HomeMy WebLinkAboutFIN-19-074 - T19-Two (2) 2.54m (100") Reel Type Five Plex Light Weight Fairway MowerREPORT TO:Committee of the Whole
DATE OF MEETING:2019-09-23
SUBMITTED BY:Margaret Fisher, Director of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Alex Albrecht,Associate Procurement Specialist,519-741-2200ext.7216
WARD (S) INVOLVED:N/A
DATE OF REPORT:2019-09-10
REPORT NO.:FIN-19-074
SUBJECT:T19-146Two (2) 2.54 m (100") Reel Type Five Plex Light Weight
Fairway Mowers
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-146 Two (2) 2.54 m(100") Reel Type Five Plex Light WeightFairway
Mowers, be awarded to Turf Care Products,Newmarket, Ontario, at their tendered price
of $118,680., plus H.S.T. of $15,428.40, for a total of $134,108.40.
BACKGROUND:
These units will replace units 773 and774 in Community ServicesSport Golf, as approved for
replacement in the 2019 Annual Fleet Equipment Review.These units will be used for cutting
fairways at the golf courses. The current unitsare9 years old with an 8-year lifecycle.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply: a. the
value of the Bid being recommended for award including any contingency allowance are in
Tenders were advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by three (3) interested parties and by the closing date of July 15, 2019,two (2) tenders had been
received.
The following tenders were received:
Bid Price
Podolinsky Equipment LtdPetrolia ON$116,252.14
Turf Care ProductsNewmarket ON$134,108.40 *
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.ii - 1
The low bid submittedbyPodolinsky Equipment Ltddid not meet the specification of a single
foot pedal control for forward and reverse as outlined within the request for tender document.
As a result, the tender submission was deemed non-compliant and was disqualified.
The tender was reviewed by M. Born, Manager of Fleet and T. Doering, Supervisor, Golf
Groundswho concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this
equipment is included within the approved capital budget. The estimated deficit (D) will be
funded from previous surpluses that have been closed out to the Equipment Reserve Fund.
Tender T19-146
Two (2) 2.54m (100") Reel Type Five Plex Light Weight Fairway Mowers
Estimated Cost for this Tender
Tender T19-146 costs including optional equipment and HST$134,108.40
less: HST rebate on tender(13,339.63)
Net Cost Being Awarded120,768.77 A
Projected Costs for Additional Outfitting -
Total Estimated Cost for this Tender$120,768.77 C
Budget for this Tender
Replacement of units 773 & 774 in CSD -Golf96,000.00 B
Estimated Surplus/(Deficit) for this Tender (B -C)(24,768.77)D
to be funded from Equipment Reserve Fund
COMMUNITY ENGAGEMENT:
INFORM advance of the
council / committee meeting.
1.ii - 2
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.ii - 3