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HomeMy WebLinkAboutCommunity Svcs - 1993-10-18CSC\1993-10-18 COMMUNITY SERVICES COMMITTEE MINUTES MONDAY, OCTOBER 18, 1993 The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, with all members present. Others present: Messrs. T. Clancy, G. Nixon, L. Wiegand, R. Arnot, B. Stanley, F. Graham, P. Wetherup, J. Wallace, J. Shivas, Ms. C. Oliver, Ms. D. Arnold, Ms. L. MacDonald and Ms. D. Gilchrist. This meeting of the Community Services Committee commenced at 2:00 p.m. 1. DELEGATION - WATERLOO-WELLINGTON CHAPTER, KIDNEY FOUNDATION OF CANADA Ms. J. Cardy was in attendance on behalf of the Kidney Foundation to represent their grant request for an in-kind facility rental grant in the amount of $407.67 for use of the Victoria Park Pavilion on December 23, 1993. The Committee was in receipt of a report from Mr. L. Wiegand, dated October 12, 1993, providing background information and the financial information submitted by the Kidney Foundation. Ms. Cardy gave a brief explanation of the request. On motion by Mayor D. Cardillo it was resolved: "That we approve the request of the Waterloo-Wellington Chapter of the Kidney Foundation of Canada for an in-kind facility rental grant, in the amount of $407.67 for use of the Victoria Park Pavilion on December 23, 1993." = DELEGATION - MR. RAY WILLIAMS Mr. Williams was in attendance to represent his request for a cash grant in the amount of $1,200.00 to assist with the cost of his air transportation to Seoul, Korea, to compete in the Mr. Universe Body Building Competition in November, 1993. The Committee was in receipt of a report in this regard from Mr. L. Wiegand, dated October 12, 1993. Mr. Williams gave a brief explanation of body building and competition and advised that he had competed in 4 competitions so far this year at the amateur level and that he was seeking some assistance with respect to the expenses involved. Councillor G. Leadston spoke in support of the grant and put forward a motion that a grant in the amount of $500.00 be approved for Mr. Williams which was voted on and LOST. On motion by Councillor C. Zehr it was resolved: "That no action be taken on the request of Mr. Ray Williams for a cash grant in the amount of $1,200.00 to assist with the transportation costs to Seoul, Korea, for the Mr. Universe Body Building Competition." = = BROWN'S FINE FOODS - CONTRACT Mr. B. Stanley introduced this matter and Mr. P. Brown of Brown's Fine Foods was in attendance along with Ms. L. Borden. The question was raised as to why it was necessary to have this agreement renewed annually once the three year period expired. Mr. Brown advised that there is the start up period required to amortize his costs and that the proposed recommendation built in a positive arrangement which is typical of the food service business. The question was raised as to whether or not this agreement can be expanded to include the community arenas and Mr. Stanley advised that currently the City is seeking proposals for the community arenas and the golf courses. A further discussion took place over the use of the concession vehicle. BROWN'S FINE FOODS - CONTRACT - CONT'D COMMUNITY SERVICES COMMITTEE 86 OCTOBER 18, 1993 Councillor Ziegler suggested that the recommendation by staff be amended to include the date that the three years would expire and that the agreement be reviewed annually thereafter and not automatically renewed. On motion by Councillor J. Ziegler it was resolved: "That the contract between the City of Kitchener and Brown's Fine Foods, for the provision of food and beverage services at the Kitchener Memorial Auditorium, be renewed for a further 3 years, to May 31,2000, on the existing terms and conditions or any changes as mutually agreed upon; and further, That the contract be reviewed annually and renewed upon mutual agreement thereafter; the City to provide the licensee with 2 months notice if it wishes to terminate the agreement; and further, That the Mayor and Clerk be authorized to amend and execute the agreement with Brown's Fine Foods as noted above." 4. ACCESS TO WOODLAND CEMETERY The Committee was in receipt of a report from Mr. G. Kett, Manager, Cemetery Operations, dated October 13, 1993, in which he advised of the public meeting which was held on Wednesday October 6, concerning access to the Woodland Cemetery and containing staff's recommendations in this regard. On motion by Councillor C. Zehr it was resolved: "That the following measures be taken with respect to access to Woodland Cemetery: a) All gates be left in an open position; b) Liaise with the police to increase patrols in the cemetery as workloads permit; c) Encourage the neighbourhood to form a Neighbourhood Watch group; d) Re-sign all entrance points noting that access is restricted to daylight hours only; and further, e) That staff investigate the cost of installing additional security lighting in the area of the German war graves." 5. K.M.A. COMPLEX - NAMING OF INTERNAL ROOMS Mr. F. Graham introduced this matter and the Committee was in receipt of a report from Mr. Graham, dated October 13, 1993. It was noted that Mr. Foss was in the audience but did not speak on this matter. On motion by Councillor J. Ziegler it was resolved: "That the viewing lounge between the Kinsmen and Kiwanis ice pads be named "The Kitchener Sports Association Lounge"; and further, That a plaque recognizing the contribution of the Kitchener Sports Association to the K.M.A. Complex at the time of construction be so displayed." 5. K.M.A. COMPLEX - NAMING OF INTERNAL ROOMS - CONT'D COMMUNITY SERVICES COMMITTEE 87 OCTOBER 18, 1993 On motion by Councillor J. Ziegler it was resolved: "That donations be solicited for the large public room commonly referred to as the Subscribers Lounge for the purpose of completion of decorating and furnishing; and further, That a suitable donation reflect the future name of this room." On motion by Councillor J. Ziegler it was resolved: "That we enter into a licensing agreement with the Kitchener Lions Club for their use of space in the Lions Arena, as presented to the Community Services Committee on October 18, 1993." It was requested that an elected representative be present at the K.S.A. 5th Annual Volunteers Recognition Program on Thursday October 21, 1993. 6. FUTURE COMMUNITY CENTRE REPORT The Committee was in receipt of an information report from Mr. F.S. Graham, dated October 12, 1993, in this regard. Discussion took place in this regard and it was generally agreed by all members present that the priority order for future community centres should be as follows: 1. Country Hills 2. Forest Heights That the other community centres as identified in this report being Forest Heights, replacement of portable; Kingsdale, need to find a site; Breithaupt, requested addition; and Grand River Recreation Complex addition be listed in alphabetical order thereafter. Councillor C. Zehr requested that the amended report be sent to community organizations. Councillor G. Leadston questioned that if there were additional monies available, not City money, would it be possible for the Grand River addition to be moved up the priority list. Mr. F. Graham advised that this would probably be influential to the Council members at the time. 7. KITCHENER LIONS CLUB LETTER OF UNDERSTANDING The Committee was in receipt of a report from Mr. R. Arnot recommending an agreement between the City and the Kitchener Lions Club to permit the use of identified space at the Lions Arena under the terms and conditions as outlined in the agreement attached to the agenda. On motion by Councillor G. Leadston it was resolved: "That we enter into a licensing agreement with the Kitchener Lions Club for their use of space in the Lions Arena, as presented to the Community Services Committee on October 18, 1993." 8. ENCROACHMENT POLICY The Committee was in receipt of a report from Messrs. T. Clancy and P. Wetherup, dated October 12, 1993, outlining the purpose for an encroachment policy and certain recommendations. Mr. F. Graham requested that final consideration of these recommendations be deferred 8. ENCROACHMENT POLICY - CONT'D COMMUNITY SERVICES COMMITTEE 88 OCTOBER 18, 1993 to the Committee's next meeting, as the Legal Department has suggested certain new wording for the recommendations. Mr. G. Nixon gave a video presentation showing encroachments on City-owned park land around the City. Mr. T. Clancy suggested that this item may need to be discussed in Caucus after staff have worked with the Legal Department; as there may be certain recommendations with regards to specific property owners. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: A) B) C) K.M.A. - EVENT FINANCIAL REPORTS & MONTHLY SUMMARY SEPT. 1993 LETTER OF APPRECIATION, M. MACMILLAN OPENING - MILL-COURTLAND COMMUNITY CENTRE The Committee was also in receipt of a letter from Mr. R. Arnot, dated October 13, 1993, advising of the events scheduled for the City Hall ice rink. 10. NEXT MEETING The next regularly scheduled meeting of the Community Services Committee will be held on Monday November 1, 1993, at 1:00 p.m. in the Conestoga Room, Kitchener City Hall. 11. ADJOURNMENT On motion the meeting adjourned at 3:20 p.m. Dianne H. Gilchrist Committee Secretary