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HomeMy WebLinkAboutCommunity Svcs - 1994-10-03CSC\1994-10-03 OCTOBER 3, 1994 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 1:40 p.m., with all members present except Councillor C. Weylie. Others Present: Messrs. T. McKay, T. Clancy, G. Kett, R. Arnot, J. Nelson, D. Daly, Ms. D. Arnold and Ms. D. Gilchrist 1. ADOPTION OF PARKS & TRAILS BY COMMUNITY GROUPS The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Athletics, Arenas and Design/Development, dated September 28, 1994 along with draft copies of letters of agreement between the City and the proposed community groups. Mr. T. Clancy advised that the agreements attached to the report are examples of the types of agreements to be used in the future and requested that the recommendation in the report be amended to add that staff be allowed to approve agreements for future groups without bringing them to this Committee. On motion by Councillor M. Wagner it was resolved: "That, subject to the acceptance by the Legal Department and subject to the groups entering into an agreement with the City of Kitchener, we endorse the adoption of Dom Cardillo Trail by the Kitchener Rotary Club and of Westwood Park by Scouts Canada; and further That the Parks and Recreation Department encourage other community groups and organizations to undertake similar initiatives, with staff to approve the corresponding agreements." ARTISTS IN RESIDENCE PROGRAMMES - REVISION The Committee was in receipt of a report from Mr. M. Price, Manager, Community Programmes, dated September 27 1994, advising that after consultation with the Legal Department, the recommendation is that the term "Lease" be changed to "Licensing Agreement". On motion by Councillor G. Leadstone it was resolved: "That the lease proposed for the Artists in Residence programme be changed to a Licensing Agreement." PLAYGROUND SAFETY AUDIT - CANADIAN STANDARDS ASSOCIATION The Committee was in receipt of report from Mr. J. Nelson, Supervisor, Technical Services, dated September 27 1994, recommending the upgrading of city playground facilities to C.S.A. Standards. Mr. T. Clancy introduced the report and a brief discussion took place in this regard. Mr. Clancy also requested that the recommendation be amended so that approximately $24,000.00 be transferred to the capital budget in order to allow the purchase of equipment so that two crews could go out and make the necessary changes. COMMUNITY SERVICES COMMITTEE MINUTES OCTOBER 3, 1994 - 72 - CITY OF KITCHENER 3.PLAYGROUND SAFETY AUDIT - CANADIAN STANDARDS ASSOCIATION - cont'd On motion by Councillor M Yantzi it was resolved: "That we approve the report of Mr. J. Nelson, Supervisor, Technical Services, dated September 27, 1994, regarding Canadian Standards Guidelines on Childrens Playscapes; and That we commit the capital allotment for playground for two and half years to upgrade the playgrounds in the City to C.S.A. standards; and That we require all future playgrounds installed in City parks or property to meet current C.S.A. standards; and That staff draw up a plan for re-development of the Victoria Park Playground, including cost estimates, to be presented to Council for approval at a future date; and further That we approve a transfer of $24,000 to Capital to purchase additional equipment to allow two crews to make the upgrades and changes required." 4. INFORMATION ITEMS he Committee acknowledged receipt of the following for information purposes: A) KPR - CAPITAL PROJECTS UPDATE - SEPTEMBER 1994 B) THANK-YOU LETTER RE: RENOVATIONS AT ARENAS C) KMA - HOCKEY BREAKDOWN - PRE-SEASON GAMES Councillor Galloway questioned carpet replacement as he was of the understanding that the General Provision Capital Accounts were not to be used for furnishings or carpeting. Councillor G. Leadston advised of his concern with flooring in the arenas as he felt that it was hazardous, especially for young children. 5. PLAYGROUND SAFETY AUDIT - CANADIAN STANDARDS ASSOCIATION Messrs. D. Daly and J. Nelson were now in attendance and gave a brief background report on the playground equipment which was discussed previously in the meeting. 5. DELEGATIONS - CHANGES TO MUNICIPAL CODE CHAPTER 210 Mr. G. Shepherd was in attendance on behalf of himself and his mother, Mrs. M. Shepherd to speak in opposition to the staff report prepared by Mr. G. Kett, Manager, Cemeteries and Golf Courses Division, dated August 31, 1994, which recommends changes to Articles 210.9.7 and 210.9.10 of that Chapter. Mr. Shepherd provided the Committee members with written comments and exhibits in this regard. Mr. Shepherd advised that his presentation would take approximately 15 minutes and the Committee generally agreed to allow this exception to the Council Procedural By-Law. Mrs. M. Zadorski and Mrs. Costa were also in attendance in support of the changes being proposed by staff. The Committee was also in receipt of letters from Mrs. M. Zadorski, Mr. & Mrs. Costa, Mr. & Mrs. P. Bey, Mr. E. Scofano, Ms. M. Drandzyk and Mr. & Mrs. T. Polzin in support of the staff recommendation. 5. DELEGATIONS - CHANGES TO MUNICIPAL CODE CHAPTER 210 - cont'd COMMUNITY SERVICES COMMITTEE MINUTES OCTOBER 3, 1994 - 73 - CITY OF KITCHENER Councillor M. Yantzi put forward a motion that the staff recommendation be approved save and accept that it not apply to Spruce Grove given its unique design. Several Councillors spoke in opposition to Councillor Yantzi's motion as they felt that the staff recommendation should apply to all of the cemeteries. The motion put forward by Councillor M. Yantzi was voted on and lost. On motion by Councillor M Wagner it was resolved: "That we approve the change to Articles 210.9.7 (Flowerbeds) and 210.9.10 (Artificial Arrangements) of the Municipal Code, as outlined in the report prepared by Mr. G. Kett, Manager, Cemeteries and Golf Courses, dated August 31, 1994." 6. GRANT APPLICATIONS - ALCOHOLICS ANONYMOUS The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated September 29 1994, recommending that the grant request of Alcoholics Anonymous, Turning Point Step Group, not be approved. The Committee was in receipt of a copy of the grant application requesting that the rental fee at the Mill Courtland Community Centre be reduced from $24.20 for two hours to $10.00 for two hours and that they would like to rent the facility once a week for a year. The Committee discussed the possibility of staff assisting this group in finding alternative facilities within the neighbourhood such as a church or school. On motion by Councillor B. Stortz it was resolved: "That no action be taken on the request of Alcoholics Anonymous, Turning Point Step Group, for an in-kind facility grant in the amount of $2,950 for use of the Mill Courtland Community Centre; and further That staff assist Alcoholics Anonymous to find accommodation elsewhere." 6. NEW BUSINESS Councillor M. Yantzi requested that this Committee approve a recommendation to have the Victoria Park 100th Birthday Committee become a Committee of Council so that the City Clerk may advertise for four members of the community to be appointed by Council to this Committee, effective December 1 1994. On motion by Councillor M. Yantzi it was resolved: "That the Victoria Park 100th Birthday Committee become a Committee of Council; and further That the City Clerk be directed to advertise for four members of the community at large to be appointed to this committee, effective December 1, 1994." 7. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday October OCTOBER 3, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 74 - CITY OF KITCHENER 17, 1994, in the Council Chambers, commencing at 1:00 p.m.. ADJOURNMENT On motion the meeting adjourned at 3:15 p.m.. Dianne H. Gilchrist Committee Secretary