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HomeMy WebLinkAboutCommunity Svcs - 1993-06-14CSC\1993-06-14 COMMUNITY SERVICES COMMITTEE MINUTES MONDAY, JUNE 14, 1993 The Community Services Committee met this date, under the Chairmanship of Alderman G. Lorentz, with the following members present: Mayor D.V. Cardillo, Alderman T. Galloway, Alderman B. Stortz, Alderman M. Wagner, Alderman C. Weylie, and Alderman J. Ziegler. Others present: Messrs. F. Graham, R. Arnot, B. Stanley, T. Clancy, L. Wiegand, R. Weber, P. Beaudry, M. Price, K. Janke, J. Wallace, Ms. B. Spry, Ms. L. Bamford, Ms. D. Gilchrist This meeting of the Community Services Committee commenced at 1:00 p.m. 1. MINUTES On motion by Alderman M Wagner it was resolved: "That the Minutes of the regular meeting of the Community Services Committee of May 17, 1993, as mailed to the members, be accepted." = = = DELEGATION - FOOD BANK OF WATERLOO REGION Ms. J. Stauffer of the Food Bank of Waterloo was in attendance to explain their request to use old transit fair boxes as fundraisers. The Committee was in receipt of a written submission from Ms. Stauffer explaining the request. It was noted that there was no staff report attached to the agenda in this regard. Ms. Stauffer explained the request as outlined in her written submission. General discussion took place over this matter and it was agreed that consideration of the request be deferred to the Committee's meeting of July 5, 1993 for preparation of a staff report in this regard. DELEGATION - OPTIMIST CLUB OF K-W Messrs. J. Collins, T. Scarf, S. Bird and P. Raycroft were in attendance on behalf of the Optimist Club of K-W to represent their grant request for an in-kind facility grant for use of the Kitchener Memorial Auditorium on November 4, 1993 for a fundraising game between former Kitchener Rangers and a celebrity team. The funds are to be used to promote the awareness of alcohol and other drug related issues to the youth of the community. The Committee was in receipt of a grant application and background information. The Committee was also in receipt of a report from Mr. L. Wiegand dated June 11, 1993 containing information in this regard. Mayor D.V. Cardillo questioned the actual amount being requested and was advised that the grant request is for $3,317.00. Mayor D.V. Cardillo put forward a motion that a grant in the amount of $2,000.00 be approved. Discussion took place over the motion and Alderman J. Ziegler questioned how much money was remaining in the grant fund and was advised by Mr. L. Wiegand that an amount of $2,518.77 is still remaining. Alderman B. Stortz pointed out that this request goes directly against the grant policy. On motion by Mayor D.V. Cardillo it was resolved: "That we approve an in-kind facility grant for the Optimist Club of K-W, in the amount of $2000.00, for their use of the Kitchener Memorial Auditorium Complex on November 4, 1993." GRANT REQUEST - CONESTOGA COLLEGE The Committee was in receipt of a grant application from the School of Engineering Technology, Conestoga College, requesting a cash grant in the amount of $2,000.00 to assist with sending a student to the International Youth Skills Olympics in Taiwan from July 19 - August 3, 1993. The Committee was also in receipt of a report from Mr. L. COMMUNITY SERVICES COMMITTEE 61 JUNE 14, 1993 4. GRANT REQUEST - CONESTOGA COLLEGE - CONT'D Wiegand, dated June 11, 1993, providing information in this regard. Mr. M. Wawzonek, of the School of Engineering Technology, Conestoga College, was in attendance to represent the grant request. Alderman J. Ziegler put forward a motion of no action in this regard. General discussion took place over the motion. Mr. F. Graham advised the Committee that he had spoken with the City of Waterloo and that although this grant request did not fit into their grant policy they decided to approve a grant. The motion put forward by Alderman J. Ziegler for no action was voted on and lost. Mayor D.V. Cardillo put forward a motion that a grant in the amount of $1,000.00 be approved. Alderman J. Ziegler suggested an amendment to the motion for a grant in the amount of $500.00. The amendment, as put forward by Alderman J. Ziegler was then voted on and lost. On motion by Mayor D. Cardillo it was resolved: "That we approve a cash grant in the amount of $1000.00 to Skills Canada - Conestoga College to assist with the expenses of sending a student to the International Youth Skills Olympics in Taiwan from July 19 - August 3, 1993." 5. PORTABLES - MILL-COURTLAND COMMUNITY CENTRE The Committee was in receipt of a report from Mr. R. Arnot, dated June 8, 1993, suggesting four preferred locations for the two double portable buildings currently housing the MilI-Courtland Community Centre. Mr. Arnot's report also contained a cost analysis to locate these buildings at each location and a floor plan of the buildings. Mr. Arnot reviewed the report by way of an overhead presentation. Mr. P. Mustin of the Kitchener Alliance Community Homes, was in attendance to advise of his hopes that the portable buildings would be relocated to the Mowat/Chandler location. In this regard, Mr. Mustin referred to the Committee to a Department of Planning & Development staff report PD 174/90 concerning the zone change of Kitchener Alliance Community Homes on Chandler Drive. In the report it states that certain lands, adjacent to Chandler Park, would be conveyed to the City for the purpose of a community centre to be jointly operated by the City and various social agencies. Alderman C. Weylie questioned who would staff the centre if the buildings would be moved to Mowat/Chandler and Mr. Mustin responded that a family support worker from the House of Friendship would work there. Further, Mr. Mustin advised that the main focus of the centre would not be recreation. Mr. Arnot emphasized that there are two double portable units. Alderman B. Stortz put forward a motion that both double units be moved to Mowat/Chandler. Alderman M. Wagner suggested splitting up the units so that they could go to two places of need. It was Alderman Stortz's opinion that one unit would not work very well without the other. General discussion took place with several members speaking in support of the motion. On motion by Alderman B. Stortz it was resolved: "That the two double portable buildings, currently located at Mill Street and Stirling Avenue South, be relocated to Chandler Park, in accordance with the report prepared by Mr. R. Arnot, Director of Recreation, dated June 8, 1993, as presented to the Community Services Committee of June 15, 1993." 6. DISABILITY TAX GRANT COMMUNITY SERVICES COMMITTEE 62 JUNE 14, 1993 The Committee was in receipt of a letter from Mr. D. Mosselman requesting a disability tax grant in 1993. On motion by Alderman C. Weylie it was resolved: "That a disability tax grant, in the amount of $50.00, be awarded to Mr. D. Mosselman, 85 Scenic Drive, Kitchener." 7. GRANT REQUEST - STANLEY PARK COMMUNITY ASSOCIATION The Committee was in receipt of a report from Mr. L. Wiegand, dated June 7, 1993, along with a grant application and background material outlining the request of the Stanley Park Community Association for an in-kind services grant in conjunction with their July 1, 1993 Canada Day Celebration. On motion by Mayor D.V. Cardillo it was resolved: "That no action be taken on the request of the Stanley Park Community Association for an in-kind services grant, in conjunction with their July 1, 1993 Canada Day Celebrations." 8. ALCOHOL MANAGEMENT POLICY The Committee was in receipt of a draft City of Kitchener Municipal Alcohol Policy, dated June 1993, and a memorandum from Mr. R. Weber dated June 7, 1993, recommending approval of this policy. Mr. R. Weber was in attendance and gave an overhead presentation reviewing the highlights of the proposed policy. Alderman B. Stortz complimented staff for a job well done. The Committee discussed certain aspects of the proposed policy and how it compares with the City of Waterloo's policy. It was pointed out that with respect to section 2.5, the City of Waterloo requires a two million dollar insurance policy and with respect of section 2.1.8 the City of Waterloo requires someone from their staff to be in attendance at all times, with the renting group paying their salary. Alderman B. Stortz questioned Mr. J. Wallace on the insurance issue. Mr. Wallace advised that if there is a law suit, the City will be involved and if there is a shortage in the renter group's policy, the City will be required to make up the shortfall from theirs. Further, Mr. Wallace advised that commercial establishments are advised to carry a five million dollar policy. It was Mr. Wallace's opinion that it would be in the City's interest to require groups to have a two million dollar insurance policy. Mr. F. Standon was in attendance on behalf of the Kinsmen and Kiwanis Clubs to respond to this proposed policy. He spoke in relation to the Oktoberfest events which they host each year. He advised that, based on the number of people attending these events, they would have to have 16 S.I.P. people which would require the training of 50 to 100 volunteers in S.I.P., based on their volunteer rotation schedule. He requested that they be permitted to have one S.I.P. trained supervisor at each bar, with the people filling the glasses not having this training if they are under supervision. He stated that the training of 50 to 100 people would be costly and time consuming. When questioned by the Committee, Mr. Weber advised that Server Intervention Training costs $30.00 to $35.00 per person and takes approximately 3 hours. 8. ALCOHOL MANAGEMENT POLICY - cont'd COMMUNITY SERVICES COMMITTEE 63 JUNE 14, 1993 On motion by Alderman B. Stortz it was resolved: "That further consideration of the proposed Alcohol Management Policy be deferred to the Community Services Committee meeting of Monday July 5, 1993; and further, That Mr. R. Murray of the Addition Research Foundation be invited to attend." 9. FIRE DEPARTMENT TRAINING FACILITIES - REQUEST FOR FUNDING The Committee was in receipt of a report from Mr. G. Straus, Training Director, dated June 8, 1993, outlining the Fire Department's request for funds to design a training facility and burn building. The Committee was also in receipt of a report entitled "Design Considerations for Proposed City of Kitchener Municipal Fire Training Facility" by E.J. Weckman and A.B. Strong, Department of Mechanical Engineering, University of Waterloo, dated April 21, 1993. Mr. G. Straus was in attendance and reviewed the report attached to the agenda. Alderman T. Galloway declared a conflict of interest with this matter as he is employed by the University of Waterloo and did not participate in any discussion or voting with respect to this matter. On motion by Mayor D.V. Cardillo it was resolved: "That we approve an expenditure from the Training Facility Capital Account, in the amount of $38,590.00, over a two year period, for the purpose of designing a training facility and burn building for the Kitchener Fire Department." 10. FUTURE AQUATIC AGREEMENT The Committee was in receipt of a report from Mr. F.S. Graham dated June 8, 1993 recommending that the existing Shared Use Agreement with the City of Waterloo for the subsidization of the aquatic and leisure programs at Breithaupt Centre be replaced, effective September 1, 1993 with the Balance Use Agreement. When questioned by the Committee Mr. Beaudry advised that all City pools would be included in this Balance Use Agreement. On motion by Alderman C. Weylie it was resolved: "That the existing Shared Use Agreement between the cities of Kitchener and Waterloo, for the subsidization of aquatic and leisure programs at Breithaupt Centre, be replaced effective September 1, 1993 with the Balanced Use Agreement, as outlined in the report of Mr. F.S. Graham, Commissioner of Parks & Recreation, dated June 8, 1993; and further, That the Balanced Use Agreement be recommended to the Twin City Committee and the Council of the City of Waterloo for their approval and implementation on September 1, 1993." 11. REQUEST FOR EXEMPTION TO CEMETERY BY-LAW The Committee was in receipt of a report from Mr. G. Kett, Manager Cemetery Operations, dated May 19, 1993 recommending approval of a request to install an upright memorial at Mt. Hope Cemetery, contrary to By-law No. 92-169. 11. REQUEST FOR EXEMPTION TO CEMETERY BY-LAW - cont'd COMMUNITY SERVICES COMMITTEE 64 JUNE 14, 1993 12. 13. 14. 15. 16. 17. On motion by Alderman M. Wagner it was resolved: "That we approve the request of the family of the late Margaret C. Schreiter (nee Erb) to install an upright memorial in Mount Hope Cemetery, contrary to By-law No. 92-169, as described in the report of Mr. G. Kett, Manager Cemetery Operations, dated May 19, 1993." PROPOSED ADDITION TO PROTESTANT MAUSOLEUM The Committee was advised that staff are withdrawing this report at this time. HYDRO CORRIDOR MAINTENANCE FEATURES The Committee agreed to defer consideration of this matter to its meeting of July 6, 1993. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: a) b) c) d) e) f) g) h) Optimist Club - Heidelberg Property Neighbourhood Use of City Computers Elementary School Water Safety Presentations K. P. R. Aquatics Winter Session Report Interim Report on Impact of Aquatics Programming Changes Admission Guidelines for Public and General Swims K.M.A. Complex i) Event Financial Report ii) Ice Capades Letters of Appreciation Canadian Ringette Championship Air Canada Cup Waterloo Regional Police Region of Waterloo Steven Cooke, Parkview Crescent NEW BUSINESS Alderman C. Weylie advised staff of a concern which had been brought to her attention about the inability to buy a burial plot on the weekend because of being unable to contact a member of staff. Mr. T. Clancy advised that there is staff on call and an answering machine available and that the funeral home should have been able to look after the matter. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday July 5, 1993, at 1:00 p.m. in Committee Room 4. ADJOURNMENT On motion the meeting adjourned at 2:55 p.m. Dianne H. Gilchrist Committee Secretary