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HomeMy WebLinkAboutCommunity Svcs - 1993-08-16CSC\1993-08-16 COMMUNITY SERVICES COMMITTEE MINUTES MONDAY, AUGUST 16, 1993 The Community Services Committee met this date, under the Chairmanship of Alderman G. Lorentz, with the following members present: Mayor D. Cardillo, Alderman T. Galloway, Alderman J. Smola, Alderman B. Stortz, Alderman M. Wagner, Alderman J. Ziegler. Alderman C. Weylie was in attendance for part of the meeting. Others present: Messrs. F. Graham, T. McKay, L. Wiegand, J. Cooper, J. Wallace, G. Nixon, G. Hoffman, J. Nelson, D. Snow, T. O'Brien, Fire Chief J. Hancock, Deputy Fire Chief N. Kuntz, Ms. C. Oliver, Ms. G. Holstead and Ms. D. Gilchrist. This meeting of the Community Services Committee commenced at 1:15 p.m. 1. DELEGATION - WHITE OWL NATIVE ANCESTRY ASSOCIATION Ms. S. Wey, Coordinator, was in attendance to represent the Association's grant request. The Committee was in receipt of a letter and background material from Ms. G. Holstead, Supervisor of Arts, Culture and Special Events, dated August 11, 1993. On motion by Alderman B. Stortz it was resolved: "That we approve the "First Nations Cultural Celebration" sponsored by the White Owl Native Ancestry Association with an in-kind facility grant of $500.00 to cover their 1993 deposit on the Kitchener Memorial Auditorium Complex and an additional $500.00 for a waiver of the Hawkers and Peddlers licence in 1994." DELEGATION - COMMUNITY TRAIL LINK Mr. B. Hanlin was in attendance and the Committee was in receipt of a letter from Alderman J. Ziegler, dated July 8, 1993. Alderman J. Ziegler introduced this item and Mr. B. Hanlin spoke in support of Alderman Ziegler's recommendation. Mr. F. Graham advised that staff are now in agreement with Alderman Ziegler's recommendation. On motion by Alderman J. Ziegler it was resolved: "That the Community Trail Link from Old Country Drive to Country Hill Drive, remain on the school side of the creek, with no bridge being constructed over the creek; and further, That appropriate signage be posted to identify this Community Trail Link." DELEGATION -WATERLOO REGIONAL LABOUR COUNCIL Mr. J. Nelson, Ms. J. Cruikshank and Ms. S. Ellis were in attendance to represent the grant application at the Waterloo Regional Labour Council for an in-kind facility grant for use of the Farmers' Market on September 25, 1993. The Committee was in receipt of a report from Mr. L. Wiegand, dated August 5, 1993, providing information in this regard. On motion by Alderman J. Smola it was resolved: "That we approve the request of the Waterloo Regional Labour Council for an in-kind facility grant in the amount of $717.00 for use of the Farmers' Market on September 25, 1993." 4. DELEGATION - MISSIONS IN ACTION COMMUNITY SERVICES COMMITTEE 72 AUGUST 17, 1993 The Committee was in receipt of a report from Mr. L. Wiegand, dated August 5, 1993, in this regard and Mr. B. Dilgert was in attendance to represent the grant application of Missions in Action. Discussion took place over the request and whether or not the cost for use of the ball diamonds would be less if staff were not required to drag and line the diamond or be in attendance on these dates. It was suggested that Missions in Action could discuss the matter with Parks and Recreation staff to see if there was any way to reduce the cost. On motion by Mayor D. Cardillo it was resolved: "That no action be taken on the request of Missions in Action for an in-kind facility grant for use of various ball diamonds; and further, That staff of the Parks and Recreation Department meet with Missions in Action to determine whether their costs for use of these ball diamonds could be reduced." DELEGATION - BREITHAUPT COMMUNITY TRAIL Ms. J. Zieske, Parkwood Manor Development Foundation, was in attendance to request use of a portion of the Breithaupt Community Trail on Sunday August 29, 1993 for a fundraising event, as they wished to use the trail for horse and buggy rides. Ms. Zieske advised that the company offering the rides would clean up and that they have insurance coverage. On motion by Alderman J. Smola it was resolved: "That Parkwood Manor Development Foundation be permitted to use a portion of the Breithaupt Community Trail on September 29, 1993 for horse and buggy rides; subject to satisfying the City Solicitor as to the adequacy of insurance coverage." DELEGATION - ST. MARY'S GENERAL HOSPITAL Mr. Barr was in attendance on behalf of the St. Mary's General Hospital to represent their grant request for a cash grant equal to the amount of the development charges which they paid for their Building Permit. The Committee was in receipt of a report from Mr. L. Wiegand, dated August 5, 1993, in this regard. Mr. Barr addressed the Committee and advised that he felt that hospitals should not have to pay development charges just as school boards, the hydro commission and municipalities do not have to pay development charges. Mr. T. McKay advised that the money cannot be taken from the Development Charges Fund and would have to come from the City's Operating Budget. Further he advised of the difference between the Region's development charges by-lawing the City's in that the Region does not charge development charges for renovation of existing square footage. It was suggested that this money could be paid from the 1994 budget or even, perhaps, the 1995 budget. On motion by Mayor D. Cardillo it was resolved: "That we approve the request of St. Mary's General Hospital for a cash grant in the amount of $10,524.65 to be paid from the 1994 and/or 1995 budget." 7. ALCOHOL MANAGEMENT PROGRAM COMMUNITY SERVICES COMMITTEE 73 AUGUST 17, 1993 Mr. S. Standeven and B. Loney of the Kinsmen and Kiwanis Clubs were in attendance to make a presentation with regards to the proposed alcohol management policy. Mr. R. Murray of the Addiction Research Foundation was also in attendance. The Committee was in receipt of a report prepared by Mr. R. Weber, Manager, Community Development, dated August 10, 1993. Messrs. Standeven and Loney provided the Committee with a written submission in this regard requesting that recommendation 2.4.1 of Mr. Weber's report be amended to require that only one S.I.P. trained person per bar location be required since responsibility is to monitor the patrons for abuse of the alcohol policy management guidelines. General discussion took place in this regard. Mr. R. Murray, of the Addiction Research Foundation, advised that he supports this proposed policy which does truly reflect the community. Further he advised that many municipalities are adopting these kinds of policies to deal with health, safety and ethical issues along with the issue of legal liability. Alderman C. Weylie entered the meeting at this time. Mr. Murray showed a short video from the S.I.P. program as it deals with the matter of litigation as it affects the owners of establishments where drinking takes place. Alderman B. Stortz advised that he has some concerns with the request of Messrs. Standeven and Loney and put forward a motion to adopt the recommendation as contained in Mr. Weber's report. Alderman M. Wagner advised that he thinks that the Kiwanis and Kinsmen Clubs have some merit in their request; however, he did not want to contradict the policy being proposed. He requested that the request of the Kinsmen and Kiwanis Clubs be given some consideration. General discussion took place over the request. On motion by Alderman B. Stortz it was resolved: "That the Alcohol Management Policy dated "Draft-June, 1993" be approved subject to the following amendments, as approved by the Community Services Committee on August 17, 1993: 2.4.1 Controls In order to rent a City of Kitchener facility for a special occasion permit function, the event sponsor must provide a bartender(s) who has attended a Server Intervention Program course endorsed by the Ministry of Consumer and Commercial Relations; proof of S.I.P. certification must be provided two weeks prior to the event. All S.O.P. events must have 1 (one) S.I.P. trained bartender for 125 patrons. To assist existing Oktoberfest events in which there is an excess of 1,000 patrons in attendance the following phase in period will be adopted: Year 1: a minimum of one S.I.P. trained person per 250 patrons. Year 2: a minimum of one S.I.P. trained person per 175 patrons. Year 3: a minimum of one S.I.P. trained person per 125 patrons. 2.4.11 Controls A maximum of four drinks may be purchased at any one time. 7. ALCOHOL MANAGEMENT PROGRAM - cont'd 2.5 Insurance COMMUNITY SERVICES COMMITTEE 74 AUGUST 17, 1993 a) That any group/organization renting City of Kitchener facilities for the purpose of S.O.P. events be required to provide a certificate of insurance at least two weeks prior to the event, indicating they have a minimum of $1,000,000.00 in liability insurance. Failure to provide proof will void the rental. b) That any individual renting City of Kitchener facilities for the purpose of S.O.P. events will be required to have a minimum of $1,000,000.00 of insurance coverage. Failure to provide proof will void the rental. The following options will be acceptable. Provide the City with a copy of a face sheet of their personal liability insurance policy which provides the following information: Policy Number Company Name Expiry Date Amount of Insurance Coverage A statement from the insurance company that they are aware of the S.O.P. event and that coverage is in place. ii) Purchase event insurance through PAL iii) Attain the services of the Kitchener Oktoberfest Lions Club; and further, That this policy be implemented immediately." On motion by Alderman M. Wagner it was resolved: "That, notwithstanding the Alcohol Management Policy, the Kinsmen and Kiwanis Clubs be permitted to have one S.I.P. trained person at each bar and one S.I.P. trained person at each ticket vendors location and Carlsberg House on a 1 year trial basis; and further, That a report be submitted to the Community Services Committee in this regard in one years time." 8. DELEGATION -"SCORE" MANUAL Mr. P. Doherty was in attendance to present a copy of the "Score" Manual to the Committee and distribute copies of the Table of Contents from the manual to all members present. The Committee was in receipt of a letter from Mr. F.S. Graham, dated August 10, 1993, explaining the purpose of the manual. Alderman M. Wagner congratulated Mr. Doherty on his fine accomplishments advising that the manual would be invaluable to minor sports organizations. 9. DELEGATION - WALKWAY FENCING The Committee was in receipt of a letter from Alderman J. Ziegler, dated July 13, 1993, requesting that the owner of 51 Balfour Crescent be reimbursed for 50% of the cost of fencing his backyard, which abuts a public walkway. Mr. L. Demers, owner of 51 Balfour Crescent, was in attendance in this regard. 9. DELEGATION - WALKWAY FENCING - cont'd On motion by Alderman J. Ziegler COMMUNITY SERVICES COMMITTEE 75 AUGUST 17, 1993 it was resolved: "That we reimburse Mr. L. Demers $156.77 representing one-half the cost of the materials to construct a 6 ft. high wooden fence around his rear property which abuts a public walkway; at the time he would have been eligible to obtain financial assistance from the City of Kitchener in accordance with Policy Number 1-610 - Fencing - Walkways." 10. DELEGATION - KITCHENER HORTICULTURAL SOCIETY Ms. Mary Ann Wheeler and Mr. R. Jake were in attendance on behalf of the Horticultural Society and distributed a handout outlining some points of interest with regards to the 60th Anniversary Celebration of Rockway Gardens. 11. DELEGATION - KITCHENER MINOR BASEBALL ASSOCIATION Mr. B. Stewart, President, Kitchener Minor Baseball Association, was in attendance to represent the grant request of the Association for $2,000.00 to assist with the travel and accommodation for members of the Kitchener Midget AIIstar Baseball Team who have qualified as Ontario Champions and will represent the City of Kitchener and the Province of Ontario at the Canadian Championships to be held on August 25, 1993 in Summerside, Prince Edward Island. On motion by Mayor D. Cardillo it was resolved: "That we approve the request of the Kitchener Minor Baseball Association for a cash grant in the amount of $2,000.00 to assist with the cost of travel and accommodation for the Kitchener Midget AIIstar baseball team to attend the Canadian Championships on August 25, 1993 in Summerside, Prince Edward Island." 12. GRANT REQUEST - KITCHENER CRICKET CLUB The Committee was in receipt of a report from Mr. L. Wiegand, dated August 5, 1993, providing information in this regard along with a grant application from the Kitchener Cricket Club. On motion by Mayor D. Cardillo it was resolved: "That we approve the request of the Kitchener Cricket Club for a grant in the amount of $210.61 to off-set the Cricket Pitch Meadowland Park Project, interest charges." 13. CITY OF KITCHENER EMERGENCY PLAN The Committee was in receipt of a report from Deputy Fire Chief N. Kuntz, dated August 10, 1993, recommending the adoption of a new Emergency Plan for the City of Kitchener. The Committee members were in receipt of a copy of the proposed plan. The Committee was also in receipt of a memo from Mr. R.W. Pritchard, dated July 5, 1993, recommending the adoption of a by-law for the appointment of an Acting Mayor. Deputy Fire Chief Kuntz was in attendance and gave a brief outline and explanation for the preparation and purpose of the plan. 13. CITY OF KITCHENER EMERGENCY PLAN - cont'd On motion by Alderman B. Stortz it was resolved: COMMUNITY SERVICES COMMITTEE 76 AUGUST 17, 1993 "That pursuant to Section 3 (1) of the Emergency Plans Act, R.S.O. 1990, Chapter E.9, a by-law be passed to adopt the Emergency Plan as presented to the Community Services Committee on August 17, 1993." On motion by Alderman J. Smola it was resolved: "That pursuant to Section 72 (3) of The Municipal Act, R.S.O. 1990, Chapter 302, a by-law be passed relative to the appointment of an Acting Mayor; and further, That the appointment of the Acting Mayor shall be in alphabetical order of the Council members' surnames, and each shall be for a period of one month; the order may be changed by resolution of Council; and further, That when both the Mayor and Acting Mayor are absent, the member of Council present who has most recently presided as Acting Mayor, shall assume office; and further, That for purposes of 1993 and 1994, the said by-law shall be prepared and approved as quickly as possible, and in future instances, the by-law shall be prepared and passed at the beginning of the 3 year term of the Council." 14. CANADA TRUST SPONSORSHIP OF 1993 FIRE PREVENTION WEEK The Committee was in receipt of some recommendations and background information on Fire Prevention Canada from Canada Trust Realty. Fire Chief J. Hancock was in attendance and introduced Ms. N. DaSilva of Canada Trust Realty Inc. She gave a brief explanation of Canada Trust's involvement with Fire Prevention Canada. On motion by Mayor D. Cardillo it was resolved: "That we approve the sponsorship of the Kitchener Fire Department's Fire Prevention Week, from October 3 - 10, 1993, by Canada Trust Realty; and further, That Saturday October 2, 1993 be declared "Fire Awareness Day"; and further, That we approve, in principle, of the development of a charitable fund to be known as C.E.R.T. - Community Emergency Relief Fund - for the benefit of victims of fire in KitchenerANaterloo." 15. INTER COUNTY BASEBALL ASSOCIATION INC. The Committee was in receipt of a letter from Mr. F.S. Graham, dated August 10, 1993, concerning the recognition of the 75th anniversary of the Inter County Baseball Association. On motion by Mayor D. Cardillo it was resolved: "That we recognize the 75th anniversary of the Inter County Baseball Association and its association with the City of Kitchener by means of a framed certificate of congratulations; and further, That the certificate of congratulations be presented to officials of the league at the September 27, 1993 Council meeting." 16. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: COMMUNITY SERVICES COMMITTEE 77 AUGUST 17, 1993 a) b) c) d) e) K.M.A. 1994 Ice Capades Interim Report K.M.A. Event Financial Reports K.M.A. Monthly Summary June 1993 Swim Ontario Hall of Fame Letters of Appreciation: i) Air Canada Cup ii) Waterloo County Board of Education iii) Canada Amateur Hockey Association iv) Cemetery Division 17. NEW BUSINESS Alderman B. Stortz raised the issue of noise at the Kitchener Memorial Auditorium Complex and referred to last year's policy between the Auditorium and the neighbours about noise at the Auditorium. He requested a report from staff in this regard. 18. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday September 20, 1993, at 1:00 p.m. in the Conestoga Room, Main Floor, New City Hall. 19. ADJOURNMENT On motion the meeting adjourned at 3:00 p.m. Dianne H. Gilchrist Committee Secretary