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HomeMy WebLinkAboutCommunity Svcs - 1993-02-15CSC\1993-02-15 COMMUNITY SERVICES COMMITTEE MEETING MONDAY FEBRUARY 15, 1993 The Community Services Committee met this date, under the Chairmanship of Alderman G. Lorentz, with the following members present: Mayor D. Cardillo, Alderman T. Galloway, Alderman G. Leadston, Alderman J. Smola, Alderman B. Stortz, Alderman M. Wagner, Alderman C. Weylie, Alderman M. Yantzi. Alderman C. Zehr was in attendance for part of the meeting. Others Present: Messrs. T. McKay, F. Graham, L. Wiegand, P. Beaudry, R. Arnot, B. Stanley, T. Clancy, Ms. C. Oliver, Ms. B. Spry and Ms. D.H. Gilchrist. This meeting of the Community Services Committee commenced at 1:05 p.m. 1. Minutes On motion by Mayor D. Cardillo it was resolved: "That the minutes of the regular meeting of the Community Services Committee of February 1, 1993, as mailed to the members, be accepted." 2. Deleqation - The Scott Tournament of Hearts Ms. A. Cook and Ms. P. Babcock were in attendance to request a grant from the City of Kitchener to assist in supporting The Scott Tournament of Hearts, to be held in Kitchener and Waterloo from February 26 - March 5, 1994. The Committee members were in receipt of a letter from Ms. Cook dated November 19, 1992 outlining their request. The Committee was advised that they are looking for financial support in three areas: the suppliers' luncheon, the Mayor's reception and bus transportation. The host hotel will be the Valhalla Inn and the tournament will take place at the new Waterloo Recreation Complex. Copies of the ticket brochure were distributed to the Committee members. Alderman Zehr entered the meeting at this time. When questioned by the Committee, Ms. Cook advised that they have received verbal confirmation from the City of Waterloo that they will support the tournament. The Committee questioned what kind of bus service will be required and was advised that the value of the transportation has yet to be determined. Alderman Wagner questioned television coverage, as he noted that the last tournament received coverage from CBC and TSN and was advised that the same type of coverage is anticipated for next year's tournament. The delegates advised that the event will be promoted as taking place in Kitchener-Waterloo. Alderman Wagner recommended that the grant request for the bus transportation be considered at a later date, when the actual costs are known. On motion by Alderman M. Wagner it was resolved: "That we approve a grant to The Scott Tournament of Hearts, to be paid in 1994, in the amount of $6,000.00, as a contribution towards the cost of the suppliers' luncheon and Mayors' Reception; and further, That consideration of the grant request of The Scott Tournament of Hearts for use of City buses be deferred until the actual costs are known." 3. Deleqation - Central Ontario Development Ridinq Proqram Ms. Matyas, Executive Director, was in attendance to review grants and funding for the Central Ontario Development Riding Program, as requested by this Committee. The Committee members were in receipt of the organization's grant application and background information and Ms. Matyas distributed copies of a brochure outlining the program. COMMUNITY SERVICES COMMITTEE - 17 - FEBRUARY 15, 1993 3. Deleqation - Central Ontario Development Ridinq Proqram - cont'd She advised that currently there are 140 people involved in the program which is operated by volunteers and 160 children attended the summer camp. She stated that in addition to municipal grant funding, the program does a lot of its own fundraising. Alderman Galloway questioned their relationship with the Grand River Conservation Authority and Ms. Matyas advised that they operate on a yearly lease with the G.R.C.A. She advised that the land and buildings belong to the Grand River Conservation Authority. When questioned by the Committee, Ms. Matyas advised that 1/3 of the riders and 1/3 of the volunteers come from the City of Kitchener. The other 2/3 of riders are divided between Cambridge and Waterloo. The question was raised as to whether the program receives grant funding from Cambridge and Ms. Matyas advised that Cambridge is being approached this year for grant funding. General discussion took place over an affiliation between this program and Track 3. Questions were raised over the financial statements and Ms. Matyas advised that their 1992 financial statements would be available shortly and she would provide the City with a copy. 4. Deleqation - K-W Oktoberfest Inc. Mr. W. Stewart, General Manager, was in attendance and the Committee was in receipt of a letter from Mr. F. Graham, dated February 4, 1993, explaining that in addition to the regular operating grant, K-W Oktoberfest Inc. is requesting a grant in the amount of $5,000.00 towards the cost of the 25th Anniversary celebration. Mr. Stewart advised that there will be a special 25th Anniversary volunteer appreciation night to be held at the Concordia Club on Saturday September 25, 1993. Oktoberfest is asking for a $5,000.00 contribution towards this event and will be asking the City of Waterloo for a $2,500.00 contribution. On motion by Alderman M. Wagner it was resolved: "That we approve a grant in the amount of $5,000.00 to K-W Oktoberfest Inc. as a contribution towards their 25th Anniversary volunteer appreciation dinner, to be held in September, 1993." 5. Waterloo Reqion Ski School Track 3 The Committee acknowledged receipt of a letter from Mr. R. Arnot, dated February 9, 1993, advising that discussions are taking place between staff and Track 3 and a recommendation will be forthcoming at the Committee's March 1, 1993 meeting. 6. Aquatic's Fall Session Report The Committee was in receipt of the Aquatic's Section Fall Session Report submitted by Mr. P. Beaudry, Manager of Aquatics. Mr. Beaudry was in attendance to review the highlights of the report with the Committee. It was suggested by the Committee that the City should be preparing a news release in this regard as it would make a good news stow. Mr. F. Graham advised that staff would take this under advisement. Alderman M. Wagner suggested that Council should be setting aside time to decide how it wants to deal with this matter. Mr. Beaudry was congratulated by the Committee for undertaking this initiative as it is similar to a C.I.P. project and Mr. Beaudry advised that the Aquatics Section would be submitting a C.I.P. project proposal. 7. Golf Advertisinq Aqreement COMMUNITY SERVICES COMMITTEE - 18 - FEBRUARY 15, 1993 Alderman T. Galloway declared a conflict of interest with this matter as he is employed by the Kitchener Ranger Hockey Club and did not participate in any discussion or voting with respect to this matter. The Committee was in receipt of a memo from Mr. K. Baulk, Manager of Golf Courses dated 02/01/93, recommending a 2 year contract with the Kitchener Ranger Hockey Club for advertising at the two municipal golf courses. On motion by Alderman G. Leadston it was resolved: "That the Mayor and Clerk be authorized to sign an agreement between the City of Kitchener and the Kitchener Ranger Hockey Club, granting the Rangers exclusive rights for a two year term ending October 31, 1994 to sell advertising at the two municipal golf courses; and further, That the City shall receive sufficient score cards at no cost for annual use and 75% of net profits of all other advertising sales." 8. Request for Donation The Committee was in receipt of a letter from the Ontario Society for the Prevention of Cruelty to Animals requesting a contribution to their "Caring Campaign". On motion by Alderman B. Stortz it was resolved: "That no action be taken on the request of the Ontario Society for the Prevention of Cruelty to Animals for a donation to the "Caring Campaign"." 9. Information Items The Committee acknowledged receipt of the following for information purposes: (a) Spotlight Entertainment Productions (b) Concrete Cup Tournament (c) Budd Oldtimers Hockey Tournament (d) Thank-you letter- Elizabeth Dunn (e) KMA Complex Hockey Breakdown, January 1993 (f) KMA Complex Monthly Summary, January 1993 (g) KMA Complex Upcoming Events 10. Next Meetinq The next regular meeting of the Community Services Committee is scheduled for Monday March 1, 1993, at 1:00 p.m, in Committee Room 4. 11. Adjournment On motion the meeting adjourned at 2:15 p.m. Dianne H. Gilchrist Committee Secretary