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HomeMy WebLinkAboutCommunity Svcs - 1993-03-22CSC\1993-03-22 COMMUNITY SERVICES COMMITTEE MINUTES MONDAY MARCH 22, 1993 The Community Services Committee met this date, under the Chairmanship of Alderman G. Lorentz, with the following members present: Alderman T. Galloway, Alderman G. Leadston, Alderman J. Smola, Alderman B. Stortz, Alderman M. Wagner, Alderman C. Weylie, Alderman M. Yantzi. Mayor D. Cardillo, Alderman C. Zehr and Alderman J. Ziegler were in attendance for part of the meeting. Others Present: Messrs. T. McKay, B. Stanley, T. Clancy, F. Graham, J. Gazzola, R. Arnot, B. Sleeth, R. Wyatt, K. Baulk, J. Cooper, Ms. L. Bamford and Ms. D.H. Gilchrist. This meeting of the Community Services Committee commenced at 1:25 p.m. 1. Minutes On motion by Alderman G. Leadston it was resolved: "That the minutes of the regular meeting of the Community Services Committee, of March 1, 1993, as mailed to the members, be approved." 2. Deleqation - Local 80, United Rubber Workers The Committee was in receipt of a request from Local 80, United Rubber Workers, requesting permission to erect a permanent monument in recognition of all workers killed, injured or disabled on the job. Mr. J. Harvey was in attendance to represent the unions request. The Committee was also in receipt of a letter from Mr. T. Clancy dated March 17, 1993 containing recommendations and background information in this regard. Mr. Harvey addressed the Committee and provided some statistical information and background on the number of deaths and time lost on the job due to injuries. He advised that the membership has voted to place this monument in Kitchener and advised of some of the community work done by union members. He stated that the union's preferred location for the monument would be in Victoria Park behind the Pavilion in the vicinity of the rose gardens. Mayor D. Cardillo entered the meeting at this time. Mr. Clancy addressed the Committee and advised that staff had looked at the appropriateness of placing this memorial in this location and advised of the time constraints involved as it is the intention of the union to have the monument erected by April 28th. Mr. B. Sleeth gave a brief report as to the why staff felt that Victoria Park was not an appropriate place for the monument and suggested some alternate locations. It was the general feeling, from discussions taking place, that the Committee would like to have this monument erected in Victoria Park. On motion by Mayor D. Cardillo it was resolved: "That we approve the request of Local 80, United Rubber Workers to erect a monument in Victoria Park, behind the Pavilion, to recognize all workers killed, injured or disabled on the job; and further That the graphics and text of the inscription on the monument be revised to reflect the national significance of this day and its location in Downtown Kitchener and be acceptable to the Commissioner of Parks and Recreation; and further That the monument be constructed in accordance with the guidelines of the Ontario Monument Builders Association including dowelling for public safety and vandal resistance; and further 2. Deleqation - Local 80, United Rubber Workers (Cont'd) COMMUNITY SERVICES COMMITTEE - 31 - MARCH 22, 1993 That we install the foundation for the monument at a cost to the City of $231.69; and further That the United Rubber Workers Union, Local 80, assume responsibility for the regular care, maintenance and repair of the monument." Mr. Graham advised that staff would work with the union on the specific location for the monument. 3. Deleqation - Junior Achievement The Committee was in receipt of the grant application of Junior Achievement of Waterloo Region Inc., for a tax rebate on their rental property. Along with the grant application was a report from Mr. L. Wiegand, dated March 10, 1993. A letter from Mr. T. McKay, dated March 19, 1993 was distributed to the members of the Committee, in which Mr. McKay asked that the Committee take into consideration that there are virtually hundreds of non-profit and charitable organizations within the City of Kitchener and the vast majority are subject to property taxation. It was his opinion that giving a grant related to taxation in this instance would open the flood gates to other requests. Further, Mr. McKay's letter stated that the specific purpose of the Junior Achievement Organization is to provide "the youth of our community an opportunity to learn about the realities of business". Property taxation is a business reality. Mr. W. Dahms and Ms. K. Smith were in attendance on behalf of Junior Achievement to represent this request and Mr. Dahms advised that there is no relief under the Assessment Act available to this organization. Further, he advised that there are other municipalities who approve such grants. Ms. K. Smith advised of the Junior Achievement program stating that it has been in operation for approximately 23 years. She advised the Committee that Hamilton-Wentworth, the City of Brampton, the City of Mississauga, and the City of St. Catherines do provide a grant equivalent to taxes to their Junior Achievement Organizations. Alderman J. Ziegler entered the meeting at this time. Alderman T. Galloway questioned whether the grant request includes the school and regional portions of the tax and Ms. Smith advised that they are seeking a grant for the full amount. Alderman B. Stortz questioned the nature of support which Junior Achievement has received from the Kiwanis Club and was advised that the grant received last year from Kiwanis was to make capital improvements to their premises and that the grant from Kiwanis will diminish over the next five years. Alderman T. Galloway questioned whether this organization would qualify for a grant under the City's existing grant policy. It was pointed out by Mr. Gazzola that this organization operates within three municipalities. Alderman J. Ziegler stated that it was his opinion that this was a tremendous program but he was not in favour of a grant because the purpose of the organization is to teach business realities. Further he stated that the City has no control over their premises which determine their taxes. On motion by Alderman J. Ziegler it was resolved: "That no action be taken on the request of the Junior Achievement of Waterloo Region Inc. for a grant in the amount of $5668.12 as a rebate on their municipal taxes." General discussion took place over the fact that the Committee was in sympathy with providing some sort of funding for Junior Achievement but not for the purpose or perhaps even the extent of their current request. It was agreed that consideration of a grant to Junior Achievement of any kind by deferred to allow them an opportunity to make a new application and for a report from Mr. L. Wiegand; which they would be willing to consider at the Committee's next meeting on Monday April 5, 1993. Alderman C. Zehr entered the meeting at this time. 4. Deleqation - Theatre & Company COMMUNITY SERVICES COMMITTEE - 32 - MARCH 22, 1993 The Committee was in receipt of a letter from Mr. Scadron-Wattles, Artistic Director, Theatre & Company, along with their June 30, 1992 financial statements, as requested by this Committee at its last meeting. Mr. Scadron-Wattles was in attendance and the Committee was reminded that the amount of the grant requested by Theatre & Company is $1275.00 to cover the cost of printing their 1993 brochures. The Committee was reminded that the grant application and other relevant financial information was attached to their March 1, 1993 agenda. On motion by Alderman B. Stortz it was resolved: "That we approve an in-kind printing grant to Theatre & Company/K-W Performing Arts Association in the amount of $1275.00 to cover the cost of printing their brochures." 5. Deleqation - Track and Field Mr. D. Shadd was in attendance regarding the report of Mr. R. Arnot, dated March 16, 1993, making recommendations with regards to the provision of track & field programs and services in the City of Kitchener. General discussion took place over the recommendations contained in Mr. Arnot's report. On motion by Alderman M. Wagner it was resolved: "That the Parks and Recreation Department, in accordance with their established policies and practices, affiliate with one minor sports organization for the primary delivery of track and field programs and services, being the K-W Track and Field Association K.W.T.F.A.); and further That the constitution of the K-W Track and Field Association be reviewed and updated to reflect the needs of track and field; and further, That the structure be similar to the organizational chart drafted by the Parks and Recreation Department and meet the established policies and practices of a minor sports organization; and further That should the K-W Track and Field Association fail to meet the established policies and practices, the Parks and Recreation Department proceed to form a new track and field association in the City of Kitchener." It was suggested that Mayor D. Cardillo write a letter of thanks to Mr. David Graham for his efforts in arbitrating this matter. 6. Grant Request - Track 3 Ski Association Mr. D. MacLeod was in attendance on behalf of Track 3 and the Committee was in receipt of a report from Mr. R. Arnot dated March 17, 1993 recommending that the City provide funding to Track 3 in 1993 in the amount of $1,065.00 and that staff work with the local Track 3 Organization in order to move it towards fulfilling the requirements of a minor sports affiliation with the City. On motion by Mayor D. Cardillo it was resolved: "That we provide a 1993 operating grant to the local organization of the Ontario Track 3 Ski Association in the amount of $1065.00 to be taken from the general provision account; and further That Parks and Recreation athletics staff be authorized to work cooperatively with the local Track 3 Organization in order to move it towards fulfilling the requirements of minor sports affiliation with the City, to be met by 1995." 7. Grant Request - K-W Hispanic Association COMMUNITY SERVICES COMMITTEE - 33 - MARCH 22, 1993 The Committee was in receipt of a grant application from the K-W Hispanic Association requesting a grant in the amount of $95.23 for their use of a room at the Victoria Park Pavilion on March 18, 1993. The Committee was also in receipt of a report from Mr. L. Wiegand dated March 10, 1993 in this regard. On motion by Alderman B. Stortz it was resolved: "That we approve an in-kind facility grant in the amount of $95.23 to the K-W Hispanic Association to cover their room rental at the Victoria Park Pavilion on March 18, 1993." 8. 1995 World Junior Hockey Championships The Committee was in receipt of a report from Mr. B. Stanley, Director of Business Facilities, dated March 16, 1993 providing background information with regards to the hosting of the 1995 World Junior Hockey Championships and recommending that $15,000.00 be allocated in the 1994 or 1995 budget for the local host committee should this event take place in the City of Kitchener. Mr. B. Stanley was in attendance to answer any questions the Committee might have in this regard. On motion by Alderman J. Smola it was resolved: "That we approve a grant of $15,000.00, in the 1994 budget, to the local host committee, for the 1995 World Junior Hockey Championships, on the condition that they are successful in attracting this event to the City of Kitchener." 9. Grass Cutting Contract Services The Committee was in receipt of a letter from Mr. S. Szwajkowski, Supervisor of Turf Programs, dated March 16, 1993, recommending that the Grass Cutting Services Contract with the K-W Habilitation Services be renewed for 1993. On motion by Mayor D. Cardillo it was resolved: "That we renew the Grass Cutting Services Contract with K-W Habilitation Services for 1993, at a total estimated cost of $29,943." 10. 1993 Athletic Awards Night The Committee was in receipt of a letter from Mr. R. Arnot dated March 17, 1993 providing background information on the Athletic Awards Banquet, the over expenditure for the 1993 Athletic Awards Banquet and a recommendation that the Athletic Awards Banquet be continued in 1994. Discussion took place over the over expenditure when only $9,000.00 had been approved for the 1993 banquet. Mr. McKay reminded the Committee members that they had directed staff to prepare a budget for 1994 with a zero percent increase and questioned whether the City could continue to afford to put on this banquet. Alderman G. Leadston advised that this was the second largest Athletic Awards Banquet in the City's history and that if council felt it wanted to cut back its funding for this banquet than it should be prepared to cut back on other recognitions. On motion by Alderman G. Leadston it was resolved: "That we host the 26th Annual Athletic Awards Banquet on or about February 17, 1994, at the Kitchener Farmers Market, with the format to be the same as the 1993 banquet, being a banquet with an awards presentation; and further, 10. 1993 Athletic Awards Night (Cont'd) That sufficient funds, to a maximum of $9,000.00, be approved for the 1994 Athletic Awards Banquet, in order to conduct it in a suitable manner befitting the achievement of the athletes COMMUNITY SERVICES COMMITTEE - 34 - MARCH 22, 1993 and coaches being recognized." Mr. F. Graham advised that staff would bring back the criteria for this banquet for review by this Committee. 11. Golf Professional Contracts 1993 The Committee was in receipt of a report and recommendation from Mr. K. Baulk, Manager of Golf Courses, dated March 17, 1993, recommending a renewal of the Municipal Golf Course Professionals Contract for 1993 with two changes. On motion by Mayor D. Cardillo it was resolved: "That the Mayor and Clerk be authorized to sign agreements renewing the Municipal Golf Course Professionals Contracts for 1993 for Tim Skidanchuk and Frank Kobylnik, with the contract to follow the previous format and to include the following changes: (a) That the length of the contract for the 1993 golf season be April 7 - November 7, 1993, with a 2% increase in the retainer; and further (b) That notice be placed in the contact indicating that the city plans on changing the basis of operation of various operating areas of the golf unit, including the pro shop, after termination of this agreement; and further (c) That it shall also state that the City has no obligation to purchase the pro stock of inventory, fixtures, or golf carts after this agreement, but may do so if mutually agreeable." 12. Rental Policy- Centennial Stadium The Committee was in receipt of a letter from Mr. R. Arnot, dated March 17, 1993, recommending a rental policy for Centennial Stadium which was attached to the agenda. On motion by Mayor D. Cardillo it was resolved: "That the rental policy for Centennial Stadium, as presented to the Community Services Committee on March 22, 1993 be approved; and further That the rental of this facility in 1993, by the K-W Track and Field Association, be credited against the financial contribution they made for upgrades to Centennial Stadium in 1992." 13. Parks & Recreation Advisory Committee Membership It was noted that this item had been deferred from the Community Services Committee meeting1 of March 1, 1993 to this meeting. The list of recommended appointments was attached to the March 1, 1993 agenda. It was suggested that the Chairman and Vice-Chairman of the Community Services Committee be appointed as Council's representatives on the Parks & Recreation Advisory Committee. Alderman T. Galloway suggested that Mr. P. Doherty be appointed to this Committee for one more year and outlined Mr. Doherty's contributions to minor sports groups in the community. On motion by Mayor D. Cardillo it was resolved: "That the following people be appointed to the Parks and Recreation Advisory Committee for terms to expire as follows: (a) Mr. David Hogan - term to expire November 30, 1993; 13. Parks & Recreation Advisory Committee Membership (Cont'd) (b) Messrs. Gary Logel, Ted Bleaney, and Ms. Barbara Hallman - term to expire November 30, 1994; COMMUNITY SERVICES COMMITTEE - 35 - MARCH 22, 1993 (c) Messrs. Don, Johnny, and Craig Windley, and Ms. Florence Carbray - term to expire November 30, 1995; and further That Mr. Pat Doherty be appointed to the Parks and Recreation Advisory Committee with a term to expire November 30, 1993; and further That the Chairman and Vice-Chairman of the Community Services Committee be appointed as Council's representatives on the Parks and Recreation Advisory Committee." 14. Information Items The Committee acknowledged receipt of the following for information purposes: a) b) c) d) Tour of Victoria School (to schedule) - a verbal report will be given Tree Planting and Naturalization 1995 Ontario Winter Games Bid Information KMA Items: i) 1993 Ice Capades ii) Rotary Club Tournament iii) Bill's Old Frames Hockey Tournament iv) Hockey Breakdown February 1993 Alderman C. Weylie questioned the Ice Capades noting that the attendance was considerably lower again this year. Mr. B. Stanley advised that staff new that without a Canadian headliner the Ice Capades would be in trouble. Further, the Ice Capades were held this year the same week as the World Skating Championships were on television. Alderman C. Zehr advised staff that this Committee should revisit the topic of the Ice Capades before a final commitment is made for 1994. 15. New Business Alderman C. Weylie requested a report from staff over possible uses for community centres over and above the recreational use to include social uses. She requested that there be permitted an expansion of some social programs. Alderman B. Stortz stated that these are community centres and not just sports centres and other uses should be permitted. Mr. F. Graham advised that he would start discussions between staff and the groups operating in the community centres. Mr. A. Arnot advised that the move into the Victoria School Community Centre would take place on April 3, from Charles Street. He advised that he would arrange a tour of the community centre for the Committee and suggested that the Mayor's secretary's look at possible dates for the tour. 16. New Fire Truck Deputy Fire Chief N. Kuntz was in attendance and outlined the purpose and function of the support vehicle for the Committee's benefit, prior to viewing the vehicle. The meeting adjourned and the members of the Committee and staff were invited to view the truck which was parked in the laneway beside City Hall. 17. Next Meetinq The next regular meeting of the Community Services Committee is scheduled for Monday April 5, 1993, at 1:00 p.m, in Committee Room 4. 18. Adjournment On motion the meeting adjourned at 3:10 p.m. COMMUNITY SERVICES COMMITTEE - 36 - MARCH 22, 1993 Dianne H. Gilchrist Committee Secretary