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HomeMy WebLinkAboutCommunity Svcs - 1994-08-15CSC\1994-08-15 AUGUST 15, 1994 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, commencing at 1:35 p.m., with all members present except Councillors G. Lorentz and G. Leadston. Others Present: Messrs. D. Snow, J. McBride, P. Beaudry, J. Shivas, K. Baulk, T. Clancy, R. Pritchard, L. Proulx, R. Wyatt, T. McCabe, Ms. C. Oliver and Ms. D. Gilchrist. 1. APPOINTMENT OF ACTING CHAIRMAN Mayor D. Cardillo conducted the meeting during the appointment of an Acting Chairman. On motion by Councillor C. Weylie it was resolved: "That Councillor T. Galloway be appointed as Acting Chairman of the Community Services Committee for the meeting of August 15, 1994." 2. PARKING - KITCHENER FARMERS' MARKET The Committee was in receipt of a report prepared by the Traffic & Parking Division of the Department of Public Works, DOPWR-94-49, dated August 3, 1994 and a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmers' Market, dated August 8, 1994, recommending a first hour free parking promotion for the Kitchener Farmers Market. On motion by Councillor B. Stortz it was resolved: "That we approve a first hour free parking coupon program for the Kitchener Farmers' Market." 3. KIWANIS PARK The Committee was in receipt of a report prepared by Mr. P. Beaudry, Manager of Aquatics, dated August 4, 1994, outlining the costs of the City of Kitchener operating Kiwanis Park. The Committee was also in receipt of a memorandum from Mr. R. W. Pritchard, Commissioner of General Service and City Clerk, dated August 10, 1994, advising that the Management Committee, at it's meeting of August 9, 1994, consider the report prepared by Mr. Beaudry and recommends that no further action be taken in view of the high operating costs and extremely high and unknown capital costs involved with the upgrading and continued operation of the park. Ms. T. Beaulne, appeared as a delegation in this regard. She advised that she had reviewed the report of Mr. Beaudry and was in agreement with no action being taken at this time provided that the Committee, currently in existence, reviewing the operation of Kiwanis Park, continue and that a long term master plan be prepared for the park. Ms. Beaulne continued with her presentation advising the Committee of the importance of the park to the residents of the City of Kitchener. Mr. Fairless of the Grand River Conservation Authority was in attendance advising that the existing Committee will continue to review the future of the park and that it is anticipated that they will be able to make a presentation to the Board of The Grand River Conservation Authority by the end of this year. Further discussion took place on this matter. On motion by Councillor B. Stortz it was resolved: "That a Report Investigating the Annual Costs Related to the City of Kitchener Operating Kiwanis Park", prepared by Mr. P. Beaudry, Manager of Aquatics, dated August 4, 1994, be received for information; and further 3. KIWANIS PARK (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES J U LY 4, 1994 - 62 - CITY OF KITCHENER That we await the outcome of the review of Kiwanis Park by the Grand River Conservation Authority." 4. DELEGATIONS - DOON PIONEER PARK COMMUNITY ASSOCIATION - GRANT APPLICATION Ms. K. McClaren and Mr. D. Class of the Doon Pioneer Park Community Association were in attendance to represent the request of the Association for an in-kind services grant in the amount of $500.00 in connection with their 25th Anniversary and Year Of The Family Celebration to take place on Saturday, September 24, 1994. The Committee was in receipt of a recommendation from Mr. R. Arnot, Assistant General Manager, Department of Parks and Recreation, dated August 9, 1994, and a copy of the grant application. On motion by Councillor J. Ziegler it was resolved: "That we approve the request of the Doon Pioneer Park Community Association for an in-kind services grant, in the amount of $500.00, in connection with their 25th Anniversary and Year Of The Family Celebration to take place on Saturday September 24, 1994." 5. WORLDS ARM WRESTLING CHAMPIONSHIPS - GRANT APPLICATION Ms. T. Kelly was in attendance to represent her request for a grant to assist with the cost of her attending the Worlds Arm Wrestling Championships in Sweden, from September 7 - 14, 1994. The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, Parks and Recreation, and a copy of the grant application. Ms. Kelly explained the position of Arm Wrestling in amateur sport. It was noted by Councillor Yantzi that the City's grant policy provides that grants not be given to private individuals but to non-profit organization. When questioned by the Committee, Ms. Kelley advised that there is a Provincial Arm Wrestling Association in Ontario. On motion by Mayor D. Cardillo it was resolved: "That we approve a grant in the amount of $100.00, payable to the Ontario Arm Wrestling Association, on behalf of Tamara Kelly, to assist with her travelling expenses to attend the World Arm Wrestling Championships in Sweden, from September 7 - 14, 1994." 6. KITCHENER HORTICULTURAL SOCIETY - GRANT APPLICATION Ms. G. Reed was in attendance on behalf of the Kitchener Horitcultural Society to request additional funding for the Society in the amount of approximately $25,000.00, to cover their short fall. It was noted that part of the reason why the Horticultural Society required this additional funding is because they were unexpectedly required to purchase a new mower this year. The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, Parks and Recreation and financial information provided by the Horticultural Society. It was noted in Mr. Arnot's report that this Committee had deferred consideration of a grant request by the Horitcultural Society, at it's meeting of May 16, 1994, pending the outcome of the Master Plan for Rockway Gardens. It was also noted that the future of the Master Plan for Rockway Gardens is contingent upon the extension of Doon Road through to King Street. 6. KITCHENER HORTICULTURAL SOCIETY - GRANT APPLICATION (CONT'D) Ms. Reed explained the problems encountered by the Horticultural Society in meeting it's budget. J U LY 4, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 63 - CITY OF KITCHENER = = General discussion took place on this matter and it was suggested that the Horticultural Society should be working more closely with the Parks and Recreation Department in terms of buying equipment at a better rate. It was also suggested that there may be a possibility that the mower could be paid for through the City's Equipment Reserve Fund. It was stressed that the Horticultural Society should be making future equipment purchases through the Parks and Recreation Department in order to get the equipment for a better price. On motion by Councillor B. Stortz it was resolved: "That we cover the cost of the purchase of a mower by the Kitchener Horticultural Society, in the amount of $13,439.50, with the method of payment being recommended by the Commissioner of Finance at the Council Meeting of August 22, 1994; and further That no action be taken to cover the Kitchener Horticultural Society's debt of $10,695.00 until completion of the Master Plan for Rockway Gardens." CANADIAN ASSOCIATION OF NEPHROLOGY, NURSES & TECHNOLOGISTS GRANT APPLICATION The Committee was in receipt of a grant application from the Canadian Association of Nephrology, Nurses & Technologists requesting a grant in the amount of $1,000.00 to cover costs of transportation during their symposium to be held from September 28 - October 1, 1994. The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, Parks and Recreation, dated August 10, 1994 recommending that the grant not be approved. Ms. J. Lowes had registered as a delegation for this date but was not in attendance. On motion by Mayor D. Cardillo it was resolved: "That no action be taken on the request of The Canadian Association of Nephrology, Nurses and Technicians, for a transportation grant in the amount of $1,000.00." WATERLOO WELLINGTON DUFFERIN BUILDING TRADES COUNCIL & CONESTOGA COLLEGE Mr. T. Oldham and Mr. N. Johnson were in attendance this date to advise the Committee of their proposal to train unemployed people in the building trades and requesting whether the City of Kitchener had any projects such as heritage sites or tourists sites, which could be worked on in this way. Copies of the proposal were distributed to the members of the Committee. On motion by Councillor M. Yantzi it was resolved: "That we accept, in principle, the offer of the Waterloo Wellington Dufferin Building Trades Council and Conestoga College to undertake a "Community Action Proposal" as presented to the Community Services Committee on August 15, 1994; and further That staff report to the Community Services Committee on the feasibility of this proposal." The Committee requested a report on the Clock Tower and Mr. L. Koo advised that a report should be available for the Community Services Committee meeting of September 19, 1994. = TWIN CITIES KIWANIS CLUB & KINSMEN CLUB - OKTOBERFEST Mr. F. Standeven of the Twin Cities Kiwanis Club was in attendance to represent the request of the COMMUNITY SERVICES COMMITTEE MINUTES J U LY 4, 1994 - 64 - CITY OF KITCHENER Kiwanis & Kinsmen Clubs concerning the operation of Karlsberghaus for the 1994 Oktoberfest. The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmers Market, dated August 8, 1994 and background information in this regard. On motion by Mayor D. Cardillo it was resolved: "That the Twin City Kiwanis Club and Kinsmen Club be allowed to operate the 1994 Karlsberghaus, complying with the City's Non-Smoking Policy, by having a no smoking section as large as the patrons demand; and further That for 1994, the Twin City Kiwanis Club and Kinsmen Club be permitted to sell alcoholic beverages at Karlsberghaus by stationing one S.I.P. trained personnel at each ticket booth and at each bar, and ensuring compliance to all other requirements of the City Alcohol Management Program; and further That this be subject to review prior to the 1995 Karlsberghaus operation." 10. REGION OF WATERLOO DRAFT TOBACCO BY-LAW As requested by Councillor J. Ziegler at the Council Meeting of July 11, 1994, this item has been added to the Agenda for discussion. The Committee was also in receipt of a report from Mr. J. H. Shivas, Director of Legal Services, dated August 15, 1994, as requested by Council. It was determined that there was not sufficient time left to discuss this matter at this meeting. On motion by Mayor D. Cardillo it was resolved: "That consideration of the Region's Draft Tobacco By-Law and the report prepared by Mr. J. H. Shivas, Director of Legal Services, dated August 15, 1994, be referred to the Committee of the Whole meeting of Monday, August 22, 1994." 11. THE NATIONAL PENSIONERS AND SENIOR CITIZENS FEDERATION - GRANT REQUEST At the request of Mayor D. Cardillo this item was added to the Agenda and the Committee was in receipt of a letter from Ms. C. Murney, Conference Co-ordinator, requesting a grant for the use of the upper Market on Wednesday, September 14, 1994 for a Pub Night in connection with the Federations 50th Annual Convention. It was noted by Mayor D. Cardillo that the cost of the rental was $765.00. Discussion took place as to whether it was appropriate to consider this request without a proper grant application. On motion by Councillor B. Stortz it was resolved: "That consideration of the grant request of The National Pensioners and Seniors Citizens Federation be referred to the Committee of the Whole meeting of August 22, 1994; and further That the Federation be requested to make application for this grant in the normal fashion." 12. TORONTO HELP ROWANDA FUND This item had been added to the Agenda at the request of Mayor D. Cardillo. The Committee was distributed with copies of a letter from Mayor June Rowlands of the City of Toronto dated August 9, J U LY 4, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 65 - CITY OF KITCHENER 1994 in this regard. On motion by Mayor D. Cardillo it was resolved: "That the letter received from Mayor June Rowlands of the City of Toronto, dated August 9, 1994, concerning the Toronto Help Rowanda Fund, be referred to the Committee of The Whole meeting of August 22, 1994." 13. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: A) WORLD HORSESHOE PITCHING BID B) AUDITORIUM SEATING REPLACEMENT C) FIRE CODE UPGRADES - FARMER'S MARKET D) MARKET PARKING PROMOTION E) KMA - EVENT ATTENDANCE FIGURES - JUNE, JULY - THE FUN FACTORY - FINANCIAL SUMMARY - MONTHLY SUMMARY - JUNE F) THANK-YOU LETTERS - ONTARIO HOCKEY LEAGUE - REGION OF WATERLOO G) GENERAL PROVISION GRANTANALYSlS 14. NEXT MEETING The next regular scheduled meeting of the Community Services Committee will take place on Monday September 19, 1994, at 1:00 p.m., in the Council Chambers. 15. ADJOURNMENT On motion the meeting adjourned at 3:25 p.m. Dianne H. Gilchrist Committee Secretary