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HomeMy WebLinkAboutCommunity Svcs - 1994-09-19CSC\1994-09-19 SEPTEMBER 19, 1994 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 2:00 p.m., with all members present. Others Present: Messrs. T. Clancy, R. Arnot, T. McKay, L. Proulx, R. Wyatt, K. Baulk, T. O'Brien, L. Ryan, G. Kett, M. Price, W. Sleeth, Ms. C. Oliver and Ms. D. Gilchrist 1. DELEGATIONS - TAKE BACK THE NIGHT COMMITTEE The Committee was in receipt of a Grant Application from the Take Back the Night Committee requesting in-kind services totalling $538.30 for their event to take place on the evening of Thursday, September 22, 1994. The Committee was also in receipt of a report from Mr. R. Arnot, Assistant General Manager, recommending that the grant be approved. Ms. B. Wilson was in attendance to represent the grant request. A brief discussion took place on the fact that there was some damage done to the Civic Square during last year's event and Ms. Wilson was requested to take some precautions this year to assure that this kind of damage would not be done again. On motion by Councillor J. Ziegler it was resolved: "That we approve the request of the Take Back the Night Committee for an in-kind services grant in the amount of $538.00 to cover the cost of road closure, market rental and 50% of bus rental for their event to take place on September 22, 1994." 2. DELEGATIONS - NEVADA TICKET SALES Mr. P. Collins was in attendance on behalf of the Kitchener Junior "B" Dutchmen Hockey Club to request permission to sell Nevada tickets at the Kitchener Memorial Auditorium Complex. The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmers' Market, dated September 13, 1994, in which he recommended that, subject to obtaining the necessary licence, the Hockey Club be permitted to sell the Nevada tickets. On motion by Mayor D.V. Cardillo it was resolved: "That subject to obtaining the necessary licence, the Kitchener Junior "B" Dutchmen Hockey Club be permitted to sell Nevada tickets at the Kitchener Memorial Auditorium Complex during their regular and playoff hockey games only and only within the enclosed confines of the arenas they control during these events; and That the Kitchener Junior "B" Dutchmen Hockey Club be permitted, in conjunction with staff, to negotiate with other groups to use the Kinsmen and Kiwanas rinks to sell tickets during these group events; and further, That this arrangement be viewed as a pilot project subject to review in six months, with a status report being presented to the Community Services Committee." 3 DELEGATIONS - SUDDABY SCHOOL PLAYGROUND Ms. P. Nickels was in attendance on behalf of the Teacher and Parent Committee at Suddaby School to request that the City of Kitchener make a contribution towards the cost of a new children's playground at Suddaby School. She advised that there is a great community effort being put forward to raise funds to pay for the new playground and that the Board of Education would be contributing works to a total of approximately $2,000.00, consisting of the removal of the existing playground equipment COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 19, 1994 - 67 - CITY OF KITCHENER 3. DELEGATIONS - SUDDABY SCHOOL PLAYGROUND CONT'D and a new base for the new playground facility. The Committee was also in receipt of a report from Mr. R. Wyatt, Manager of Athletics, Arenas and Design/Development and Mr. T. O'Brien, Landscape Architect, dated September 6, 1994, recommending approval of this funding. On motion by Councillor B. Stortz it was resolved: "That the City of Kitchener support a community effort to create a new children's playground at Suddaby School through a contribution of $2,000.00 in 1995." 4. GRANT APPLICATION - K-W BUSINESS WOMEN IN NETWORKING It was noted that Ms. S. Martin and Ms. D. Matyas had registered as delegates for this meeting but were not in attendance. The Committee was in receipt of a Grant Application from this Organization requesting a cash grant in the amount of $3,000.00 to sponsor the keynote speaker for their 4th Annual Business Success for Women Conference to take place on November 13, 1994. The Committee was also in receipt of a report from Mr. R. Arnot, Assistant General Manager, Parks and Recreation, dated September 14, 1994 advising that the request does not meet the City's grant policy guidelines and recommending that the grant not be approved. On motion by Mayor D.V. Cardillo it was resolved: "That no action be taken on the request of the K-W Business Women in Networking for a cash grant in the amount of $3,000.00 to sponsor the 4th Annual Business Success for Women conference on November 13, 1994. 5. NEW PARK DEVELOPMENT The Committee was in receipt of a report from Messrs. R. Wyatt, Manager of Athletics, Arenas and Design/Development and Mr. T. O'Brien, Landscape Architect recommending that the City adopt certain names for new parks in new residential areas and also that ball diamond #3 at the Bridgeport Sportsfield Park be named the Ben Pastway Diamond in memory of Mr. Pastway. It was noted that Mr. Pastway's daughters were in attendance. Councillor G. Leadston, on behalf of himself and of Council, offered condolences to Mr. Pastway's family. On motion by Mayor D.V. Cardillo, It was resolved: "That the community park located at Greengable Way near Westforest Trail and Victoria Street South be named Greengable Park; and That the district sportsfield park located at Victoria Street South and Eastforest Trail be named Eastforest Park; and That the community sportsfield park located at Rittenhouse Road and Erinbrook Drive be named Rittenhouse Park; and further, That ball diamond #3 at the Bridgeport Sportsfield Park be named Ben Pastway Diamond." 6. CLOCK TOWER REPORT The Committee was in receipt of a report from Messrs. L. Proulx and T. Clancy reporting on the possibility of reconstructing the City Hall Clock Tower in Victoria Park. The report contained extensive information on what would need to be done and the costs of doing it and recommending that a Steering Committee be established with the responsibility to erect the Clock Tower. SEPTEMBER 19, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 68 - CITY OF KITCHENER CLOCK TOWER REPORT CONT'D An extensive discussion took place over the cost of the project and of Council's resolution dated March 28, 1994 which states, in part, that the project will be completed without City funds. Certain members of staff and of Council felt that reestablishing the Clock Tower within the Downtown would have considerable momentum in fundraising and that some of the costs could also be covered through volunteer labour. Mr. Clancy felt that enough interest in the Clock Tower could be raised in the community that staff would only need seed money to get the project started. On motion by Councillor C. Zehr it was resolved: "That a Clock Tower Steering Committee be established with the responsibility to erect the City Hall Clock Tower in Victoria Park; and That the committee be comprised of three Members of Council, three or four community representatives and three or four staff members; and further, That Mayor D.V. Cardillo and Councillors Zehr and Yantzi be appointed as Council's representatives on the Clock Tower Steering Committee. ARTISTS IN RESIDENCE PROGRAM The Committee was in receipt of a report from Mr. M. Price, Manager Community Programs dated September 6, 1994 along with a draft request for proposal. The report recommends the lease of the space at City Hall, used in the winter for skate changing, to an artist or group of artists during the months of April to September. On motion by Councillor B. Stortz, It was resolved: "That the space in City Hall, utilized for skate changing during the winter months, be made available for lease space to a local artist or group of artists during the period April to September; and further, That the successful lessor be available for demonstrations, works in progress, provide art for sale and hopefully conduct workshops or lessons." VICTORIA LAKE SEDIMENT REMOVAL The Committee was in receipt of a report from Messrs. W. Sleeth, Landscape Architect and R. Wyatt, Manager Athletics, Arenas and Design/Development, dated September 14, 1994, recommending that funds be moved forward into 1994 from the Public Works Capital Forecast for 1995 in order to accommodate the Victoria Lake sediment removal in October 1994. When questioned by the Committee, Mr. Clancy advised that it is expected that the sediment removal could take place within two months and that the work could be finished by the end of December, before the skating season begins. On motion by Councillor M. Yantzi, it was resolved: "That the funding for the Victoria Lake sediment removal in the Public Works Capital Forecast for 1995 ($350,000.00) be moved forward to 1994 to allow the award of the tender for this project in October 1994. CITY OF KITCHENER GRANT POLICY The Committee was in receipt of a report and a new grant policy prepared by Mr. R. Arnot, Assistant General Manager, dated September 12, 1994. It was noted that the grant policy now includes a grant travel policy. COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 19, 1994 - 69 - CITY OF KITCHENER 9. CITY OF KITCHENER GRANT POLICY CONT'D The Committee reviewed the policy presented. Under the heading "Grant Restrictions", Item #2, it was agreed that the wording be changed so that the sentence reads as follows: "Organizations that do not provide services under the scope of municipal services will not normally be considered." The Committee then reviewed two new clauses, Nos. 12 and 13, under the heading "Grant Restrictions" and felt that although they did not want to leave the door wide open, the new clauses were too restrictive. General discussion took place on this matter and it was suggested that Item #12 be reworded in part as follows: "Grants will not generally be considered..." and that Clause #13 be partly reworded as follows: "...health care related or social services programs are not generally eligible.". It was also suggested that the following be added to both clauses: "Where the activity, in Council's opinion, contributes to the economic and/or social well being of the community.". Mr. Arnot agreed to discuss the matter with Mr. McKay and bring forward new wording for these two clauses. On motion by Councillor C. Zehr, It was resolved: "That the revised grant policy, including the addition of the travel grant policy, as amended by the Community Services Committee on September 13, 1994, be approved." 10. SIGNAGE IN MONARCH WOODS Councillor C. Weylie gave a verbal report in this regard advising that the initial concerns have been dealt with, however, she requested that staff bring forward a report concerning the use or non-use of the trails within Monarch Woods and the extent of damage being done to the parkland through bicycle use and/or pedestrian use. 11. NEW BUSINESS Councillor T. Galloway spoke of the neighbourhood meetings which have taken place concerning the lighting of the Lions Arena Sportsfield. He advised that the neighbours are generally in agreement although there are some concerns in the neighbourhood over the lighting of the park. He advised that he has indicated to residents that if in fact there is a problem with the lighting, that the City will make every effort to address their concerns. 12. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: A) National Child Day B) Lions Arena Sports Fields C) Kitchener Farmers' Market/Cemeteries: Business Plan D) Community Trail: New Trail Construction E) Community Programs Section: Quarterly Report (April-June) F) ISC - Worlds Fastball Tournament G) University of Waterloo's Green Spirit Day H) Kitchener Memorial Auditorium - Event Attendance Figures: July-August 1994 I) General Provisional Grant Analysis J) Thank-You Letter: Ontario Lawn Bowl August 1994; Monthly Summary: 13. NEXT MEETING The next meeting of the Community Services Committee is scheduled for Monday October 3, 1994, at 1:00 p.m. in the Council Chambers. 14. ADJOURNMENT SEPTEMBER 19, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 70 - CITY OF KITCHENER On motion the meeting adjourned at 3:15 p.m. Dianne H. Gilchrist Committee Secretary