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HomeMy WebLinkAboutCommunity Svcs - 1994-06-20CSC\1994-06-20 JUNE 20, 1994 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 2:10 p.m., with all members present. Others Present: Ms. C. Oliver, Messrs. G. Nixon, M. Price, T. McKay, K. Baulk, R. Wyatt, T. Clancy, R. Arnot, J. Gazzola, J. Cooper, R. Weber, C. Ramothibe, V. Hailulu, Ms. J. Koppeser and Ms. D. Gilchrist. 1. DELEGATION - A FESTIVAL OF NEIGHBOURHOODS Mr. J. MacDonald was in attendance to represent the request of A Festival of Neighbourhoods for capital, operating and in-kind services grants totalling $17,500.00. The Committee was in receipt of an information package prepared by Mr. R. Arnot, dated June 17, 1994, and a proposal package prepared by the organization committee for A Festival of Neighbourhoods, dated June 20, 1994, outlining the purpose of the proposed events. Discussion took place over the proposed budget with direction given to staff to minimize costs as much as possible, in terms of the in-kind services. The Committee then focused its attention on the request for a $10,000.00 capital grant to finance a "Neighbourhood Improvement" to be determined at the September 17th event. Mr. MacDonald stated that there is a need to see broad municipal objectives achieved at the lower level and that the community needs to decide what is important to them as people and neighbourhoods. Mr. T. McKay advised that he had thought, initially, that this requested capital funding could be accommodated within existing departmental budgets. His concern was that the concept of neighbourhoods has shrunk down to one street. He was of the opinion that the idea is still worth looking at; however, the criteria for neighbourhoods must first be examined. Further, a decision will have to be made whether this cost can be accommodated within the existing budget or if it will have to be budgeted for on an annual basis. Mr. MacDonald advised that the proposals put forward would have to be for the good of the whole. The Committee members expressed their opinions on this matter which ranged from deferral of the request to its approval. The Committee agreed to vote on each portion of the request separately. On motion by Councillor J. Ziegler it was resolved: "That we approve the request of A Festival of Neighbourhoods for a combination in-kind services and cash grant, to a maximum of $7,500.00 for their event to take place on September 17, 1994." Councillor J. Ziegler then put forward a motion to require the Festival to work with staff to develop satisfactory criteria for the $10,000.00 capital grant, with the details to come back to Council in July. This motion was voted on and lost. On motion by Councillor M. Yantzi it was resolved: "That subject to staff and the Festival establishing criteria by which to select the successful "neighbourhood improvement" and a determination being made as to whether the "neighbourhood improvement" can be funded from either the Parks & Recreation Department's or Public Works Department's approved capital budget; we approve, in principle, the request of A Festival of Neighbourhoods for a capital grant, to a maximum of $10,000.00." ROCKWAY LAWN BOWLING CLUB RELOCATION The Committee was in receipt of a report from Messrs. R. Wyatt and K. Baulk, dated June 15, 1994, COMMUNITY SERVICES COMMITTEE MINUTES J U N E 20, 1994 - 52 - CITY OF KITCHENER recommending that the Rockway Lawn Bowling Club be relocated to Breithaupt Park. Mr. K. Baulk reviewed the report for the Committee's benefit advising of those matters taken into consideration by staff in preparing the report in the time allowed by Council. Mr. G. Nixon then made a video presentation of the Elmira Lawn Bowling Club which is located in close proximity to its residential neighbours and a second video showing the Iow level lighting existing at the Rockway Lawn Bowling Club. Councillor G. Lorentz acknowledged those in attendance and those wishing to speak to the Committee on this matter. He requested that all delegations bring forward new information only; as this matter has come before the Committee twice before. Several members of the Rockway Lawn Bowling Club were in attendance with Mr. I. Watt, President, Mr. H. Griffin and Ms. M. Hill to speak on behalf of the Club, who advised that they are still in support of the relocation to Breithaupt Park and reminding the Committee that they did not request the move, but it was Council who requested that they relocate in order for expansion to take place at the Rockway Golf Club. Ms. Hill commended all those volunteers for their time and effort in preparing the relocation study. Mr. P. Lee of the Elmira Lawn Bowling Club was in attendance to advise the Committee that one side of their green borders residential properties and that they have never had problems with vandalism or complaints from the neighbours over lighting of the greens. Mr. N. McKay of the Breithaupt Seniors and Mr. R. Rivers, representing the 3 Senior Citizens' Centres spoke in support of the relocation of the Lawn Bowling Club to Breithaupt Park. Mr. J. MacDonald of the Victoria Park Neighbourhood Association was in attendance to advise of the neighbourhood's concerns over the possibility of locating the Lawn Bowling Club in Victoria Park. A few of the Committee members requested a site plan of Victoria Park, showing the proposed location of the lawn bowling greens, as they did not believe that the greens would take up as much space as the staff report indicates. Mr. F. Bishop, of Joseph Street, addressed the Committee and has submitted a petition in opposition of locating the Lawn Bowling Club at Victoria Park. Ms. K. Reid and Ms. E. Strom, residents of Fairfield Avenue, both addressed the Committee in opposition to the relocation of the Lawn Bowling Club to Breithaupt Park. A petition was also submitted to this effect. The main concerns, as stated, were loss of parkland, parking and lighting. Ms. T. Beaulne, Chairperson of the Neighbourhood Association around Breithaupt Park, stated that the Association was not opposed to the relocation of the Lawn Bowling Club to Breithaupt Park, but only the location within the park chosen for the greens. She also stated that if a clubhouse or addition is to be built at the Centre, then the neighbourhood association would like to be part of it, as they have never been able to use space for neighbourhood programs in the existing Centre. Mr. S. Gerhardt addressed the Committee stating that Council's direction to staff was to prepare a comprehensive report, which has not been done. He felt that the mandate given to staff has not been followed. Councillor J. Smola put forward a motion that no action be taken to develop the Lawn Bowling Club at Breithaupt Park or Victoria Park at this time. 2. ROCKWAY LAWN BOWLING CLUB RELOCATION - cont'd A lengthy discussion then took place on the motion with an emphasis on the fact that it was the City's request that the Lawn Bowling Club be moved in order to allow for the expansion of the Rockway Golf Club. Mr. T. McKay advised that the facilities at the Lawn Bowling Club and the Golf COMMUNITY SERVICES COMMITTEE MINUTES J U N E 20, 1994 - 53 - CITY OF KITCHENER Course are in need of improvement and that the relocation of the Lawn Bowling Club and expansion of the Golf Course would allow for additional revenue to pay for the expansion and maintenance without having to pay for same out of municipal taxes. Councillor J. Smola advised that originally, when the decision was made to relocate the lawn bowlers to expand the Golf Club, it was anticipated that the two lawn bowling clubs would amalgamate; however that has not been the result. The motion put forward by Councillor Smola was changed to require the Lawn Bowling Club to remain in its present location at this time. A recorded vote was requested. On motion by Councillor J. Smola it was resolved: "That the Rockway Lawn Bowling Club remain in its present location at this time." IN FAVOUR: Councillors J. Ziegler, C. Weylie, M. Yantzi, J. Smola, C. Zehr, G. Lorentz, B. Stortz. OPPOSED: Councillors T. Galloway, G. Leadston, M. Wagner and Mayor D. Cardillo. 3. DELEGATION - K-W SERTOMA SPEED SKATING CLUB Mr. K. Borst of the K-W Sertoma Speed Skating Club was in attendance to represent their request for an in-kind grant in the amount of $5,000.00 to purchase City dump truck #293. The Committee was in receipt of the grant application and a letter from the club in this regard. A discussion took place in this regard and Mr. T. Clancy advised that this is by far the least expensive alternative for the City. On motion by Mayor D. Cardillo it was resolved: "That we approve an in-kind grant to the K-W Sertoma Speed Skating Club, in the amount of $2,500.00 toward the purchase of the City's dump truck #293; and further, That the K-W Sertoma Speed Skating Club make arrangements with the City Treasurer for the payment of the balance of the cost of dump truck #293 over a one year period." 4. MARCH FOR JESUS - GRANT REQUEST The Committee was in receipt of an application for the March for Jesus requesting an in-kind services grant to cover the cost of road barricades and traffic management for their march on June 25, 1994. The Committee was also in receipt of a report from Mr. R. Arnot, dated June 14, 1994, recommending that the application not be approved and advising that the cost would be approximately $1,000.00. On motion by Mayor D. Cardillo it was resolved: "That no action be taken on the request of the March for Jesus - Kitchener- Waterloo for an in-kind services grant in the amount of approximately $1,000.00 in connection with their march to take place on June 25, 1994." 5. HIGHLAND STIRLING COMMUNITY GROUP The Committee was in receipt of a letter from the Highland Stirling Community Group request permission for a license to operate a refreshment stand and run a raffle at their family event to take place on Sunday September 4, 1994. The Committee was also in receipt of a report from Mrs. J. COMMUNITY SERVICES COMMITTEE MINUTES J U N E 20, 1994 - 54 - CITY OF KITCHENER Koppeser, Manager of Licensing, recommending the refreshment stand license and advising that the raffle lottery license cannot be supported. On motion by Mayor D. Cardillo it was resolved: "That, subject to the Highland Stirling Community Group obtaining the necessary license, including Fire and Health approvals, permission be granted to allow the operation of a refreshment stand during their family event to be held on September 4, 1994; and further, That a nominal fee of $1.00 be charged for the Refreshment Stand License; and further, That no action be taken on the request of the Highland Stirling Community Group regarding the issuance of a license for a raffle lottery." 6. SCOUTS CANADA/NORTH WATERLOO DISTRICT The Committee was in receipt of an application from Scouts Canada/North Waterloo District requesting an in-kind facility grant for use of the Victoria Park Pavilion on August 27, 1994. The Committee was also in receipt of a report from Mr. R. Arnot, dated June 14, 1994, in this regard. On motion by Mayor D. Cardillo it was resolved: "That, on a one time basis, we approve the request of Scouts Canada/North Waterloo District for an in-kind services grant, in the amount of $279.48, for use of the Victoria Park Pavilion on August 27, 1994." 7. K-W HYDRO SURPLUS SITES The Committee was in receipt of a report from Mr. R. Arnot, dated June 15, 1994, recommending the purchase of 3 substations from Kitchener-Wilmot Hydro which are surplus to their needs. On motion by Mayor D. Cardillo it was resolved: "That we purchase, from the Kitchener-Wilmot Hydro, the following three surplus substations, with the monies for the purchases to come from the Park Trust Fund: Substation No. 3 (406 Courtland Avenue East), Substation No. 6 (29 Eden Avenue) and Substation No. 23 (738 Charles Street East)." 8. CENTRAL FREDERICK NEIGHBOURHOOD ASSOCIATION The Committee was in receipt of a request from the Central Frederick Neighbourhood Association to hold a neighbourhood festival in Weber Park on August 14, 1994. The festival would, among other things, involve the sale of food and alcohol. The Committee was also in receipt of a report from Mrs. J. Koppeser, dated June 20, 1994, and from Mr. R. Weber, dated June 17, 1994, in this regard. 8. CENTRAL FREDERICK NEIGHBOURHOOD ASSOCIATION - cont'd On motion by Councillor B. Stortz it was resolved: JUNE 20, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 55 - CITY OF KITCHENER "That the Central Frederick Neighbourhood Association be permitted to use Weber Park on August 14, 1994 for a neighbourhood picnic; and further, That, subject to the Central Frederick Neighbourhood Association obtaining the necessary license, including Fire and Health approvals, they be permitted to operate a refreshment stand during their neighbourhood picnic in Weber Park on August 14, 1994, with a nominal fee of $1.00 being charged for this refreshment stand license; and further, That the Central Frederick Neighbourhood Association be permitted to proceed with an application to the Liquor License Board of Ontario for the purpose of selling alcohol at their neighbourhood picnic in Weber Park on August 14, 1994, subject to them complying with the Municipal Alcohol Management Policy." INFORMATION ITEMS The Committee acknowledged receipt the following for information purposes: A) K.M.A. - EVENT ATTENDANCE FIGURES B) K.M.A. - EVENT FINANCIAL REPORTS C) K.M.A. - MONTHLY SUMMARY - MAY 1994 D) THANK-YOU LETTERS -ACCESS 1994 - CENTRAL WESTERN C.U.P.E. DISTRICT COUNCIL E) GENERAL PROVISION ACCOUNT ANALYSIS 10. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday July 4, 1994, in the Council Chambers, commencing at 1:00 p.m. 11. ADJOURNMENT On motion the meeting adjourned at 5:40 p.m. Dianne H. Gilchrist Committee Secretary