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HomeMy WebLinkAboutCommunity Svcs - 1994-01-17CSC\1994-01-17 COMMUNITY SERVICES COMMITTEE MINUTES MONDAY JANUARY 17, 1994 The Community Services Committee met this date, commencing at 2:45 p.m., under the Chairmanship of Councillor G. Lorentz, with all members present. Others present: Councillor J. Ziegler, Messrs. R. Wyatt, R. Arnot, C. Ford, K. Bowman, P. Beaudry, M. Price, R. Grau, B. Stanley, J. Hancock, L. Proulx, T. McKay, J. Gazzola, T. Clancy, F. Graham, T. O'Brien, P. Wetherup, Ms. C. Oliver, Ms. B. Aikenhead and Ms. D. Gilchrist. DELEGATION - VENTURES PROGRAM The Committee was in receipt of a report from Ms. B. Aikenhead, Manager, Senior Citizens and Mr. R. Arnot, Assistant General Manager, dated January 12, 1994, recommending an application to the Ventures Program of the Federal Government for funds in the amount of $216,000.00 to develop a Seniors Program called "Bridging the Gap". Ms. Aikenhead reviewed the report for the Committee and Mr. R. Rivers spoke, as a representative of the Seniors, in support of this initiative. In considering the report, the Committee asked for some assurance that the City would not be asked to fund this program once the 3 year period expired. Ms. Aikenhead assured the Committee that staff will not be asking the City to provide any funding for this program after the 3 years have expired. The program will either continue on a self-sustaining basis or will cease altogether. On motion by Mayor D. Cardillo it was resolved: "That we approve the application to the Ventures Program through the Health Promotion and Social Development Branch of the Federal Government for approximately $216,000.00, over a 3 year period, to facilitate the development of the "Bridging the Gap" program." FIRE STATION NO. 6 - SMOLA RESPONSE Mr. J. Smola was in attendance and the Committee was in receipt of a report from Fire Chief J. Hancock dated January 11, 1994, in response to Mr. Smola's request at the Council meeting of December 13, 1993. Mr. Smola addressed the Committee requesting that consideration of this report be deferred to the Committee's next meeting, in order to allow him an opportunity to clarify certain dollar amounts with Fire Chief J. Hancock and Mr. L. Proulx. Mr. Proulx and Fire Chief J. Hancock agreed to meet with Mr. Smola to verify the dollar figures. It was generally agreed that consideration of this report be deferred to the Community Services Committee meeting scheduled for Monday January 31, 1994. CAMERON HEIGHTS COLLEGIATE - SPECIAL OCCASION LIQUOR PERMIT The Committee was in receipt of a report from Mr. B. Stanley, Director of Business Facilities, outlining the request of Cameron Heights Collegiate for a Special Occasion Liquor Permit for their 25th Anniversary Reunion to take place June 3-4, 1994 at the Kitchener Memorial Auditorium Complex. On motion by Councillor G. Leadston it was resolved: "That we support, Cameron Heights Collegiate 25th Anniversary Committee's pursuit of a Special Occasion Liquor Permit for their reunion on June 3-4, 1994, to be held at the Kitchener Memorial Auditorium Complex in the Kiwanis and Kinsmen Arenas; and further, That the permit allow the Committee to accommodate up to 3,000 people." COMMUNITY SERVICES COMMITTEE 2 JANUARY 17, 1994 4. KNOLLWOOD PARK PLAYGROUND DIVISION Ms. K. Redman was in attendance on behalf of the neighbourhood around Knollwood Park in support of the report from Mr. T. O'Brien, Landscape Architect and Mr. T. Clancy, General Manager, dated January 5, 1994, requesting that the City utilize up to $5,000.00 from its Capital Budget; which would be supplemented by funds raised by the community to purchase and install pre-school playground equipment within Knollwood Park as a memorial to Luanne Farwell. Ms. Redman advised that they have collected individual donations and are anticipating a donation from the Stanley Park Optimist Club. On motion by Councillor B. Stortz it was resolved: "That we support a community effort to create a memorial to Luanne Farwell in the form of a pre-school playground facility within Knollwood Park; and further, That we utilize up to $5,000.00 from the playground additions Capital Budget towards the purchase and installation of playground equipment, to be supplemented by funds raised by the community; and further, That we install a small plaque recognizing the play area as the community's tribute to Luanne." 5. ARTS AND CULTURE ADVISORY COMMITTEE The Committee was in receipt of a report from Mr. M. Price, Manager of Community Programs, Ms. G. Holstead, Supervisor, Arts, Culture and Special Events and Mr. R. Arnot, Assistant General Manager, dated January 7, 1994, recommending the endorsement and formation of an Arts and Culture Advisory Committee. The report also contained a Terms of Reference and names of members of the community who they recommend be appointed to the committee. Mr. Price addressed the Committee and advised that staff want to get started as they are prepared for a Visioning Conference in April of this year. The purpose of the Arts and Culture Advisory Committee is to develop a master plan for arts and culture within the community. The Committee considered the time frame for the committee but no definite time frame was mentioned except that the committee be formed for a temporary period of time in order to develop the Arts and Culture Master Plan. The question was raised as to the cost of having a committee and it was anticipated by Councillor M. Wagner that there would be very little cost involved. The conference is to be primarily user paid; however they may come back to Council for a small amount of money. A discussion then took place over the apparent similarities between this proposed committee and the proposed Arts Acquisition Committee and Councillor M. Wagner advised that the 2 committees will require different expertise. A discussion then took place over the appointments to the committee with Councillor Leadston requesting that the appointments be made in the normal fashion after the initial appointments. Councillor Wagner requested that this committee be allowed to report directly to Council to lend credence to the fact that this committee has some power. Mr. T. McKay reminded the committee that 2 years ago there were problems with advisory committees reporting directly to Council which resulted in a change in the committee structure and this proposal would deviate from that procedure. 5. ARTS AND CULTURE ADVISORY COMMITTEE - cont'd COMMUNITY SERVICES COMMITTEE 3 JANUARY 17, 1994 On motion by Councillor M. Wagner it was resolved: "That we endorse the formation of an Arts and Culture Advisory Committee with the Terms of Reference as presented to the Community Services Committee on January 17, 1994, save and except that the Arts and Culture Advisory Committee reports to the Community Services Committee and not City Council; and further, That the following be appointed to the Arts and Culture Advisory Committee for a term to expire November 30, 1994; Mr. L. Matthews, Mr. S. Scadron-Wattles, a representative of Allen Daniel Incorporated, Ms. A. Chafe, Mr. M. Carty, Mr. J.R. McGill, Ms. N. Brawley, Mr. B. MacKison, Ms. K. Gatteau, a representative of the Waterloo Regional Arts Council, and a representative of the Waterloo Region Roman Catholic Separate School Board; and further, That subsequent appointments be made by Council as per their normal procedures." 6. ARTS ACQUISITION COMMITTEE The Committee was in receipt of a report from Mr. M. Price, Manager, Community Programs and Mr. R. Arnot, Assistant General Manager, recommending the formation of an Arts Acquisition Committee which included Terms of Reference for the committee. Councillor M. Wagner advised that he did not wish to have any appointments made at this time, but that a report would come forward to the Community Services Committee in the not too distant future, recommending the initial appointments to this committee. Councillor G. Leadston requested that after the initial appointments, appointments to this committee take place in the normal fashion. On motion by Councillor M. Wagner it was resolved: "That an Arts Acquisition Committee be developed consisting of qualified individuals, with the majority of representatives being visual arts professionals, to meet as needed, based on the frequency of offers for donations for budget allocations from the Arts Trust Fund for Public Art; and further, That the Terms of Reference for the Arts Acquisition Committee as presented to the Community Services Committee on January 17, 1994, be approved; and further, That the initial recommendation as to citizen appointments to the Arts Acquisition Committee be made by the Community Services Committee at a future meeting, with subsequent appointments to be made by Council as per Council's normal procedures." On motion by Councillor C. Zehr it was resolved: "That Councillor M. Wagner be appointed as the member of Council on the Arts Acquisition Committee." 7. BRIDGEPORT COMMUNITY CENTRE - CITY PAYROLL The Committee was in receipt of a report from Mr. R. Weber, Manager, Community Development COMMUNITY SERVICES COMMITTEE 4 JANUARY 17, 1994 and Mr. R. Arnot, Assistant General Manager, dated January 13, 1994, outlining the problems which currently exist at the Bridgeport Community Centre with regards to the Community Association and the staff person at the Centre. The report recommended that the Supervisor of the Bridgeport Community Centre be made a permanent part time position, of 24 hours per week, and that the grant of $19,400.00 usually paid out to the Community Association, be used to pay for this part time staff person. Discussion then took place on the pros and cons of making this person a City employee on a permanent basis and the question was raised as to whether or not staff would be looking to change the position over time to that of a Program Supervisor or District Supervisor, to which staff advised they would not. It was then suggested that the position become a contract position rather than a permanent City payroll position. Councillor J. Smola put forward a motion that the position become a City payroll part time position which motion was Voted on and Lost. On motion by Councillor C. Zehr it was resolved: "That the position of Supervisor of the Bridgeport Community Centre be made a contract position at a cost not to exceed $19,400.00 annually; and further, That the annual grant to the Bridgeport Community Association be reduced accordingly." OKTOBERFEST LIONS CLUB LICENSING AGREEMENT The City was in receipt of a report from Mr. P. Beaudry, Manager of Aquatics, dated January 12, 1994, recommending that the Mayor and Clerk be authorized to execute a licensing agreement with the Kitchener Oktoberfest Lions Club for use of the Grand River Recreation Complex. On motion by Councillor G. Leadston it was resolved: "That the Mayor and Clerk be authorized to execute a Licensing Agreement, dated January 1, 1994, with the Kitchener Oktoberfest Lions Club, for use of the Grand River Recreation Complex." AUDITORIUM SEAT REPLACEMENT The Committee was in receipt of a report from Mr. R. Grau, Manager of Operations, dated January 7, 1994, concerning possible seat replacement at the Kitchener Memorial Auditorium and advising that these seats have been made available for viewing, along with background information in this regard. A brief discussion took place in this regard and Mr. Gazzola advised that the seat replacement would be discussed on Friday January 21, 1994 as part of the Capital Forecast. 10. COMMUNITY ARENA AND GOLF COURSE CONCESSION OPERATIONS The Committee was in receipt of a report and recommendations from Messrs. R. Wyatt, Manager of Athletics and Community Arenas, Mr. K. Baulk, Manager of Golf Courses, and Mr. R. Arnot, Assistant General Manager, dated January 11, 1994, recommending an agreement with Browns' Fine Food Services for all concession and food rights in the five community arenas and that consideration of contracting out the golf unit food and beverage operations be deferred at this time. 10. COMMUNITY ARENA AND GOLF COURSE CONCESSION OPERATIONS - cont'd On motion by Councillor C. Zehr COMMUNITY SERVICES COMMITTEE 5 JANUARY 17, 1994 it was resolved: "That we award Browns' Fine Food Services all concession and food rights in the five community arenas; notwithstanding the right of renters of Lions Arena Community Hall to use a catering service of their own choosing, and that the Mayor and Clerk be authorized to sign an agreement to this effect, all of which shall be to the satisfaction of the City Solicitor; and further, That the conditions for the award be based on Browns' guarantee to pay the City of Kitchener $72,500.00 per year or 22% of gross sales, whichever is greater; and further, That the term of the agreement be for five years, with an option to renew for a further three years, subject to terms and conditions agreeable to both parties, and all of which shall commence February 1, 1994, or as early as possible following this date; and further, That the $18,000.00 budgeted annually in the City's 10 year capital forecast for concession upgrades be eliminated for the duration of the contract, and the five community arena operating budgets each be reduced by $1,900.00 over that which has already been budgeted for in 1994; and further, That the City grant Browns' permission to utilize the City-owned mobile concession trailer in City parks, save and except Bud Park and Victoria Park, for tournaments and other special events, and that no licence or transfer fees by charged by the City for use of this trailer by Browns', and that the use of this trailer form part of the agreement; and further, That the sale of any alcoholic beverages in approved areas be governed by the conditions contained in the City's Alcohol Management Policy; and further, That City-owned concession equipment be turned over to Browns' who shall maintain it and return it or its replacement to the City at the conclusion of the contract in equal or better condition than when Browns' received it, with due consideration being given to depreciation of said equipment; and further, That the employees at the five community arenas be subject to Bill 40/92 governing the offer of employment to them by Browns'; and further, That consideration of contracting the golf unit food and beverage operation to the private sector be deferred for a period of up to one year, pending a review of the staffing complement at these facilities." 11. WAIVER OF CITY HALL PARKING FEES - MINOR SPORTS REGISTRATION The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Athletics/Arenas and Mr. R. Arnot, Assistant General Manager, dated January 11, 1994 recommending that the fee at the City Hall parking garage be waived for all volunteers and staff working at the Minor Sports Registration events to be held in the City Hall Rotunda 4 times during the next year. Mr. J. McBride addressed the Committee advising that the parking enterprise requests that this be made a grant in lieu to the amount of approximately $1,500.00 to the parking enterprise. Mr. T. McKay advised that this amount of money would have to come out of the grant budget. 11. WAIVER OF CITY HALL PARKING FEES - MINOR SPORTS REGISTRATION - cont'd A discussion took place as to why the event would not be held at the King Value Centre this year and staff advised that the benefits of using the City Hall Rotunda. COMMUNITY SERVICES COMMITTEE 6 JANUARY 17, 1994 On motion by Councillor M. Wagner it was resolved: "That the fee at the City Hall Parking Garage be waived for all volunteers and staff working at the Minor Sports Registration Events to be held in the City Hall Rotunda on February 26, 1994, March 5, 1994, September 10 and 17, 1994; and further, That the parking enterprise be given a grant in lieu equal to the amount of the parking fees which would have been collected." 12. 1994 GRANT REQUESTS It was generally agreed that consideration of these grant requests be deferred to the Committee's meeting of Monday January 31, 1994. 13. REQUESTS FOR DONATIONS The Committee was in receipt of letters from the Association of Municipalities of Ontario, Anselma House, and the University of Guelph Imagineering '94, each requesting donations from the City of Kitchener. On motion by Councillor G. Leadston it was resolved: "That no action be taken on the request of the Association of Municipalities of Ontario for a one time donation in the amount of $100.00." On motion by Mayor D. Cardillo it was resolved: "That no action be taken on the request of Anselma House for a donation towards their operating costs." On motion by Mayor D. Cardillo it was resolved: "That no action be taken on the request of the University of Guelph, Imagineering '94, for a donation to assist with the summer science camp project." 14. INFORMATION ITEMS The Committee acknowledged receipt of the following for information: A) B) C) D) E) F) CITY OF KITCHENER PARTNERSHIPS K-W HYDRO CORRIDOR PLANTING K.M.A. ICE CONDITIONS K.M.A. EVENT FINANCIAL REPORTS K.M.A. MONTHLY SUMMARIES - NOVEMBER & DECEMBER 1993 THANK-YOU LETTER- WATERLOO REGIONAL POLICE 15. NEXT MEETING The next regularly scheduled meeting of the Community Services Committee will take place on Monday January 31, 1994, commencing at 1:00 p.m., in the Council Chambers, City Hall. 16. ADJOURNMENT COMMUNITY SERVICES COMMITTEE 7 On motion the meeting adjourned at 4:10 p.m. JAN UARY 17, 1994 Dianne H. Gilchrist Committee Secretary