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HomeMy WebLinkAboutCommunity Svcs - 1995-02-13CSC\1995-02-13 FEBRUARY 13, 1995 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 1:30 p.m., with all members present. Others Present: Messrs R. Arnot, T. Clancy, T. McCabe, T. Obrien, P. Beaudry, L. Proulx, P. Summers, T. McKay, J. Gazzola, K. Baulk, D. Daley, R. Wyatt, Ms. C. Oliver and D. Gilchrist. 1. 1995 GRANTS The Chairman advises the Committee members that Staff is tabling a report on the 1995 Grants which is to be considered at the Committee's meeting of February 27, 1995. In addition, he advised that a full package of all the grant applications has been delivered the their offices for their consideration. 2. DELEGATION - THE LIONESS CLUB OF KITCHENER The Committee members were receipt of an application for a grant made by the Lioness Club of Kitchener requesting an in-kind facilities rental grant in the amount of $400.00 to cover the cost of renting the City Hall Rotunda for a fashion show. The Committee was also in receipt of a report from Mr. R. Arnot, dated February 8 1995, in which he recommends that the grant not be approved as it is not in keeping with the Citys' grant policy; as the grant policy states that preference will be given to organizations that are requesting funds for a one time event, this being the third such event; and grant applications from organizations that themselves distribute grants to other organizations will not be processed. Ms. Dawson-Brock was in attendance to represent the grant request advising that this project will raise funds for other organizations. When questioned by the Committee, Ms. Dawson-Brock advised that in 1994 the fashion show realized a profit of $1,800.00; however the Rotunda cost to them at that time was only $186.00. Staff had reduced the rate last year as they had quoted the Lioness Club the wrong price. Councillor J. Ziegler put forward a motion to adopt the recommendation in Mr. Arnots report. The question was raised as to whether there are other options and whether or not the Lioness Club could do their own set up and take down to reduce the cost. Mr. Arnot advised that option was available but has not been discussed with Staff. Ms. Dawson-Brock advised that the Lioness Club was not able to do their own set-up and take down as they are all volunteers and all work during the day. On motion by Councillor J. Ziegler it was resolved: "That no action be taken on the request of the Lioness Club of Kitchener for in-kind facility rental grant in the amount of $400.00 to assist with their cost of renting the City Hall Rotunda for a fashion show." 3. ACQUISITION OF CEMETERY LOTS - WILLIAMSBURG CEMETERY The Committee was in receipt of a report from Mr. G. Kett, Division Manager, Cemetery and Golf Course Operations, dated February 2, 1995 providing background information on the request of St. Peters Lutheran Church to have 2000 burial sites set aside for their use in the Williamsburg Cemetery. Councillor J. Ziegler put forward a motion to adopt the Staff recommendation. COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 13, 1995 -9- CITY OF KITCHENER 4. ACQUISITION OF CEMETERY LOTS - WILLIAMSBURG CEMETERY - cont'd Questions were raised by members of the Committee as to whether they were going to be set aside or purchased and whether there are sufficient sites in the cemetery for this purpose. Councillor G. Lorentz reminded the Committee members that they would take a tour of some of the cemetery sites in the Spring of this year. Staff advised that a decision as to whether the church pays for the sites or pays money for maintenance of the sites over the years will be part of the agreement which will be brought forward to this Committee at a future date. On motion by Councillor J. Ziegler it was resolved: "That the Division Manager of Cemetery and Golf Course Operations be directed to finalize the details, of an agreement with the Chairman of the Cemetery Board of Saint Peters Lutheran Church wherein the "Church" will have up to 2000 burial spaces set aside for their use; and further That the Division Manager of Cemetery and Golf Course Operations be directed to present the proposed agreement to the Community Services Committee for approval at his earliest opportunity." 5. APPROVAL OF MAUSOLEUM BY-LAWS The Committee was in receipt of a report from Mr. G. Kett, Division Manager, Cemetery and Golf Course Operations, dated February 6, 1995, in which he provided the Committee with background information and draft By-laws concerning amendments to the existing Mausoleum By-law and a new By-law to govern the operation of the Garden of Hope Mausoleum. On motion by Councillor J. Ziegler it was resolved: "That the revisions proposed to the City of Kitchener Mausoleum By-law No. 87-245 and the proposed By-law governing the operation of the Garden of Hope Mausoleum, as presented to the Community Services Committee on February 13, 1995, be approved; and further That the Division Manager of Cemetery and Golf Course Operations be authorized to forward copies of these By-laws to the Registrar of Cemeteries Regulations Branch." 6. 1995 MEMBERSHIP FEES - ROCKWAY LAWNBOWLING CLUB The Committee was in receipt of a report from Mr. G. Kett, Division Manager, Golf Courses Cemetery Operations, dated February 6, 1995 recommending fees for the Rockway Lawnbowling Club. On motion by Councillor J. Ziegler it was resolved: "That the 1995 Membership Fees for the Rockway Lawnbowling Club, as presented to the Community Services Committee on February 13, 1995, be approved." COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 13, 1995 -10- CITY OF KITCHENER 7. FEASIBILITY STUDY GRANT APPLICATION The Committee was in receipt of a report from Mr. P. Beaudry, Manager of Aquatics, dated February 2, 1995, requesting the Committee's approval to apply to Jobs Ontario for Provincial Funding to assist in the cost of the feasibility study for the expansion of the Forest Heights Pool. A copy of the Terms of Reference for the Study was also included. Questions were raised as to why the Feasibility Study is to be done on Forest Height Pool and why it is necessary at all. Mr. Beaudry responded that the Provincial Government requires a feasibility study for further funding and that this feasibility study would go beyond what an architect would require or employ. On motion by Councillor J. Ziegler it was resolved: "That we support the application by the Parks & Recreation Department to Jobs Ontario - Community Action grant program for provincial funding to assist in the cost of the "Feasibility Study for the Expansion of Forest Heights Pool"; and further That the City's share of the cost of the study, being $15,000.00 be allocated within the City's capital budget for 1994 - 1995." 8. BLOCKLINE SPORTSFIELD The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Design/Development Section and Mr. T. O'Brien, Landscape Architect, dated February 8, 1995 recommending the services of Paragon Engineering Limited of Kitchener be retained to perform the engineering design and analysis services for the Blockline Sportsfield. Background information was also provided in the report. Mr. T. O'Brien was in attendance to answer any questions the Committee might have in this regard. He explained that it was beneficial to the City to hire Paragon Engineering Limited in this instances as they have already been working in this area since the 1980's and have a unique background and experience. There will be savings in time as Paragon will be able to build on the information it has already collected rather than collecting it from scratch. Councillor Jake Smola questioned what the normal consultant selection process is and was provided with an explanation. On motion by Councillor J. Ziegler it was resolved: "That we waive the Council Policy regarding the selection of professional services and consultants, in this instance, and retain the services of Paragon Engineering Limited of Kitchener to perform engineering design and analysis services for the Blockline Sportsfield on an upset fee basis to a maximum of $20,000.00." 9. HALL OF FAME The Committee was in receipt of a report from Mr. R. Arnot, dated February 7, 1995, in this regard, in which he provided extensive background information for the benefit of the new members of Council in order that they might have an understanding of what taken place so far. He advised that staff would not loose sight of the approaches made by other organizations through this recommendation and that Staff is not ignoring any possible tenants for the building. 9. HALL OF FAME - cont'd COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 13, 1995 -11 - CITY OF KITCHENER Mr. Harry Class was in attendance and advised that he wished to make a presentation on a Curling, Softball and Swimming Hall of Fame. He advised that swimming had thought of a Hall of Fame before curling and softball and that in 1993 he had obtained support from the Kitchener Sports Association for an Aquatic Hall of Fame. Further, that a prospectus has been submitted from swimming in the late summer of 1994 to Mr. K. Baulk. In September, there was to be a meeting concerning this however he heard nothing from staff about it. He then referred to Council's resolution passed on June 13 1994, which included further negotiations with curling, softball and swimming and advised that he has never been invited to any of the meetings or discussions about the Hall of Fame. He questions why the Aquatic Hall of Fame was never invited to any of the meetings concerning the Registry Building and questioned how the current staff report can be considered by this Committee. Mr. Class then put forward a recommendation for the Committees consideration stating that 50% of the upstairs of the building be given over to curling or softball, 55% of the lower floor at the South end of the building, 50% of the upstairs and 45% of the downstairs on the northside of the building be given to swimming. Coucillor M. Wagner provided the members with an explanation that two weeks ago it was decided who the prime user or users would be and that depending on the space needs it would be decided as to whether there would be another user. He stated that Mr. Class is well respected and he didn't want to get into an argument over who would get what space. First it was essential to decide who the prime user(s) would be and then workout who gets what space. Councillor G. Lorentz asked if swimming would have any money to put into the building to which Mr. Class responded that they would and that this information is included in the prospectus which has already been submitted to Staff. He requested that swimming recommendation be kept on file and that they be invited to any future meetings. Councillor K. Redman asked for an explanation of the process on how this came about. Mr. R. Arnot advised that staff had spoken to the two national organizations first however, Staff realized that consideration is to be given to Swim Ontario as well and that there was no intention to slight them and that they will be brought into the discussions and needs considered. Councillor M. Wagner put forward the motion contained in this staff report. He advised that there was an agreement to look at the two national organizations first and then bring in other organizations. He advised that Regina, Saskatchewan has offered a building to the Curling Hall of Fame however; curling still wants to come to the City of Kitchener. Further he stated that softball is no longer part of the equation. He state his hopes that the building would be ready by next April as the Mens & Ladies Curling Championships are to take place in Hamilton next year. Councillor Wagner stated that curling will want the upstairs of the building and may use part of the downstairs. Councillor C. Weylie advised of her concerns that there are only five parking spaces available for the building and that they not go to one tenant if there is still space available for rent. Councillor T. Galloway questioned what direction Curling Canada will take with respect to capital costs to which Mr. Arnot replied that that information will be part of the report which will come back to this Committee and that they are aware of the capital costs. Councillor Galloway then questioned if there were still some possibility of combining swimming and curling in the building and could staff deal with Swim Ontario at the same time, on the understanding the curling is the lead tenant. He felt that it would increase the number of people coming to the facility and maximize rent. Councillor Galloway put forward an amendment to the resolution contained in the staff report that subject to recognizing that curling is the lead tenant, that staff see if they can accommodate the needs of Swim Ontario. 9. HALL OF FAME - cont'd Councillor M. Yantzi questioned whether curling has demonstrated a lack of flexibility. Councillor M. COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 13, 1995 -12- CITY OF KITCHENER Wagner advised that curling was willing to share the building with Softball Canada only they wanted the upper floor with storage space downstairs. Further Councillor Wagner advised that curling has funding, artifacts, a Board of Directors, in essence they have a Hall of Fame but they just don't have a building to put it in. Councillor Wagner stressed that curling needs an answer by the end of February and that they have funding in place to do all the things necessary. A couple of the members of the Committee questioned whether or not Staff had taken the direction provided by Council in their resolution of June 13 1994, directing them to pursue further negotiations will all three groups. Mr. T. Clancy addressed the Committee advising that with the amendment put forward by Councillor Galloway that Staff is walking back into the same problem. He stated that Curling Canada wants the entire building and if they want that and have the funds Staff will be bringing back a report to this Committee for its approval. He suggested dealing with Curling Canada first as their is a problem in trying to determine who wants what. Councillor Galloway advised that his amendment is intended to put curling first and that swimming may have to go somewhere else like Softball Canada has had to do. On motion by Councillor T. Galloway it was resolved: "That the motion contained in the staff report prepared by Mr. R. Arnot be amended by adding the following clause: 'That, subject to recognizing that the Canadian Curling Association is the lead tenant, Staff see if it can accommodate the needs of Swim Ontario for an Ontario Aquatic Hall of Fame.'" The amended motion was then voted on and carried as follows: "That Staff negotiate with the "Curling Hall of Fame and Museum of Canada Inc." committee, a sub-committee of the Canadian Curling Association, on the use of the Registry Building, 122 Frederick Street, as the site for the "Canadian Curling Hall of Fame"; with the square footage to be utilized by them being determined during these negotiations; and further That, subject to recognizing that the Canadian Curling Association is the lead tenant, Staff see if it can accommodate the needs of Swim Ontario for an Ontario Aquatic Hall of Fame." 10. FARMERS MARKET BUSINESS PLAN The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmers Market, dated January 31 1995, which also included the mission, goal, strategies for the Farmers Market Business Plan. On motion by Councillor J. Ziegler it was resolved: "That the Kitchener Farmers' Market Business Plan Mission, Goals and Strategies as presented to the vendors on January 10, 1995 and the Community Services Committee on February 13, 1995, be adopted; and further That a Wednesday market be operated in July and August only if supported by a minimum of 70% of the vendors in the cooler and produce categories." 11. RANGER SUBSCRIBER SEAT RELOCATION Councillor T. Galloway declared a pecuniary conflict of interest with this matter and did not COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 13, 1995 -13- CITY OF KITCHENER participate in any discussion or voting with respect to this matter. The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmers Market, dated February 8 1995, advising of the need to relocate subscribers in Sections 12 and 13, Rows A-D in order to allow the installation of new seats. On motion by Councillor J. Ziegler it was resolved: "That following the conclusion of the 1994/95 Kitchener Ranger schedule, current Subscribers in sections 12 & 13, Rows A-D, be relocated based on seniority to allow the completion of the installation of new seats; and further That those displaced be put on a waiting list and given first right of refusal as these seats become available in the future." 12. DELEGATIONS - KITCHENER-WATERLOO TRACK & FIELD ASSOCIATION The Committee was in receipt of a report from Mr. R. Arnot, dated February 6, 1995 and a copy of the grant application in this regard. Mr. R. McCuaig was in attendance to answer any questions the Committee might have in this regard. He advised that originally three members who were Kitchener residents had intended to travel to the Canadian Indoor Championships; however, it is noted that only one member from Kitchener is now able to attend. On recommendation by Mr. R. Arnot, with respect to the City's grant policy, it would now be appropriate to recommend a grant of $100.00 for only one person. On motion by Councillor T. Galloway it was resolved: "That we approve a travel grant for the Kitchener-Waterloo Track & Field Club, in the amount of $100.00, to assist with the travel expenses of one of the athletes, to attend the Canadian Indoor Championships to be held in Saskatoon, Saskatchewan, from February 17-19, 1995." 13. ONTARIO WOMEN'S HOCKEY ASSOCIATION The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmers' Market dated February 8, 1995, in which he puts forward a recommendation that Council confirm its commitment to award a cash grant of $10,000.00, in 1997 to the Canadian Hockey Association to assist with the 1997 World Women Hockey Association Championships. Ms. F. Rider was in attendance to advise the Committee that the 1997 Championship has been awarded to the City of Kitchener and that it will be a major event for Kitchener and six satellite cities. Further she advised that in 1998, Womens Hockey will become an Olympic Sport. She advised that it had been an honour to work with the Citys' Staff and it was because of their abilities that they were able to bring this event to the City of Kitchener. She asked for support of Staff recommendation. On motion by Councillor C. Weylie it was resolved: "That we confirm the City's commitment to award a cash grant of $10,000.00, in 1997, to the Canadian Hockey Association to assist with the 1997 World Womens Hockey Association Championships, to be held at the Kitchener Memorial Auditorium Complex." 14. K-W NOVICE PRECISION SKATING TEAM The Committee was in receipt of a report from Mr. R. Arnot, dated February 6, 1995, recommending a grant of $1,000.00 to assist with the travel expenses of the K-W Novice Precision Skating team to attend the Canadian Precision Championships. FEBRUARY 13, 1995 COMMUNITY SERVICES COMMITTEE MINUTES -14- CITY OF KITCHENER On motion by Councillor T. Galloway it was resolved: "That we approve a travel grant for the K-W Novice Precision Skating Team, in the amount of $1,000.00, to assist with the travel expenses of 15 team members attending the Canadian National Precision Championships in Verdun, Quebec, from March 30 - April 3, 1995." 15. BIG SISTERS OF K-W AND AREA - GRANT APPLICATION Mr. F. Graham & Ms. N. Solomon of the Board of Directors for Big Sisters and Ms. D. Moser, Executive Director of Big Sisters were in attendance to request an operating grant, over the next five years, for the Betty Thompson Youth Centre. Ms. Solomon addressed the Committee and gave a brief overview of the facilities that they intend to provide at the Betty Thompson Youth Centre including bringing R.O.O.F., SOLO, Lutherwood and the K-W Councilling Centre into the facility. Further she advised that this Sisters of Notre Dame will look after the residential care facility and that it is intended that Big Sisters purchase the convent from them. The purpose of the Centre is to bring together services to deal with any and all needs of youth in the community. Other sources of revenue were questionned. It was suggested that youth are attracted to Kitchener from around the region, so this centre would provide services to youth who are not Kitchener residents. Ms. Solomon advised that Big Sisters will continue to approach the Region for funding and will seek funding from other Municipalities within the region. Further, she advised that the Sisters of Notre Dame are willing to take on the responsibility for the crisis shelter, including the costs. She also stated that there is a greater population of Kitchener youth requiring services with some overflow from Waterloo. Ms. D. Moser advised that Big Sisters has spent a considerable amount of time determining the needs of adolescents in this community, who provides services, which services are not provided and how they can be provided. Everything is to be consolidated so that no one falls through the cracks. It is intended that youth age 12 - 24 be serviced from the Centre. She stated that Big Sisters is aware of the limitations of providing services to youth and is working with the Ministry of Community and Social Services in this regard. She also advised that the hope is to start operating the centre by mid-summer. The question was raised as to whether less funding would be required from the City of Kitchener if funding is obtained from the Region and the City of Waterloo. Ms. Moser advised that the amounts contained in their report are estimates and usually they end up with less than what they expect. Councillor Jake Smola questioned the request for a grant over five years. Mr. McKay responded that it is common to have groups come back repeatedly for grant support, some for over twenty years. Councillor J. Zielger put forward a motion for no action on the grant request. He stated that this service is one for which the City is not responsible. Perhaps other governments are not meeting their responsiblities. Several Councillors spoke against Councillor Ziegler's motion which was voted on and lost. Councillor T. Galloway put forward a motion to approve a grant of $4,000.00 for 1995 and a grant in the same amount, in principle, for 1996 and 1997, subject to the applicants reapplying each year. After discussion, Councillor Galloway withdrew that motion and put forward a subsequent motion. 15. BIG SISTERS OF K-W AND AREA - GRANT APPLICATION - cont'd On motion by Councillor T. Galloway it was resolved: "That we approve a 1995 operating grant for the Betty Thompson Youth Centre (K-W And FEBRUARY 13, 1995 COMMUNITY SERVICES COMMITTEE MINUTES -15- CITY OF KITCHENER Area Big Sisters) in the amount of $4,000.00; and further That the City Administration include a $3,000.00 operating grant in the City's 1996 budget and a $2,000.00 operating grant in the City's 1997 budget, for this project." 16. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: A. Information Regarding Winter Activites at Parks Operations B. Volunteer Appreciation Evening C. KMA Complex - Tournament Statistics; Hockey Breakdown (December 1994); Monthly Summary (December 1994) D. Grants Analysis Update 17. HALL OF FAME Councillor M. Wagner asked for clarification on the intent of Councillor T. Galloway's amendment to the motion previously approved in this matter. Councillor Galloway stated his intent is to recognize that there is a lead tenant, being Curling, and subject to satisfying the needs of Curling, staff then negotiate with Swim Ontario. 18. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday February 27, 1995, at 1:00 p.m., in the Council Chambers. 19. ADJOURNMENT On motion the meeting adjourned at 3:30 p.m.. Dianne H. Gilchrist Committee Secretary