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HomeMy WebLinkAboutCommunity Svcs - 1995-05-29CSC\1995-05-29 COMMUNITY SERVICES COMMITTEE MINUTES MAY 29, 1995 CITY OF KITCHENER The Community Services Committee met this date, under the Chairmanship of Councillor G. Lorentz, commencing at 1:00 p.m., with all members present. Others Present: Messrs. T. McKay, T. Clancy, G. Kett, K. Baulk and Ms. D. Gilchrist. 1. ASBESTOS ABATEMENT - REGULATION 838 The Committee was in receipt of a report from Mr. K. Baulk, Division Manager, Kitchener Memorial Auditorium Complex and Kitchener Farmer's Market, dated May 5, 1995, providing some background information and a recommendation concerning the asbestos management program for the Kitchener Memorial Auditorium Complex. On motion by Councillor J. Ziegler it was resolved: "That the implementation of the Asbestos Management program at the Kitchener Memorial Auditorium Complex be financed by delaying, by one (1) year, installation of dehumidifiers at Dom Cardillo Arena." 2. OKTOBERFEST EVENTS The Committee was in receipt of a report and background information from Ms. G. Holstead, Supervisor, Arts, Culture, Events, dated May 19, 1995, recommending that the City host accredited events during Oktoberfest and that the City enter into an agreement, in this regard, with K-W Oktoberfest Inc. Mr. T. Clancy advised that the City Solicitor has some concerns about Clause 3 in the proposed agreement and suggested that the recommendation be reworded so that the agreement is satisfactory to the City Solicitor. On motion by Councillor Jake Smola it was resolved: "That the City of Kitchener host accredited events during the 1995 Oktoberfest; and further That subject to wording satisfactory to the City Solicitor, the City enter into an agreement with K-W Oktoberfest Inc. for the purpose of hosting Oktoberfest events." 3. AGREEMENT WITH CANADIAN ALBANIAN ASSOCIATION OF K-W The Committee was in receipt of a report and draft agreement from Mr. G. Kett, Manager, Cemeteries and Golf Course Operations, dated May 23, 1995, recommending an agreement with the Canadian Albanian Association of Kitchener-Waterloo with respect to the designation of burial sites at Williamsburg Cemetery for their use. On motion by Councillor J. Ziegler it was resolved: "That the City enter into an agreement with the Canadian Albanian Association of Kitchener-Waterloo relative to the designation of burial spaces at Williamsburg Cemetery, in the form presented to the Community Services Committee on May 29, 1995; and further That the agreement become effective upon the Canadian Albanian Association of Kitchener-Waterloo receiving their letters patent." COMMUNITY SERVICES COMMITTEE MINUTES MAY 29, 1995 - 52 - CITY OF KITCHENER = = = = AGREEMENT WITH ST. PETER'S LUTHERAN CHURCH The Committee was in receipt of a report and a draft agreement between the City and St. Peter's Lutheran Church with respect to designating certain burial spaces in the Williamsburg Cemetery for their use, prepared by Mr. G. Kett, Manager, Cemeteries and Golf Course Operations, dated May 23, 1995. On motion by Councillor J. Ziegler it was resolved: "That the City enter into an agreement with the St. Peter's Lutheran Church with respect to designation of burial spaces for members of the Lutheran faith, in the form presented to the Community Services Committee of May 29, 1995." AGREEMENT WITH ARTHUR AND EVELYN HEWITT The Committee was in receipt of a report and draft agreement from Mr. G. Kett, Manager, Cemeteries and Golf Course Operations, dated May 22, 1995, with respect to allowing Arthur and Evelyn Hewitt to use water from the City's well located at the Williamsburg Cemetery. Mr. G. Kett was in attendance and gave the Committee an explanation of the situation. Councillor T. Galloway advised of his appreciation for the work done by staff and that the Hewitts are extremely happy with the situation and with the work done by staff. On motion by Councillor T. Galloway it was resolved: "That the City enter into an agreement with Arthur and Evelyn Hewitt with respect to the usage of water from the City's well located at Williamsburg Cemetery, in the form presented to the Community Services Committee on May 29, 1995." DELEGATION - KITCHENER-WATERLOO GARDEN CLUB Mrs. G. Reed was in attendance on behalf of the Kitchener-Waterloo Garden Club and the Kitchener Horticultural Society and gave an explanation of the purpose for this grant. The Committee was in receipt of a report from Mr. R. Arnot, dated May 23, 1995, in this regard, along with a copy or the grant application. A brief discussion took place over the actual cost involved for the upcoming exhibition to be put on in the Rotunda from November 8 - 10, 1995. On motion by Councillor J. Ziegler it was resolved: "That we approve an in-kind services grant for the Kitchener-Waterloo Garden Club, totalling $200.00, to assists with the costs of building services and printing for their exhibition to take place at the City Hall Rotunda on November 8, 9 & 10, 1995." INTERNATIONAL LAWN BOWLING TOURNAMENT It was noted that the delegation registered for this meeting was not in attendance. The Committee was in receipt of a report from Mr. R. Arnot, dated May 18, 1995, in this regard, along with a copy of the grant application. COMMUNITY SERVICES COMMITTEE MINUTES MAY 29, 1995 - 53 - CITY OF KITCHENER 7. INTERNATIONAL LAWN BOWLING TOURNAMENT - cont'd On motion by Councillor J. Ziegler it was resolved: "That we approve the request of Vivian Berkeley for a travel grant, in the amount of $200.00, to assist with her attendance at the International Lawn Bowling Tournament in England from July 22 - 30, 1995." 8. CANADIAN ARTS AND ENTERTAINMENT ASSOCIATION It was noted that the delegation registered to represent this grant application was not in attendance. The Committee considered a report from Mr. R. Arnot, dated May 23, 1995, recommending no action on this grant application. On motion by Councillor J. Ziegler in was resolved: "That no action be taken on the request of the Canadian Arts & Entertainment Association for a cash grant to assist with their start-up costs." 9. SUBCOMMITTEE ON GRANTS Councillor K. Redman questioned what is happening with this subcommittee that was established by the Community Services Committee to review the grant process. Councillor G. Lorentz advised that the subcommittee has requested comments from all members of Council and none have been received to date. He stated that the subcommittee will make a recommendation for discussion by this Committee in September. Councillor K. Redman suggested that reasonable grant levels should be established at budget time and once the money is spent that should be the end of grant approval for the year. She suggested that perhaps grants be given out once a year or that the money be divided in four and grants be awarded quarterly. Councillor M. Yantzi suggested that the money be divided in four and that this Committee only hear delegations on a quarterly basis. Councillor M. Wagner suggested that the Committee should be looking at the rental charges at City Hall and for the Farmer's Market. He suggested that this Committee should be encouraging people to come downtown and perhaps it would be necessary to give a subsidy for these rental charges. Councillor B. Vrbanovic suggested that the City should be recognized by organizations getting grants and that some form of recognition should be placed in the organization's printed material when they advertise these special events. He spoke about the Pow Wow and questioned why they did not acknowledge the contribution of the City in their brochures. He requested that staff look into this matter. Councillor T. Galloway suggested that a quarterly review of grant applications may not be possible as 70 to 80 percent of the grant recipients are only here on an occasional basis and that they are not likely to be able to plan in advance. He felt that, on a quarterly basis, he could see that this Committee would be asked to deal with alot of exceptions. 10. INFORMATION ITEMS COMMUNITY SERVICES COMMITTEE MINUTES MAY 29, 1995 - 54 - CITY OF KITCHENER The Committee acknowledged receipt of the following for information purposes: A. Centreville Chicopee Community Centre B. Victoria Hills Neighbourhood Association Fireworks - May 22, 1995 C. Forest Heights Community Recreation Association Fireworks - May 22, 1995 Councillor B. Vrbanovic spoke concerning the Centreville Chicopee Community Centre and the donation which has been received from the Centreville Chicopee Neighbourhood Association to contribute to the replacement of the playground at this community centre. Councillor Vrbanovic invited Mr. J. Nelson to briefly explain what is taking place at this playground. Councillor Vrbanovic thanked staff for their involvement in this work. Councillor C. Weylie spoke of the Victoria Hills Neighbourhood Association fireworks and of the work that has put in by volunteers to make this event happen. She congratulated the Neighbourhood Association workers for all that they do and that they do it on their own and don't come to the City for money. She requested that the Mayor's Office send letters to thank these people for their efforts. Councillor G. Lorentz spoke on behalf of the Forest Heights Community Recreation Association and their annual fireworks display. He congratulated the volunteers for all their effort in making this event happen and asked that the Mayor's Office also send a letter of thanks to this association. 11. NEW BUSINESS Councillor K. Redman spoke of skate boarding and advised that a report in this regard would be coming forward from staff at an upcoming Community Services Committee meeting. Mr. T. Clancy advised that staff are aiming to have the report before this Committee at the June 12 meeting. He also advise that staff are aiming for the June 12, 1995 Community Services Committee meeting to table a report concerning the Rockway Lawn Bowling Club. Councillor T. Galloway spoke of the Ethnocultural Committee which will be meeting at the Williamsburg Cemetery and advised that more groups are thinking of asking the City to set aside sites for their particular ethnocultural community. 12. ADJOURNMENT On motion the meeting adjourned at 1:30 p.m. Dianne H. Gilchrist Committee Secretary