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HomeMy WebLinkAboutCommunity Svcs - 1994-04-18CSC\1994-04-18 APRIL 18, 1994 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date under the Chairmanship of Councillor G. Lorentz, commencing at 1:30 p.m., with all members present. Others Present: Messrs. J. Gazzola, R. Wyatt, J. Maslanka, K. Baulk, B. Stanley, M. Price, T. Clancy, R. Arnot, D. Daly, D. Heubach, B.Thompson, T. O'Brien, Councillor J. Ziegler, Ms. C. Oliver and Ms. D. Gilchrist. 1. 1996 WORLD WOMEN'S HOCKEY CHAMPIONSHIPS The Committee was in receipt of a report from Mr. B. Stanley, Director of Business Facilities, dated April 11, 1994, providing background information and a recommendation in this regard. Mr. Stanley was in attendance to provide any information the Committee might require in this regard. He advised that he had attended the 1994 games in Lake Placid. The games could attract an average crowd of 5,000 people. He stated that staff would like to continue to pursue these games but need community and financial support. On motion by Councillor T. Galloway it was resolved: "That we support the bid to host the Women's World Hockey Championships at the Kitchener Memorial Auditorium Complex, March 31 to April 7, 1996; and further, That we recommend to the future Council that a $10,000.00 cash grant be allocated from the City's 1996 operating budget to assist the Canadian Amateur Hockey Association to defer local expenses in the event that Kitchener is awarded the Championships." 2. WATER FLOW AUGMENTATION - VICTORIA PARK LAKE The Committee was in receipt of a report from Mr. D. Daly, Parks Operations & Services, dated March 8, 1994, concerning the need to augment the water levels in Victoria Park Lake during dry conditions. Mr. Daly was in attendance to answer any questions the Committee might have in this regard. Mr. Daly advised that staff are recommending a high efficiency pump which is the most cost effective way to proceed. On motion by Councillor M. Yantzi it was resolved: "That a submersible pump be installed at Well K-15 on Cherry Street to be used to augment water levels in Victoria Park Lake during dry conditions." 3. EXHIBITION GALLERY PROGRAM - CITY HALL The Committee was in receipt of a report from Mr. M. Price, Manager, Community Programs, dated April 7, 1994, recommending the establishment of an exhibition gallery program for the City Hall, and outlining the selection process and guidelines. Mr. Price was in attendance to answer any questions the Committee might have in this regard. The question was raised as to whether displays of staff art could continue under this policy and Mr. Price advised that these displays could continue. On motion by Councillor M. Wagner it was resolved: "That an exhibition gallery program be established at City Hall which will promote the work of artists from within Waterloo Region; and further, That the guidelines as presented to the Community Services Committee on April 18, 1994 be approved to implement the exhibition gallery program." Councillor Wagner congratulated staff on their efforts in this regard. 4. PUBLIC USE OF CITY HALL COMMUNITY SERVICES COMMITTEE MINUTES APRIL 18, 1994 - 28 - CITY OF KITCHENER The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated April 11, 1994, in this regard. Mr. Arnot was in attendance to answer any questions the Committee might have. He gave an explanation of the proposed policy. Councillor B. Stortz questioned the comparisons with rates charged by downtown hotels. Mr Arnot advised that staff have compared the proposed rates with the rates charged by the 2 downtown hotels and they are fairly close; however staff are trying to be competitive. Councillor C. Zehr questioned the groupings and why the City would charge the Board of Education. He questioned whether these types of rentals would be included in the reciprocal agreement. Mr. Arnot responded that all uses are not covered in the reciprocal agreement, such as retirement parties and graduation exercises. Councillor Zehr asked that the policy indicate that there is no charge to the Board of Education for those uses covered under the reciprocal agreement. On motion by Councillor C. Zehr it was resolved: "That the report on the" Public Use of City Hall" as presented to the Community Services Committee on April 18, 1994 be approved; and further, That all bookings for all City owned facilities be done through one source." 5. SAFETY AWARD PRESENTATION Mr. D. Heubach, Manager, Safety & Training was in attendance along with Union representatives, to give an award to Mr. B. Stanley, Director of Business Facilities, to recognize that there was no lost time from the job due to injuries during 1993 in the Business Facilities Division. Mr. Stanley advised that staff have implemented and monitored safety programs for the work place. The Union representatives presented inscribed mugs to Councillor G. Lorentz, Mayor D. Cardillo and Mr. T. Clancy as part of this award presentation. 6. DELEGATION - WATERLOO REGIONAL LABOUR COUNCIL The Committee was in receipt of a grant application from the Waterloo Regional Labour Council requesting an in-kind facility rental grant in the amount of $535.00 for use of the Breithaupt Recreation Centre on September 17, 1994, for a dance to help kick-off the fall United Way campaigns, in conjunction with CKGL 570. Ms. J. Cruickshank was in attendance on behalf of the Waterloo Regional Labour Council to represent this grant request. A lengthy discussion took place over the grant policy, whether to allow third party grants, and whether the grant policy should be reviewed and/or revised. Councillor C. Zehr questioned whether the amount being requested was strictly a rental fee or whether a bar fee is included. Mr. Arnot responded that $535.00 includes the cost of set-up, take- down and a bar licence fee of $184.00. On motion by Councillor G. Leadston it was resolved: "That we approve an in-kind facility rental grant for the Waterloo Regional Labour Council in the amount of $351.00; which represents the rental fee not including the license fee, for their use of the Breithaupt Centre on September 17, 1994." 6. DELEGATION - WATERLOO REGIONAL LABOUR COUNCIL - cont'd The Committee directed that they wish to review the grant policies to discuss and determine what COMMUNITY SERVICES COMMITTEE MINUTES APRIL 18, 1994 - 29 - CITY OF KITCHENER the policies should be. The Committee directed staff to prepare for a review of the existing grant policies at the Community Services Committee meeting scheduled for June 6, 1994. 7. DELEGATION - WATERLOO COUNTY SHRINE CLUB The Committee was in receipt of a grant application from the Waterloo County Shrine Club requesting a cash grant in the amount of $500.00 to cover the cost of installing barricades along King Street by City employees to protect the parade route on June 1, 1994. The Committee was also in receipt of memorandum from Mr. L. Ryan, Director of Budgets and Financial Services, dated April 11, 1994, advising that the Shrine Club has since agreed that an in-kind grant of $513.00, being the actual costs, would be more appropriate. Mr. D. Stafford, Secretary of the Waterloo County Shrine Club, was in attendance to answer any questions the Committee might have in this regard. He advised the Committee that the parade would start at Union Street and end at City Hall. On motion by Mayor D. Cardillo it was resolved: "That we approve an in-kind grant in the amount of $513.00 in favour of the Waterloo County Shrine Club to cover the cost of the installation and removal of barricades along King Street by City employees to protect the parade route on June 1, 1994." 8. DELEGATION - KITCHENER DUTCHMEN JR. B. HOCKEY CLUB Mr. Paul Collins was in attendance to represent the Hockey Club with respect to a report from Mr. B. Stanley, Director, Business Facilities, dated April 11, 1994 outlining recommendations with respect to financial assistance for the Hockey Club. Mr. Collins advised the Committee that the Hockey Club now has non-profit status and can now conduct bingos and sell break-open tickets. Councillor T. Galloway congratulated Mr. Collins for trying to keep Jr. B. Hockey in Kitchener. He referred to Mr. Stanley's report, stating that Council has gone on record as not allowing any organization to sell break-open tickets at the K.M.A. Complex, as it is being reserved for the Envirofund. Mr. Stanley advised that they are asking for consideration during their games and questioned whether Council would allow this until the Envirofund is ready to sell their tickets. Councillor G. Leadston advised that he is in support of Mr. Stanley's recommendation except for sections d) & e). He stated that the Hockey Club has made a conscious effort to attract athletes from minor hockey. Councillor C. Zehr questioned section g) in Mr. Stanley's report, stating that something should be written as to how it can be more than $5,000.00 annually. Mr. Collins explained that most of the bingo money will be needed to pay the current rental rates and only $5,000.00 would be left over. Mr. J. Gazzola advised that he would like to have had an opportunity to discuss this recommendation before it came to the Committee; as he was of the opinion that the City should continue to charge interest on the debt as an incentive to pay-off the debt. Mr. T. Clancy spoke in favour of the recommendation that no future interest be charged on the debt, as the Hockey Club has offered a service to this community and they need a break in order to carry on. The Committee generally agreed to defer sections d) and e) in Mr. Stanley's report. The Committee then agreed to vote on the recommendations in Mr. Stanley's report except sections d), e) and h), with section h) to be voted on separately. 8. DELEGATION - KITCHENER DUTCHMEN JR. B. HOCKEY CLUB - cont'd On motion by Councillor J. Smola it was resolved: COMMUNITY SERVICES COMMITTEE MINUTES APRIL 18, 1994 - 30 - CITY OF KITCHENER "That we approve the following financial arrangements with the Kitchener Dutchmen Jr. B Hockey Club: (a) That the Hockey Club agrees to pay the Kitchener Memorial Auditorium Complex $2,000.00 monthly for its facility costs, beginning August 1, 1994 through to and including May 1, 1995 with the rental rate subject to annual percentage increases as set by Council. (b) That the Hockey Club agrees to remit C.R.F. revenues monthly, beginning September 30, 1994 through to the conclusion of post season play. (c) That the Hockey Club agrees to pay the Kitchener Memorial Auditorium Complex each month for the cost of one part-time Event Supervisor, calculated at $40.00 per game, payable on the last day of each month beginning September 30, 1994 through to the conclusion of post season play; with staff rates subject to annual percentage increases as set by Council. (d) That the Hockey Club's revised business plan, 1994 through to 1996 be received. (e) That the Hockey Club agrees to repay its $42,438.35 debt by July 1, 1999; with the Hockey Club agreeing to pay a minimum of $5,000.00 annually from its bingo proceeds, beginning July 1, 1995. (f) That the Hockey Club agrees to pay the Kitchener Memorial Auditorium Complex a minimum of $500.00 per game or 25% of the gross gate receipts, whichever is greater, as rent, beginning with the third play-off round, after deducting C.R.F., taxes, O.H.A. share and the visiting team's share in the deciding game of a series." On motion by Councillor M. Yantzi it was resolved: "That the City continue to charge interest on the Hockey Club's outstanding debt, with the Hockey Club having the opportunity to make a grant application each year, up to 1999, to ask for relief on the interest." 9. 1996 WORLD HORSESHOE PITCHING CHAMPIONSHIPS The Committee was in receipt of a report from Mr. B. Stanley, Director, Business Facilities, dated April 11, 1994, recommending support to the bid to bring the 1996 World Horseshoe Pitching Championships to Kitchener. Mr. R. Fanjoy, President, Horseshoe Ontario, was in attendance to answer any questions the Committee might have in this regard. A brief discussion took place over the locations for the championships in 1994 and 1995 and whether any other cities were in the bidding for 1996. On motion by Councillor M. Wagner it was resolved: "That we support the bid to bring the 1996 World Horseshoe Pitching Championships to Kitchener; and further, That we recommend to the future Council that a $10,000.00 cash grant be allocated to the host committee in 1996, to help offset expenses, in the event Kitchener is successful in obtaining the championships." 10. KITCHENER-WATERLOO BRIER PURSUIT COMMITTEE The Committee was in receipt of a report from Mr. B. Stanley, Director Business Facilities, dated April 11, 1994, recommending support for the Kitchener-Waterloo Brier Pursuit Committee to bring the Brier back to Kitchener in 1997. Mr. J. Loucks of the Brier Pursuit Committee was in attendance APRIL 18, 1994 COMMUNITY SERVICES COMMITTEE MINUTES -31 - CITY OF KITCHENER to answer any questions the Committee might have in this regard. He advised that they have received the approval of the Ontario Curling Association and would like the City's support to go ahead. Councillor M. Wagner spoke in favour of the recommendation and spoke of the economic spin-off and the benefits that the T.V. coverage provides to the community. He suggested that the outlay being requested is very small in comparison to the benefits the community receives. On motion by Councillor M. Wagner it was resolved "That we support the Kitchener-Waterloo Brier Pursuit Committee's interests in securing the 1997 Brier; and further, That we recommend to the future Council that should the Pursuit Committee be successful in its undertaking, that the City of Kitchener become a Gold Sponsor by providing a grant estimated at $30,000.00 in cash and/or services to be paid to the host committee to offset local hosting expenses; and further, That we approve an $85,000.00 interest free loan to the Brier Pursuit Committee, in the event that the Committee has insufficient funds on hand in March 1996 to pay its first instalment of the $175,000.00 hosting fee; with the Kitchener-Waterloo Brier Pursuit Committee agreeing to repay this loan once revenues from ticket sales are received, on or about October 1, 1996." 11. BREITHAUPT PARK PLAQUE The Committee was in receipt of a report from Messrs. T. O'Brien and R. Wyatt recommending that staff be directed to assist in the installation of an Ontario Heritage Foundation plaque within Breithaupt Park to recognize the contributions of the Breithaupt family in Kitchener. Mr. J. Parry, a member of the Breithaupt family, was in attendance to answer any questions the Committee might have in this regard. He advised the Committee that there will be a family reunion in Breithaupt Park this June and it is intended that the plaque be unveiled at that time. He requested that a representative of the City be in attendance for the unveiling, which will take place at 10:30 a.m. on June 4, 1994. Councillor J. Ziegler requested that the words "and the City of Kitchener" be added at the end of the plaque and Mr. Parry agreed. On motion by Councillor J. Ziegler it was resolved: "That staff be directed to assist in the installation of an Ontario Heritage Foundation (OHF) plaque within Breithaupt Park, to recognize the contributions of the Breithaupt family in Kitchener; and further, That the words "and the City of Kitchener" be added to the end of the proposed wording on the plaque." 12. PEOPLE HELPING OTHERS The delegation registered to represent this grant application was not in attendance at this time. The Committee reviewed the grant application and discussion took place concerning the apparent duplication of service outlined in the grant application. 12. PEOPLE HELPING OTHERS - cont'd On motion by Councillor C. Zehr it was resolved: "That no action be taken on the request of People Helping Others for a grant in the COMMUNITY SERVICES COMMITTEE MINUTES APRIL 18, 1994 - 32 - CITY OF KITCHENER amount of $7460.00." 13. PROJECT READ LITERACY NETWORK The Committee was in receipt of a grant application from Project READ Literacy Network requesting an in-kind facility rental grant in the amount of $276.00 for use of the City Hall Rotunda and Fountain on Sunday May 1, 1994 to celebrate Literacy Day. Ms. K. Heron was in attendance to answer any questions the Committee might have in this regard. On motion by Councillor B. Stortz it was resolved: "That we approve the request of Project READ Literacy Network for an in-kind facility rental grant in the amount of $276.00 for use of the City Hall Rotunda and Fountain on Sunday May 1, 1994." 14. THEATRE & COMPANY The Committee was in receipt of a grant application from the K-W Performing Arts Association operation as Theatre & Company requesting a cash grant in the amount of $1000.00 and an in-kind services grant in the amount of $1,700.00 for printing. Mr. S. Scadron-Wattles, Artistic Director, and Ms. E. Giles, Corporate Relations, were in attendance to answer any questions the Committee might have in this regard. It was noted that this is an appeal to the Committee's previous decision not to give Theatre & Company a grant in 1994. It was also noted that Theatre & Company was given a grant in 1993 of $3200.00. Councillor M. Wagner put forward a motion to approve a grant in the amount as requested. Mayor D. Cardillo put forward an amendment to Councillor M. Wagner's motion to increase the grant to $2000.00 which was voted on and lost. On motion by Councillor M. Wagner it was resolved: "That we approve the request of K-W Performing Arts Association, operating as Theatre & Company for a cash grant in the amount of $1,000.00 and an in-kind printing grant of $1,700.00." 15. PEOPLE HELPING OTHERS Mr. G. Gough, President, People Helping Others, was now in attendance and advised that he had nothing to add to the information contained in the grant application. The Committee advised that they felt that there was an overlap in the services being provided by this organization. It was suggested that People Helping Others might work with some other organizations to provide this service. Councillor C. Zehr suggested that they get into discussions with the Social Resources Council and people at the Region so that the duplications can be eliminated. Mr. R. Arnot was requested to provide Mr. Gough with contact people at these organizations. It was also suggested to Mr. Gough that he meet with Councillor M. Yantzi and Mr. R. Arnot. 16. DELEGATION - BOXING ASSOCIATION Mr. K. Vanderpool was in attendance on behalf of the Waterloo Regional Boxing Academy advising that the academy would like this grant in order to be able to establish a permanent site for boxing in the community. He stated that the academy attempts to keep kids off the street and also provides an avenue for kids who can go beyond that. They have a tentative site on Manitou Drive but they COMMUNITY SERVICES COMMITTEE MINUTES APRIL 18, 1994 - 33 - CITY OF KITCHENER can not commit to it until they get some financial resources. He advised that they have received a $1000.00 grant for 1994 from the City of Waterloo. The question was raised as to bingos as a source of funding, however, Mr. Vanderpool stated that they have lost their bingo privileges. Discussion then took place on the possibility of a Lennox Lewis Boxing Gym, possibly attached to the Gym/Judo facility. Discussion also took place on the Academy's need for a permanent location so that they may have their equipment permanently set-up. The Committee was advised that the grant being requested is $6,270.00 with $5,000.00 of the grant to be a capital grant and the remainder as an operating grant. On motion by Mayor D. Cardillo it was resolved: "That we approve a cash grant in the amount of $2,000.00 for the Waterloo Regional Boxing Academy; and further, That Parks & Recreation staff investigate the possibility of incorporation boxing into a City owned facility." 17. INFORMATION ITEMS The committee acknowledged receipt of the following for information purposes: A) STATUS OF KITCHENER ARMOURY B) LETTER FROM DOWNTOWN BUSINESS ASSOCIATION C) UPDATE ON RELOCATION OF ROCKWAY LAWN BOWLING GREEN D) K-W ARTS AWARDS E) ESTABLISHMENT OF DAY CAMP REPLACING CAMP KIPEROP F) GREEN STREETS CANADA GRANT G) OUTDOOR RINKYEAR END REPORT H) FARMERS' MARKET OPERATION I) K.M.A. - EVENT FINANCIAL REPORTS J) K.M.A. - MONTHLY SUMMARY MARCH 1994 K) K.M.A. - HOCKEY BREAKDOWN MARCH 1994 L) K.M.A. - HOCKEY BREAKDOWN PLAYOFF 1993-94 SEASON M) KITCHENER RANGERS HOCKEY SETTLEMENT SUMMARY- 1993-94 SEASON N) THANK-YOU LETTER- KITCHENER RINGETTE ASSOCIATION INC. Mr. B. Stanley, Director, Business Facilities, then addressed the Committee advising that this would be the last time he appeared before the Committee. He thanked the members for their support over the years. 18. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday May 2, 1994, at 1:00 p.m. in the Council Chambers. 19. ADJOURNMENT On motion the meeting adjourned at 4:00 p.m. APRIL 18, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 34 - CITY OF KITCHENER Dianne H. Gilchrist Committee Secretary