Loading...
HomeMy WebLinkAboutCommunity Svcs - 1993-07-05CSC\1993-07-05 COMMUNITY SERVICES COMMITTEE MINUTES MONDAY, JULY 5, 1993 The Community Services Committee met this date, under the Chairmanship of Alderman G. Lorentz, with all members present. Others present: Messrs. T. McKay, D. Corry, L. Wiegand, F. Graham, B. Stanley, T. Clancy, K. Baulk, G. Nixon, Ms. L. Bamford and Ms. D. Gilchrist. This meeting of the Community Services Committee commenced at 1:45 p.m. 1. MINUTES It was generally agreed that the acceptance or adoption of the minutes of the previous meeting would no longer be required. DELEGATION - FOOD BANK OF WATERLOO REGION Ms. J. Stauffer, Food Bank of Waterloo Region was in attendance to represent their request to use transit fair boxes as fundraisers. The Committee was in receipt of a report from Ms. Stauffer outlining the proposal and a report from Mr. W. Beck, Director of Transit, dated June 24, 1993, outlining his concerns with respect to this proposal. Mr. T. McKay advised the Committee that this had originally come in as a K.A.P.S. suggestion and that he was in support of the Food Bank's request. Mr. F. Graham cautioned about the success of the project and advised of his concern with respect to the vulnerability of the transit fare boxes. On motion by Alderman B. Stortz it was resolved: "That we approve the request of the Food Bank of Waterloo Region to establish a pilot project, for a 12 month period, to use obsolete transit fare boxes as donation boxes, in the following locations: City Hall, Kitchener Farmers' Market (2), Kitchener Transit Terminal and the Kitchener Memorial Auditorium (2); and further, That we provide all the necessary services to prepare the fare boxes for this proposed use; and further, That this pilot project be reviewed by the Community Services Committee at the end of the 12 month period." DELEGATION - WHITE OWL NATIVE ANCESTORS ASSOCIATION Ms. S. Wey, Coordinator and Ms. C. Elliot were in attendance on behalf of the White Owl Native Ancestors Association to represent their grant request for an in-kind facility grant for use of the Kitchener Memorial Auditorium on June 18 and 19, 1994. It was confirmed that the association is requesting a $500.00 grant in 1993 with the balance to be paid in 1994 and that in addition, they are requesting the waiving of the licence fee for the Hawkers and Peddlers Licences. General discussion took place over the request with Ms. Wey providing explanations as required. Alderman C. Zehr requested whether or not a budget for the event has been put together and was advised that a detailed budget has not been prepared but it is expected that the event will cost between $35,000 and $50,000. Discussions also took place over whether or not this matter should be referred to the Region as it is intended to attract people from other areas of the region and that the native population region-wide is approximately 16,000 people. The question was raised as to whether or not Ms. Wey has been working with the Acting Supervisor of Culture and Special Events and she advised that she has not, although she has spoken with other staff. It was generally agreed that consideration of this grant request be deferred for one month to allow the Association an opportunity to work with Parks & Recreation staff and to provide detailed budget information for the event. DELEGATION - THE WORKING CENTRE COMMUNITY SERVICES COMMITTEE 66 JULY 5, 1993 Mr. J. Mancini of The Working Centre was in attendance to request a reconsideration of Council's refusal of their grant application. The Committee was in receipt of a letter from Mr. Mancini dated June, 1993. The Committee was also in receipt of a report from Mr. L. Wiegand dated June 28, 1993 in this regard. Alderman C. Weylie declared a conflict of interest with this grant application as The Working Centre is a client and did not participate in any discussion or voting with respect to this grant application. Mr. Mancini addressed the Committee and advised that they are expecting 72 to 75 golfers at this event and that the total grant amount would be $1104.00. He advised that The Working Centre would be willing to cost share with the City in this regard. Mr. T. McKay advised the Committee that a motion to reconsider would be required before any action could take place on this matter. It was generally agreed that Council reconsider their motion to refuse this grant and it was felt that a grant in the amount of $600.00 would be appropriate. In accordance with Council's Procedural By-law, Chapter 25 of the Municipal Code, a notice of motion is required before a motion for reconsideration can be placed before Council. If the motion for reconsideration is approved by two-thirds of the Council members, then the grant application can be reconsidered by Council. 5. FENCING - KINGSDALE PARK AND ST. ALOYSIUS CHURCH The Committee was in receipt of a memorandum from Alderman J. Ziegler, dated June 29, 1993, requesting that the Parks & Recreation Department pay for the repair of the fence and the installation of a gate between the ball diamond in Kingsdale Park and the parking lot at St. Aloysius Church. Alderman J. Ziegler introduced this item and Father Pat of St. Aloysius Church was in attendance. Alderman T. Galloway declared a conflict of interest with this matter as a family member is employed by St. Aloysius Church and did not participate in any discussion or voting with respect to this matter. Alderman J. Ziegler explained the matter to the Committee and Mr. T. Clancy displayed a site plan of the two properties advising that the proposed gate will be the biggest cost. When questioned whether a gate was really required or whether an opening would suffice, Father Pat advised of his opinion that a gate is required to protect the children as it opens onto a parking lot. It was suggested that the fence be repaired and an opening be left as a trial period of 2 months and that this matter could come back before the Committee if felt necessary to install a gate. On motion by Alderman J. Ziegler it was resolved: "That we approve the request of the Council of St. Aloysius Church to repair the fence between the ball diamond in Kingsdale Park and the parking lot at St. Aloysius Church, with an opening in the fence being provided to allow access between the two properties; and further, That a gate or back-stop fence be provided at a future date if required." 6. KITCHENER FARMERS' MARKET ADVISORY COMMITTEE AND MARKET RENOVATIONS Mr. J. Bowman, Chairman of the Market Advisory Committee, was in attendance and gave a presentation outlining the contents of the Kitchener Farmers' Market Vision, Mission, Goals, Strategy and Action Plan which had been prepared by the Market Advisory Committee and Mr. C. Bilyea, dated May, 1993. Copies of a detailed report were provided to 6. KITCHENER FARMERS' MARKET ADVISORY COMMITTEE AND MARKET RENOVATIONS - COMMUNITY SERVICES COMMITTEE 67 JULY 5, 1993 cont'd the Committee members at the meeting along with copies of P.B.S.L. Design Consultants report entitled "Kitchener Farmers' Market, General Observation". Mr. C. Bilyea gave an overhead presentation outlining the Vision, Mission, Goals, Strategy and Action Plans proposed. Mr. D. Palmer then reviewed his report and the Committee was advised that the two reports really go hand in hand. Mr. Palmer also displayed concept drawings of the proposed interior and exterior renovations for the market. Mr. Palmer advised that the interior renovations could be done within the existing budget and the outside improvements could be budgeted over a 3 or 4 year period requiring approximately $100,000 per year. Alderman M. Wagner suggested that the Market Advisory Committee look at the possible removal trucks in the lower market. On motion by Alderman M. Yantzi it was resolved: "That the "Kitchener Farmers' Market Vision, Mission, Goals, Strategy and Action Plans" prepared by the Market Advisory Committee and Mr. C. Bilyea, Strategic Planning Consultant, dated May, 1993 be accepted; and further, That a business plan be developed for the Kitchener Farmers' Market in conjunction with a marketing plan; and further, That the next major thrust of the Market Advisory Committee be to establish closer ties and links with the community and neighbourhood organizations while implementing the action plan; and further, That the Palmer Report and the parking study be given high priority for immediate action." 7. ROCKWAY MENNONITE COLLEGIATE The Committee was in receipt of a report from Mr. K. Baulk, Manager of Golf Courses, dated June 24, 1993, recommending an offer to the representatives of the Rockway Mennonite Collegiate with respect to issues related to the construction of tennis courts, a joint use ball diamond, parking for the diamond/school and parking for Rockway Golf Club. It was noted that Mr. Lobe of the Rockway Mennonite Collegiate was in attendance. Mr. Baulk advised the Committee that the representatives of the school are not in agreement with recommendation #2 in the report, whereby the City would propose to purchase approximately 0.455 acres of land currently comprising 53 parking spaces for Rockway Golf Club patrons. It was the opinion of Alderman C. Zehr that this recommendation can't really be dealt with if the school does not want to sell the land and that the City should find some mechanism to show consideration for use of the land for parking and also into the future. Mr. T. McKay suggested that the church representatives may be interested in a 15 year lease at a rate of approximately $1,200.00 to $1,500.00 per year. On motion by Alderman C. Zehr it was resolved: "That an offer be presented to the representatives of the Rockway Mennonite Collegiate for payment in the amount of $21,004.11, from the Capital Contingency Account, in lieu of the inability to construct tennis courts on the Rockway Mennonite Collegiate property as originally anticipated; and further, That staff negotiate with the Mennonite Conference of Eastern Canada for a 15 year lease arrangement for continued use of approximately 0.455 acres of land which currently comprise 53 parking spaces for Rockway Golf Club patrons, to be presented to the Community Services Committee for final approval." 8. ROCKWAY LAWN BOWLING CLUB COMMUNITY SERVICES COMMITTEE 68 JULY 5, 1993 The Committee was in receipt of a report from Mr. K. Baulk, Manager of Golf Courses, dated June 22, 1993, concerning the possible relocation of the bowling operation from the Rockway Golf Club site. Mayor D. Cardillo advised that he would like some information as to what will be done with the area and was advised by staff that in late August or early September, staff would arrange a special meeting and hear delegations and would have all the plans and information available at that time. On motion by Alderman M. Wagner it was resolved: "That staff continue discussions with the Rockway Bowling Club about the possibility of relocating the bowling operations from the Rockway Golf Club site; and further, That a final report and recommendations on logistics and financing be presented to the Community Services Committee for consideration." 9. PROPOSED KITCHENER SMOKING POLICY The Committee was in receipt of a report from Mr. F. Graham, dated June 24, 1993, recommending a modified smoking policy for City facilities. The Committee reviewed the report and advised that they wish to have the guiding statement changed as follows: "No member of the public participating in or attending a public event within a City facility should be subject to persons smoking or second hand smoke, unless by their own choice. Accommodation for smoking will initially be through restricted segregated areas for rental groups and ultimately no smoking would be permitted inside facilities and only in segregated outside areas." The Committee also wished to have the contents of the report changed so that on market day there would be no smoking in the lower or upper market with the exception of one designated area, near food and coffee court, subject to ventilation and exhaust (east side). Discussion took place over this matter and Mr. Graham advised that the staff would be back again in approximately 12 months to report in this regard and further restricted smoking would be proposed in the future. Staff is directed to keep track of any losses or increases in revenue due to this policy. On motion by Alderman J. Ziegler it was resolved: "That effective September 1, 1993, a modified smoking policy be adopted, having due regard for the rights of non-smokers but at the same time recognizing the historic habit of smokers by providing limited alternatives in areas of social or licensed contact within City facilities; and further, That existing and committed private rentals be permitted to continue their choice with respect to smoking for at least another 12 months, pending the compilation of information relative to impact on use, public reaction and revenues and these groups be so notified; with a report to be tabled with the Community Services Committee by September, 1994; and further, That in those facilities with advisory committees, their wishes with respect to smoking be upheld." 10. LIQUOR LICENSING - KITCHENER MEMORIAL AUDITORIUM COMPLEX The Committee was in receipt of a report from Mr. B. Stanley, dated June 24, 1993 outlining staff's COMMUNITY SERVICES COMMITTEE 69 JULY 5, 1993 request to make application under the Liquor Licence Act of Ontario for status as "Special Functional" under the Act for specific areas in the Auditorium and Centennial Stadium. On motion by Alderman B. Stortz it was resolved: "That staff be permitted to make application under the Liquor Licence Act of Ontario to permanently licence the viewing area and designate various rooms, arena floors, auditorium corridors at the Kitchener Memorial Auditorium Complex and Centennial Stadium events building as "Special Functional" under the Act." 11. COUNTRY HILLS PARK COMMUNITY TRAIL The Committee was in receipt of a report from Messrs. B. Sleeth and T. Clancy, dated June 28, 1993 recommending the location for the community trail in Country Hills Park. Alderman J. Ziegler advised that he would like to have the trail on the school side and signage on the neighbourhood side and if this is not approved then he requested that consideration of this matter be deferred in order to have a community meeting. It was agreed that members of the Committee would view the area and that consideration of this matter would be deferred to the August meeting. 12. NAMING OF THE NEW CEMETERY The Committee was in receipt of a memorandum from Mr. G. Sosnoski, dated June 18, 1993, advising of L.A.C.A.C.'s recommended name for the new cemetery site on Westmount Road East. On motion by Alderman M. Wagner it was resolved: "That the cemetery site to be developed on Westmount Road East be named "Williamsburg Cemetery"." 13. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: a) b) c) Contracting Golf Unit Food & Beverages K.M.A. Items i) Jr. "B" Dutchmen Hockey Club ii) Canadian Art & Collectibles Show iii) Upcoming Events iv) Monthly Summary - May 1993 LETTERS OF APPRECIATION i) Waterloo County Board of Education ii) K-W Skating Club 14. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday August 16, 1993, at 1:00 p.m. in Committee Room 4. 15. ADJOURNMENT On motion the meeting adjourned at 4:25 p.m. COMMUNITY SERVICES COMMITTEE 70 JULY 5, 1993 Dianne H. Gilchrist Committee Secretary