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HomeMy WebLinkAboutCommunity Svcs - 1995-03-20CSC\1995-03-20 MARCH 20, 1995 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 1:20 p.m., with the following members present: Councillor John Smola, Councillor T. Galloway, Councillor C. Weylie, Councillor M. Yantzi, Councillor M. Yantzi, Councillor M. Wagner, Councillor Jake Smola. The following were in attendance for part of the meeting: Councillor K. Redman, Councillor B. Verbanovic, Mayor R. Christy and Councillor J. Ziegler. Others Present: Fire Chief J. Hancock, Deputy Fire Chief N. Kuntz, Messrs D. Corks, B. Stanley, T. McCabe, T. Clancy, R. Arnot, D. Trask, T. McKay, J. Gazzola, J. Shivas, Ms. D. George, Ms. B. Spry and Ms. D. Gilchrist. 1. FIRE STATION LOCATION STUDY The Committee was in receipt of a memorandum from Fire Chief J. Hancock, dated March 15, 1995, recommending certain actions with respect to the 1995 Fire Station Location Study. The Committee was also in receipt of the Fire Station Location Study, dated February 8, 1995. The Fire Chief introduced members of his staff in attendance and Mr. D. Henderson of the office of the Fire Marshall. Mr. D. Henderson gave a verbal report assisted by a computer generated visual presentation on the highlights of the report. Mr. Henderson advised that the study is the result of a cooperative venture including staff from the Fire Marshall's Office, Fire Department staff and Planning staff. He then outlined some of the differences between this study and the previous study completed in 1991. This study recommends an optimum 6 stations at the following locations: 1. Lancaster at Lousia, 2. Heritage at Lorraine, 3. Fischer-Hallman at Highland, 4. King at Fairway, 5. Ottawa at Strassburg and 6. Existing Station No. 6. Mr. Henderson then displayed three maps of the City indicating response times under three different conditions. The first map showed response times under existing conditions. The second map showed response times in relation to the recommended station sites and existing road conditions. The third map showed response times in relations to the recommended station sites and future road patterns. Mr. Henderson advised that 96% of the City could be responded to within the desired response times and that building more than six stations would not significantly increase these response times. Councillor T. Galloway questioned Mr. Henderson concerning the Pioneer Tower West area which is shown to be outside the optimum response time. Mr. Henderson advised that he is in support of Chief Hancock's recommendation. Although part of that area exceeds these response times, most of the area can be reached within the four minute response time. Further, Mr. Henderson advised that many municipalities exceed this response time. Councillor C. Weylie questioned response to the K-W Hospital under the proposed relocation and was advised that the first response would take 3.2 minutes. Councillor M. Wagner put forward the recommendation contained in the staff report. Councillor T. Galloway again questioned why the Fire Chief was recommending that Pioneer Tower Road be removed from the report. The Fire Chief responded that the response time to the golf course is 4.3 minutes. Further, at present there is no water infrastructure; however, with the development of subdivisions in this area there will be a water infrastructure. Mr. B. Stanley advised that the zones used in the mapping are polling subdivisions which get bigger with lower population. The response times used are to the centre of the polling subdivisions. If more zones have been created in this area, it would more clearly define where the response time is four minutes and where the four minutes is exceeded. Councillor T. Galloway stated that the residents is the area believe that staff have fixed this report in order to increase development in the Pioneer Tower area. COMMUNITY SERVICES COMMITTEE MINUTES MARCH 20, 1995 - 23 - CITY OF KITCHENER 1. FIRE STATION LOCATION STUDY - cont'd Mr. T. McKay advised that the majority of homes to be built in this area will be within the optimum response time; and further that the four minute response time is a target and not mandatory. Councillor Jake Smola asked to be provided with coloured copies of the maps used in the presentation. He then questioned why the fire station to be located in the Stanley Park/Chicopee area would not be relocated sooner. He advised that he wished to review the implementation plan. The Fire Chief responded that it would not be completed for approximately six weeks. Councillor T. Galloway put forward a motion to amend the staff recommendation. On motion by Councillor T. Galloway it was resolved: "That the following be removed from the recommendation No. 1 of the Fire Chief's memorandum dated March 15, 1995: "(subject to the deletion of "Pioneer Tower Road" in item No. 12, Page 6)." On motion by Councillor M. Wagner it was resolved: "That we approve, in principle, the 1995 Fire Station Location Study, as presented to the Community Services Committee on March 20, 1995; and further That a future "Implementation Report" be submitted for approval, recommending the timing of Capital and Operating Budget expenditures and other activities including, but not limited to, the identification of station sites, dates for the commissioning of relocated stations and the decommissioning of existing stations, assignment of staff and vehicles." 2. CHARGING FEES FOR FALSE ALARMS The Committee was in receipt of a memorandum from Fire Chief J. Hancock, dated March 15, 1995, recommending the analysis of false alarms during 1995 as a basis for a future report to determine the need for charging of administrative fees. Councillor M. Wagner put forward the recommendation and the staff report. The Fire Chief was questioned as to what is considered to be malicious to which he responded that malicious is defined as deliberately used for other than intended reasons. He also explained unintentional and malfunction. Councillor J. Ziegler stated that he hoped that support of this study did not automatically mean that fees would be implemented. On motion by Councillor M. Wagner it was resolved: "That false alarms, defined as "responses by the Kitchener Fire Department to fire alarms not requiring fire extinguishment nor emergency intervention", be flagged and analyzed during 1995 as a basis for a future report to the Community Services Committee to determine the need for the charging of administrative fees." 3. GRASS CUTTING CONTRACT SERVICES COMMUNITY SERVICES COMMITTEE MINUTES MARCH 20, 1995 - 24 - CITY OF KITCHENER The Committee was in receipt of a report from Mr. S. Szwajkowski, Supervisor of Turf Programs, dated March 3, 1995, recommending the City renew its grass cutting services contract with the K-W Habilitation for 1995. On motion by Councillor J. Ziegler it was resolved: "That the City of Kitchener renew the grass cutting service contract with the K-W Habilitation for 1995, at a total estimated cost of $29,943.00." 4. CANADA SUMMER GAMES 2001 The Committee was in receipt of a report from Messrs. T. Clancy and R. Arnot requesting the City's support to bid for the Canada Summer Games and funds to offset big preparation costs. Staff was questioned as to whether this money was all that would be required and staff responded that there may be more costs however the money being requested at this time is strictly to cover the costs of making the bid. On motion by Councillor T. Galloway it was resolved: "That the Councils of the Cities of Kitchener and Waterloo support the bid to host the Canada Summer Games; and further That each municipality allocate $1,500.00 in 1995 to off-set bid preparation costs." 5. YVVCA - KITCHENER-WATERLOO The Committee was in receipt of a report from Mr. R. Arnot dated March 14, 1995 along with a copy of the grant application of the YWCA of Kitchener-Waterloo for a grant in-kind for their use of the City Hall Rotunda on April 27, 1995 for their 90th Anniversary Annual Meeting. Ms. M. Oldenburger was in attendance on behalf of the YWCA to represent this request. On motion by Councillor J. Zeigler it was resolved: "That we approve the request of the YWCA of Kitchener-Waterloo for an in-kind facility rental grant in the amount of $285.07 for use of the City Hall Rotunda on April 27, 1995, for their 90th Anniversary Annual meeting." 6. K-W KRYSTALS PRECISION SKATING TEAM The Committee was in receipt of report of Mr. R. Arnot dated March 14, 1995 recommending a grant in the amount of $1,000.00 to the K-W Krystals to assist with their travel costs to the National Precision Skating competition in Calgary from April 11 - 17, 1995. Ms. M. Johnny was in attendance to represent this request. 6. K-W KRYSTALS PRECISION SKATING TEAM - cont'd COMMUNITY SERVICES COMMITTEE MINUTES MARCH 20, 1995 - 25 - CITY OF KITCHENER On motion by Councillor T. Galloway it was resolved: "That we approve the request of the K-W Krystals Precision Skating Team for a travel grant in the amount of $1,000.00 to assist with their attendance at the National Precision competition in Calgary, Alberta, for April 11 - 17, 1995." 7. NEIGHBOURHOOD WATCH - KITCHENER The Committee was in receipt of a report from Mr. R. Arnot dated February 22, 1995 concerning the request of Neighbourhood Watch for a grant in the amount of $5,000.00. Mr. Arnot distributed a revised grant application from Neighbourhood Watch in this regard. It was noted that no one had appeared in support of this application even though they had registered as a delegation for this meeting. Councillor J. Ziegler put forward a motion of no action on this application and Councillor M. Yantzi requested that the recommendation not be voted on at this time but that this matter be held to the end of the meeting to allow an opportunity for the delegation to appear. 8. KITCHENER FIRE FIGHTER COMBAT CHALLENGE PROGRAM The Committee was in receipt of a report from Mr. R. Arnot dated March 15, 1995 advising of a request from the Fire Department for a grant, to be repaid, in the amount of $2,200.00 to assist with the purchase of required equipment to undertake the implementation of a Combat Challenge Program within the Fire Department. It was noted that this would actually be a loan a not a grant as it is the intention of the Fire Department staff to repay the $2,000.00. Mr. P. Daillebouse was in attendance to represent this request. On motion by Councillor M. Wagner it was resolved: "That we approve the request of the Combat Challenge Program for a loan in the amount of $2,200.00 to assist with the costs of equipment; and further That the loan be repaid subject to negotiation with the Finance Department." 9. K-W SYMPHONY VOLUNTEER COMMITTEE The Committee was in receipt of a report from Mr. R. Arnot dated March 15, 1995 recommending the request of the K-W Symphony Volunteer Committee for a facility rental grant in the amount of $912.00 for their use of the Rotunda on September 8, 1995. Ms. B. Leach and Mr. B. Morriss were in attendance to represent the request. On motion by Councillor J. Ziegler it was resolved: "That we approve the request of the K-W Symphony Volunteer Committee for an in-kind facility rental grant in the amount of $912.00 for their use of the City Hall Rotunda on September 8, 1995 for the "Taste of Waterloo County '95"." 10. VICTORIA PARK 100TH COMMUNITY SERVICES COMMITTEE MINUTES MARCH 20, 1995 - 26 - CITY OF KITCHENER The Committee was in receipt of a report from Ms. L. Ferguson, Chairperson, Victoria Park 100th Committee advising that on January 20, 1995 during budget deliberations a motion was passed by Councillor M. Yantzi to add $30,000.00 to the Recreation & Programs 1995 Capital Budget for the hiring of a part time Victoria Park Community Celebration Coordinator. The Chairman advised that this report was attached for information only; however, Councillor M. Yantzi requested that a motion be adopted to accept the report for 1995/1996. On motion by Councillor M. Yantzi it was resolved: "That we accept the report of Ms. Lorna Ferguson, Chairperson, Victoria Park 100th Committee, dated March 15, 1995, concerning the hiring of a part time Victoria Park Community Celebration Coordinator, as presented to the Community Services Committee on March 20, 1995." 11. WHITE OWL NATIVE ANCESTRY ASSOCIATION The Committee was in receipt of a report from Mr. R. Arnot dated March 15, 1995 concerning the request of the White Owl Native Ancestry Association for grant funding over a period of five years to assist with the use of the Auditorium Complex for the "Pow Wow". Ms. S. Wey was in attendance to represent the request. Councillor J. Ziegler put forward a motion to approve a one time grant in the amount of $5OO.OO. Ms. Wey gave a presentation in support of the grant application. Councillor B. Vrbanovic put forward a motion that a grant in the amount of $2,000.00, for 1995 be approved. The motion put forward by Councillor Ziegler for a grant in the amount of $500.00 was voted on and lost. On motion by Councillor B. Vrbanovic it was resolved: "That we approve the request of the White Owl Native Ancestry Association for an in-kind facility rental grant in the amount of $2,000.00 for their use of the Auditorium Complex on June 17 - 18, 1995, for a "Pow Wow"." 12. WATERLOO-WELLINGTON PRESBYTERY 121ST GENERAL ASSEMBLY The Committee was receipt of a report from Mr. R. Arnot dated March 14, 1995 recommending that Council not support the request for this grant. The Committee was also in receipt of a letter from Mr. D. Rockett, Vice-Convenor, Local Arrangements Cabinet, dated March 1, 1995 requesting financial assistance from the City in this regard. Mr. D. Rockett was in attendance to represent the grant request and explained the request for the Committees benefit. He advised that a specific amount was not mentioned but that there were various things that the Committee could financially support such as transportation or postage. On motion by Councillor C. Weylie it was resolved: "That we approve a grant for the Waterloo-Wellington Presbytery 121st General Assembly in the amount of $400.00 to assist with printing costs." 13. NEIGHBOURHOODWATCH - KITCHENER COMMUNITY SERVICES COMMITTEE MINUTES MARCH 20, 1995 - 27 - CITY OF KITCHENER The Committee again reviewed the request of Neighbourhood Watch for a grant in the amount of $5,000.00. Councillor J. Ziegler put forward a motion that no action be taken on the request. It was the opinion of Councillor G. Lorentz that this a police issue and the police should be funding Neighbourhood Watch. Councillor John Smola was in agreement with Councillor Lorentz. Councillor J. Ziegler questioned whether members of Council on the Police Services Board could provide information on how the Police Services Board funds the Neighbourhood Watch. On motion by Councillor J. Ziegler it was resolved: "That no action be taken on the request of the Neighbourhood Watch (Kitchener) for a cash grant in the amount of $5,000.00." Councillor K. Redman requested that staff advise Neighbourhood Watch of this recommendation so that they can come to Council on Monday night if they wish. 14. CONFERENCE GRANTS Councillor T. Galloway requested that conferences. staff prepare a draft policy on financial support for 15. ACQUISITION OF GOLF CARTS FOR 1995 SEASON Staff distributed a report at the meeting in this regard and Councillor G. Lorentz advised that this matter be dealt with at Council on Monday March 27, 1995. 16. NEXT MEETING The next regular meeting of the Community Services Committee is scheduled for Monday April 3, 1995, at 1:00 p.m., in the Council Chambers. 19. ADJOURNMENT On motion the meeting adjourned at 3:06 p.m.. Dianne H. Gilchrist Committee Secretary