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HomeMy WebLinkAboutCommunity Svcs - 1994-12-12CSC\1994-12-12 DECEMBER 12, 1994 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 1:05 p.m., with all members present. Others Present: Ms. C. Oliver, Messrs T. Clancy, T. McKay, R. Arnot, J. Gazzola, K. Baulk, M. Price, T. McCabe, G. Kett, J. Maslanka and Ms. D. Gilchrist. 1. PARKS AND RECREATION DEPARTMENT - 1995 FEES AND CHARGES The Committee was in receipt of a report from the Parks & Recreation Department outlining their recommendations for fee increases for all divisions and facilities for 1995. Mr. R. Arnot introduced this item. Several questions were raised concerning specific fees and charges and why they were recommended to be raised more than 2%. Councillor J. Ziegler requested a line by line comparison with 1994 rates; without which he felt he could not make a proper decision. When questioned by the Committee, Mr. Arnot advised that these fees are to go into effect on January 1, 1995. On motion by Councillor M. Wagner it was resolved: "That the 1995 fees and charges for the Parks & Recreation Department, as presented to the Community Services Committee on December 12, 1994, be approved." Parks and Recreation staff were directed to provide the members of Council with a line by line comparison of 1994 fees in the Friday packages, prior to the December 19th Council meeting. 2. ART EXHIBITION PROGRAM The Committee was in receipt of a report from Mr. M. Price, Manager of Community Programs, dated November 1994, in which he relays a recommendation and procedure from the Arts Acquisition Committee for the establishment of an Art Exhibition Program for the Caucus room. Mr. Price introduced this item advising that the thrust is to display works produced by artists of the Waterloo Region, which can be done at a marginal cost. Mr. Price further advised that the annual report of the Art Acquisition Committee will be presented to Council in the new year. On motion by Councillor M. Wagner it was resolved: "That an exclusive art exhibition program be established in the Caucus Room; with experienced and emerging artists from Waterloo Region being invited to submit a Call For Entry." 3. KIWANIS PARK UPDATE The Committee was in receipt of a report from Mr. R. Arnot, dated December 7, 1994, in this regard. Mr. Arnot introduced this item advising that staff should be in a position, in January, to assess firm costs for the operation of Kiwanis Park in 1995. In response to questions, Mr. Arnot advised that if one of the partners pulls out, the situation should be re-evaluated. The question was raised as to whether, by approving this recommendations, the City is tying its hands with respect to funding. Mr. Arnot assured the Committee that this is not so, and that staff will be requesting financing through the budget process. 3. KIWANIS PARK UPDATE - continued COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 12, 1994 - 80 - CITY OF KITCHENER Mayor R. Christy put forward a motion to approve the staff recommendation. He was of the opinion that the City and the Grand River Conservation Authority should go on record as supporting the continuation of this park. Further, he advised that the Grand River Conservation Authority is restructuring its executive committee and this provides an opportunity for this City and other urban centres to influence the decision of the Authority. There is a great potential for something good to be done in this area. Mr. T. Clancy advised that staff are not convinced of the exact work which has to be done and that staff have offered solutions which have not yet been tried. On motion by Mayor R. Christy it was resolved: "That the Parks & Recreation Department continue to meet with staff of the City of Waterloo's Community Services Department, the Kiwanis and the Grand River Conservation Authority with the goal of developing a suitable agreement by which Kiwanis Park may be opened and operated in 1995 under a partnership arrangement; and That the partnership must include all the parties mentioned above to proceed; and further That staff include any anticipated costs of this partnership in their 1995 operating budget projections." 4. KIDNEY FOUNDATION OF CANADA - WATERLOO-WELLINGTON CHAPTER Ms. J. Cardy of the Kidney Foundation was in attendance to represent the grant request. The Committee was in receipt of a grant application from the Waterloo-Wellington Chapter of the Kidney Foundation of Canada requesting an in-kind facility rental grant in the amount of $614.66 for use of the Victoria Park Pavilion on December 26, 1994, for a fundraising dance. The Committee was also in receipt of a report from Mr. R. Arnot, dated December 7, 1994, in which he recommends a grant of $200.00 and that, as the foundation has a larger geographic scope they should approach other municipalities for financial assistance. A discussion took place on the merits of the request and whether the grant should be for the full amount or a partial amount. Councillor J. Ziegler put forward a motion to support staff's recommendation. Councillor M. Yantzi put forward a motion to approve a grant of $614.66 less staff costs, if at all possible. Councillor Ziegler agreed to withdraw is previous motion. Councillor Yantzi's motion was voted on and lost. On motion by Councillor J. Ziegler it was resolved: "That we approve the request of the Waterloo-Wellington Chapter of the Kidney Foundation of Canada for an in-kind facility rental grant in the amount of $200.00 for their use of the Victoria Park Pavilion on December 26, 1994." 5. K-W LEUKEMIA ASSOCIATION Ms. C. Regier, of the K-W Leukemia Association was in attendance to represent the grant request. The Committee was in receipt of a grant application from the Kitchener-Waterloo Leukemia Association (K-W Kids With Cancer) requesting an in-kind facility rental grant in the amount of $264.14 for their use of the Lions Arena on December 7 & 11, 1994 for their childrens Christmas party. The Committee was also in receipt of a report from Mr. R. Arnot, dated December 5, 1994, recommending this request. 5. K-W LEUKEMIA ASSOCIATION - continued COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 12, 1994 -81 - CITY OF KITCHENER On motion by Councillor John Smola it was resolved: "That we approve the request of the Kitchener-Waterloo Leukemia Association (K-W Kids with Cancer) for an in-kind facility rental grant in the amount of $264.14 for their use of the Lions Arena on Sunday December 11, 1994." 6. CANADIAN HOCKEY LEAGUE ALL-STAR GAME Mr. R. Blair of the Kitchener Rangers Hockey Club and Mr. H. Morell of the Hockey League were in attendance to represent their request for a grant in the amount of $2,500.00 to assist with the cost of ground transportation for the 1994-1995 Canadian Hockey League All-Star game to take place at the Kitchener Memorial Auditorium on January 31, 1995. The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium and Kitchener Farmers' Market, dated November 15, 1994, in this regard. Councillor T. Galloway declared a conflict of interest with this grant request as he is employed by the Kitchener Rangers Hockey Club and did not participate in any discussion or voting with respect to this matter. Councillor Jake Smola declared a conflict of interest with this grant application as he has a brother who is employed by the Ontario Hockey League and did not participate in any discussion or voting with respect to this matter. The question was raised as to how the event would be financed and the Committee was advised that the financing would come from gate receipts and any profits would be split between the Rangers and the City. It was suggested by the Committee that any profits should be used to help finance the ground transportation costs. On motion by Councillor M. Wagner it was resolved: "That we contribute $2,500.00 towards the cost of ground transportation for the 1994-95 Canadian Hockey League All-Star Game, which will be played at the Kitchener Memorial Auditorium Complex on Tuesday January 31, 1995; and further That should a profit from this event be realized, the money, to a maximum of $2,500.00, be returned to the grant account." It was suggested by some members of the Committee that there should be more money in the bid account to promote our facilities rather than taking money from the grant account. 7. DELECATION - MS. ELIZABETH RICHTER As Ms. Richter did not appear at the meeting, this matter was dismissed. 8. TEAM ONTARIO '95 RINGETTE Mr. M. Poulin appeared on behalf of Team Ontario '95 Ringette to represent their request for a travel grant for those members of the team who are Kitchener residents. The grant is to assist with travel expenses to attend the Canadian Winter Games in Grand Prairie, Alberta, in February 1995. The Committee was in receipt of the grant application and a report from Mr. R. Arnot, dated December 5, 1994. It was noted that the recommendation should be changed to $400.00 as there are four members of the team who are Kitchener residents. 8. TEAM ONTARIO '95 RINGETTE - continued COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 12, 1994 - 82 - CITY OF KITCHENER On motion by Mayor R. Christy it was resolved: "That we approve the request of Team Ontario '95 Ringette for a travel assistance grant in the amount of $400.00 to assist 4 of the team members to travel to Grand Prairie, Alberta, in February 1995, to participate in the Canada Winter Games." 9. K-W HOSPITAL 100TH ANNIVERSARY LEVEE The Committee was in receipt of a grant application from the Kitchener-Waterloo Hospital for a cash grant in the amount of $1,200.00 to assist with the cost of their New Years Levee to be held at Mutual Life, in recognition of their 100th anniversary. The two people from the hospital who had registered as delegates were not in attendance. The Committee was also in receipt of a report from Mr. R. Arnot, dated December 7, 1994 and Mr. Arnot introduced this item. A discussion took place over whether the Bingeman family had been advised of this change and of the great contribution made by them over the years by hosting the New Years Levees in Kitchener and Waterloo. Mayor R. Christy advised that he had been told of these arrangements on November 16, 1994 and that the arrangements were well underway at that time. However; he was not advised that they would be coming to the City for a grant. Councillor Yantzi suggested that a motion to approve the grant, subject to City of Waterloo funding be approved. Mayor Christy advised that he would be meeting with the representatives of the Hospital prior to Monday's Council Meeting and would obtain more information. On motion by Councillor J. Ziegler it was resolved: "That a decision on the request of the Kitchener-Waterloo Hospital for a cash grant in the amount of $1,200.00 to assist in co-sponsoring the New Year's Levee to be held at Mutual Life in recognition of their 100th Anniversary be deferred to the Council meeting of December 19, 1994 pending more information." 10. K-W OKTOBERFEST OPENING CEREMONIES The Chairman advised that this matter is deferred to the January meeting. 11. 38TH KITCHENER BOY SCOUTS The Committee was in receipt of a grant application from the parents of the 38th Kitchener Boy Scouts requesting an in-kind facility rental grant in the amount of $590.05 for use of the Victoria Park Pavilion on February 25, 1995, for a fundraising dance. Mr. D. King was in attendance to represent this request. The Committee was also in receipt of a report from Mr. R. Arnot dated December 7, 1994, in this regard. Mr. Arnot clarified the costs involved being $410.00 and not that is shown in the grant application. On motion by Councillor T. Galloway it was resolved: "That we approve the request of the Parents of the 38th Kitchener Boy Scouts for an in-Kind facility rental grant in the amount of $410.00 for use of the Victoria Park Pavilion on February 25, 1995." 12. SOUTHWEST KITCHENEROPTIMIST SPORTSFIELD DECEMBER 12, 1994 COMMUNITY SERVICES COMMITTEE MINUTES - 83 - CITY OF KITCHENER The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Athletics/Community Arenas/Design and Development, dated November 16, 1994, recommending that Diamond #5 at the Southwest Kitchener Optimist Sportsfield be named "John Hutton" Diamond. Mr. J. Maslanka was in attendance to answer any questions the Committee might have in this regard. On motion by Councillor T. Galloway it was resolved: "That diamond no. 5 at the Southwest Kitchener Optimist Sportsfield be named the "John Hutton" Diamond; and That an identification marker, the design, content and location of which shall be mutually agreeable to the City and the Optimist Club of Southwest Kitchener, be prominently displayed at this diamond; and further That this marker include his name and the years Mr. Hutton was an active member of the Optimist Club of Southwest Kitchener, being 1978-1994 inclusive." 13. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday January 16, 1995, at 1:00 p.m., in the Council Chambers. 14. ADJOURNMENT On motion the meeting adjourned at 2:45 p.m.. Dianne H. Gilchrist Committee Secretary