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HomeMy WebLinkAboutCommunity Svcs - 1995-08-14CSC\1995-08-14 AUGUST 14, 1995 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, with Councillor K. Redman as Acting Chair, commencing at 1:45 p.m., with the following members present: Councillor John Smola, Councillor B. Vrbanovic, Councillor C. Weylie, Councillor M. Yantzi, Councillor J. Ziegler, Councillor M. Wagner, Councillor Jake Smola and Mayor R. Christy. Others Present: Messrs. R. Wyatt, M. Price, K. Baulk, J. Gazzola, L. Proulx, R. Arnot, T. McKay, G. Sosnoski, Ms. P. Houston, Fire Chief J. Hancock and Ms. D. Gilchrist. 1. SOUTHWEST REGIONAL SOCCER ASSOCIATION The Committee was in receipt of two reports from Mr. K. Baulk, Division Manager, Kitchener Memorial Auditorium Complex. One of the reports from Mr. Baulk is dated July 17, 1995, concerning the 1996 Unico Cup Ontario Soccer Championship and the second report is dated August 8, 1995, concerning the 1997 Canadian Soccer Championships. Mr. K. Baulk was in attendance to introduce this item and Mr. J. Camacho was in attendance on behalf of the Southwest Regional Soccer Association. Mr. Camacho advised the Committee that the 1997 Canadian Soccer Championships have been awarded to the City of Kitchener and the Southwest Regional Soccer Association; however, the 1996 Unico Cup has been awarded to Scarborough. Mr. Baulk noted that the financing requested to host the 1996 Unico Cup is no longer required and the only funding being requested at this time is a $2,000.00 grant for the 1997 Canadian Soccer Championships. On motion by Councillor M. Wagner it was resolved: "That the City of Kitchener supports the bid to bring the 1997 Canadian Soccer Championships to Kitchener; and further That a $2,000.00 grant be allocated to the host committee to offset expenses of a municipal reception should the Canadian Soccer Association, in conjunction with the Ontario Soccer Association, award the event to Kitchener." 2. GRANT APPLICATION - DENIECE BELL The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 8, 1995, with regard to the grant application of Deniece Bell for a travel grant in the amount of $200.00 to assist with her attendance at the Pan Am Games being held in Santiago, Chile from September 1 - 3, 1995. On motion by Councillor B. Vrbanovic it was resolved: "That we approve the request of Deniece Bell for a cash grant in the amount of $200.00 to assist with her travel expenses to compete as a member of the Canadian National Track & Field Team at the Pan Am Games in Santiago, Chile from September 1 - 3, 1995." 3. GRANT APPLICATION - JODI HILL The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 4, 1995, in response to the grant application received from Jodi Hill requesting $100.00 as a travel grant to assist with her attendance at the Fastball Nationals in Surrey, British Columbia from July 30 - August 7, 1995. On motion by Councillor B. Vrbanovic it was resolved: "That we approve the request of Jodi Hill for a cash grant in the amount of $100.00 to assist with her travel expenses to participate in the National Fastball Championship in Surrey, British Columbia, from July 30 - August 7, 1995." COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 14, 1995 - 69 - CITY OF KITCHENER 4. GRANT APPLICATION - SCOTT KUEHL The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 8, 1995, regarding the application from Scott Kuehl in which he requests a waiver of room rental in the amount of $465.95 to cover the facility rental at the Victoria Park Pavilion to hold an invitational chess tournament on the weekend of Friday September 29, 1995 to Sunday October 1, 1995. A discussion took place over whether to tournament was to be closed or open to the public for viewing and whether it was the general practice in chess tournaments to have them closed to the public. Councillor J. Ziegler questioned whether this type of activity fits into the City's grant policy and Mr. Arnot advised that it does and it would be up to this Committee to determine how much financial support it wants to offer. On motion by Councillor J. Ziegler it was resolved: "That we approve the request of Scott Kuehl for an in-kind facility rental grant in the amount of $300.00 to assist with the cost of renting space in the Victoria Park Pavilion from September 29 - October 1, 1995 for the purpose of holding an invitational chess tournament, provided the tournament is open to the public." 5. CURLING HALL OF FAME AND MUSEUM OF CANADA INC. Ms. D. McCrae was in attendance on behalf of the Curling Hall of Fame and Museum of Canada Inc. to advise of the progress being made with the museum and to support the staff report prepared by Mr. R. Arnot, Assistant General Manager, dated August 9, 1995, wherein he recommended the lease of the Registry Building at 122 Frederick St. to the Curling Hall of Fame and Museum of Canada Inc. for a period of 10 years. Mr. Arnot's report also recommended certain lease hold improvements to be carried out by the City of Kitchener along with the City loaning $150,000.00 to the Curling Hall of Fame to be repaid within a 10 year period and other matters to be included in an agreement between the City of Kitchener and the Canadian Curling Association. In addition to Mr. Arnot's report the Committee was also in receipt of a memorandum from Mr. L. Proulx, Project Manager and Director, dated July 27, 1995, outlining those improvements which need to be made to the building along with a breakdown of who pays what portion of the costs. A discussion took place over the financing of the repairs and who pays what portion of the costs. There was also a discussion as to where the City of Kitchener was going to find the $150,000.00 to loan the Curling Hall of Fame. Mr. J. Gazzola, Commissioner of Finance, was requested to provide information to Council at its meeting of Monday August 21, 1995 in order for Council to make an informed decision. It was also noted by Mr. T. McKay that if Council was to approve the increase in the Capital Budget for the Building Services Division that this be the first draw on the Capital Budget for 1996. On motion by Councillor M. Wagner it was resolved: "That we lease the building known as the Registry Building, 122 Frederick Street, Kitchener to the Curling Hall of Fame and Museum of Canada Inc. for a period of 10 years at a rate of $1.00 per year; and That we carry out the lease hold improvements as outlined by Building Services; and That $60,000.00 be added to the 1996 capital account of Building Services to cover such costs; and That the Canadian Curling Association agrees to the holding of two National/International events in Kitchener within the ten year period of this lease; and COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 14, 1995 - 70 - CITY OF KITCHENER 5. CURLING HALL OF FAME AND MUSEUM OF CANADA INC. - cont'd That we provide a loan of $150,000.00, to be repaid within ten years, with the terms and conditions to be approved by the Commissioner of Finance; and That all day-to-day ongoing operating costs be assumed by the Curling Hall of Fame; and That the Curling Hall of Fame actively search out sponsors to generate funds to compensate the City for the proposed rent free arrangement; and That the agreement be reviewed after 5 years; and That Council approve the agreement subject to final authorization by the Canadian Curling Association; and further That the funds required for the City's portion of the lease hold improvements be the first draw on the City's 1996 Capital Budget." 6. GRANT REQUEST - TORONTO SCHOOL OF BUSINESS The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 9, 1995, in response to the grant application received from the Toronto School of Business for a $10.00 per bus pass per student subsidy. On motion by Councillor M. Yantzi it was resolved: "That we approve the request of the Toronto School of Business, on behalf of its students, for a $10.00 per bus pass subsidy, per student, per four month term, requesting such travel assistance." 7. GRANT REQUEST - K-W HUMANE SOCIETY The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 8, 1995, in response to a grant application received from the K-W Humane Society for an in-kind services grant in the amount of $250.00 to cover to cost of road closure for their fundraising event to take place on Sunday September 10, 1995. A discussion took place as to whether or not the grant was necessary or whether staff could assist the Humane Society by dropping off the barriers and allowing the Humane Society to erect them themselves and take them down themselves. Mr. R. Arnot agreed that staff could work with the Humane Society in this regard and that a grant of a lesser amount may be required. On motion by Councillor B. Vrbanovic it was resolved: "That City staff work with the K-W Humane Society in any way possible to reduce the cost of road closure on September 10, 1995, in conjunction with their dog walk and open house; and further That we approve an in-kind services grant for the K-W Humane Society for whatever City charges are incurred in connection with the street closure." COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 14, 1995 - 71 - CITY OF KITCHENER 8.GRANT APPLICATION - KITCHENER-WATERLOO TRACK AND FIELD ASSOCIATION The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 4, 1995, in response to a grant application received from the Kitchener-Waterloo Track and Field Association requesting a travel grant in the amount of $500.00 to assist with the cost of five athletes attending the Canadian Junior Track and Field Championships in Abbottsford, British Columbia from July 27 - 30, 1995. It was noted in the report that one of the athletes had already received a grant this year. On motion by Councillor C. Weylie it was resolved: "That we approve the request of the Kitchener-Waterloo Track And Field Association for a cash grant in the amount of $400.00 to assist four Kitchener athletes with travel expenses associated with their attendance at the Canadian Junior Championships held in Abbottsford, British Columbia, from July 27-30, 1995." 9. GRANT REQUEST -ARTS EXPRESS The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 8, 1995, responding to the grant application from Arts Express - W.L.U. in which he recommended the Committee not support the grant application for Arts Express as it does not generally fit in to the City's grant policy and that the Waterloo Community Services indicated that they had not be approached by the organizers requesting financial support. In view of the fact that the camp was held in Waterloo it was his opinion that it should be supported by the City of Waterloo. Mr. M. Meninger, Program Co-ordinator, was in attendance to explain the grant request and advise that their deficit has now been looked after; however they would request a grant for their 1996 camp. On motion by Councillor Jake Smola it was resolved: "That no action be taken, at this time, on the request of Arts Express for a grant for their 1996 Summer Camp; and further That Arts Express apply for a 1996 grant through the City's normal grant process." 10. KITCHENER JUNIOR"B" DUTCHMEN HOCKEY CLUB - NEVADA TICKETS SALES The Committee was in receipt of a report from Mr. K. Baulk, Division Manager, Kitchener Memorial Auditorium Complex, dated August 9, 1995 respecting the request of the Kitchener Junior "B" Dutchmen Hockey Club to sell Nevada tickets during their regular season and play-off games. Mr. P. Collins was in attendance on behalf of the Club to answer any questions to Committee might have in this regard. On motion by Councillor B. Vrbanovic it was resolved: "That, subject to obtaining the necessary licence, the Kitchener Junior "B" Dutchmen Hockey Club be permitted to sell Nevada tickets at the Kitchener Memorial Auditorium Complex during their regular season and play-off hockey games; and That the Kitchener Jr. "B" Dutchmen Hockey Club be permitted to obtain the license on behalf of the Kitchener Minor Hockey Association and Kitchener Sports Association with the future approval of these groups, and share revenues as deemed appropriate; and 10. KITCHENER JUNIOR "B" DUTCHMEN HOCKEY CLUB - NEVADA TICKETS SALES - cont'd COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 14, 1995 - 72 - CITY OF KITCHENER That this arrangement be for a one year period, commencing September 1, 1995 to August 31, 1996, and be subject to review by the Community Services Committee after this period; and further That this recommendation be subject to the approval of the City's Licensing Division." 11. LIGHTING IN VICTORIA PARK Mr. R. Pinke was in attendance on behalf of several service clubs in the City of Kitchener requesting approval of a plan to put lighting displays in Victoria Park. Mr. Pinke explained that the display would utilize a North American Christmas theme and that it was a joint community project involving several service clubs in the City of Kitchener. The Committee was not in receipt of any financial plan or written explanation of what was involved. Mr. Pinke advised that the organizations who are banding together to put this display in place are requesting a $200,000.00 interest free loan from the City of Kitchener which they would intend to repay at a rate of $20,000.00 a year starting in September 1996. A discussion took place amongst the members of the Committee as to where the City was to find this kind of money and it was generally agreed that consideration of this matter would be deferred to the council meeting of August 21, 1995 in order to allow Mr. J. Gazzola an opportunity to review and suggest where the City might find this amount of money and under what circumstances and conditions it should be lent. On motion by Councillor J. Ziegler it was resolved: "That consideration of the lighting plan for Victoria Park and the request for a $200,000.00 interest free loan be deferred to the Council meeting of August 21, 1995." 12. DELEGATION - GARNET DUFFY- SHUFFLEBOARD COURT The Committee was in receipt of a letter from members of the Rockway Centre concerning the need for shuffleboard courts in the City of Kitchener. The letter explains the limited space for shuffleboard at the Rockway Centre. Councillor M. Wagner suggested that Mr. Duffy speak with staff and that the Committee would need an analysis of costs and what is available at the present time. Mr. Arnot explained that he had meet with Mr. Duffy and explained that attaining the facilities costs money. He advised Mr. Duffy that shuffleboard would be incorporated into the revised master plan for the Parks and Recreation Department; however nothing could be done in time to host the senior games in 1996. Mr. Arnot advised that he would continue to carry on discussions with Mr. Duffy and with the City of Waterloo. 13. GRANT REQUEST - KITCHENER KIESWETTER JUNIOR WOMENS FASTBALL CLUB The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated August 2, 1995, in which he comments on a grant request from the Kitchener Kieswetter Junior Womens Fastball Club for a travel grant to assist with expenses in attending the Canadian Championship in Saskatoon from August 6 - 13, 1995. On motion by Councillor C. Weylie it was resolved: "That we approve the request of the Kitchener Kieswetter Junior Womens Fastball Club for a cash grant in the amount of $300.00 to assist with their travel expenses to attend the Canadian Championship in Saskatoon, Saskatchewan, from August 6 - 13, 1995." 14. DESIGN HOUSE - COMMUNITY ARENA/GOLF COURSE ADVERTISING COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 14, 1995 - 73 - CITY OF KITCHENER The Committee was in receipt of a report from Messrs. R. Wyatt and G. Kett dated August 8, 1995, recommending an agreement between the City of Kitchener and Design House giving Design House the exclusive right to sell advertising at the City's five community arenas and two public golf courses. On motion by Councillor C. Weylie it was resolved: "That the Mayor and Clerk be authorized to sign an agreement between the City and Design House for a three year term ending August 31, 1998, to grant Design House the exclusive right to sell advertising at the City's five community arenas and two public golf courses, all of which shall be to the satisfaction of the City Solicitor." 15. BROWN'S FINE FOODS - FOOD AND BEVERAGE AGREEMENT The Committee was in receipt of a report from Mr. K. Baulk, Division Manager, Kitchener Memorial Auditorium Complex, dated July 20, 1995, recommending an adjustment in the agreement with Brown's Fine Foods. Mr. K. Baulk introduced this matter and Mr. P. Brown was in attendance to answer any questions the Committee might have in this regard. On motion by Councillor C. Weylie it was resolved: "That the agreement with Brown's Fine Foods for concession rights at the Kitchener Memorial Auditorium Complex be adjusted to reflect a minimum guarantee payable as follows: 1994/1995 - $180,000, 1995/1996 - $185,000; and That the guarantee be reviewed and approved by the Community Services Committee on an annual basis during the term of the contract with the objective of re-establishing the $200,000 guarantee as soon as possible; and further That Brown's Fine Foods increase their contribution on all sales over $720,000 to 30% from the current rate of 25%." 16. ART, ARTIFACT ACQUISITION AND MANAGEMENT POLICY The Committee was in receipt of a report from Mr. G. Sosnoski, Manager of Corporate Records/Assistant City Clerk, dated August 2, 1995, recommending certain amendments to a recommendation approved by this Committee at its meeting of June 28, 1995. On motion by Councillor M. Wagner it was resolved: "That subsection 1 and 2 of the Art, Artifact Acquisition and Management Policy approved by this Committee at the meeting of June 28, 1995 be amended in accordance with the report of Mr. G. Sosnoski, Manager of Corporate Records/Assistant City Clerk, dated August 2, 1995." The Committee questioned what would happen now with the Public Art Policy which was also withdrawn from the Committee's report to Council of July 4, 1995 and Mr. Sosnoski advised that the amended Art, Artifact Acquisition and Management Policy along with the Public Art Policy would be placed on this Committee's report to Council for the Council meeting of August 21, 1995. 17. REPAIRS TO PROTESTANT MAUSOLEUM AUGUST 14, 1995 COMMUNITY SERVICES COMMITTEE MINUTES - 74 - CITY OF KITCHENER The Committee was in receipt of a report from Mr. G. Kett, Division Manager, Golf Course and Cemetery Operations, dated July 31, 1995, recommending that all repair work identified in the report of Sze-Straka, dated April 1995, be undertaken in 1995. A breakdown of costs along with the amount of money in the current Capital Budget and the additional funding required was also provided in the report. Mr. L. Proulx was in attendance and gave an explanation as to the benefits of doing all the work in 1995. Further, he advised that this property is designated under the Ontario Heritage Act and members of the Local Architectural Conservation Advisory Committee have been working with staff in this regard. Councillor Weylie put forward the recommendation contained in Mr. Kett's report. Councillor Jake Smola questioned Mr. Gazzola as to where the additional funds would come from. Mr. Gazzola advised that he hoped this Committee would defer this request to the Capital Forecast and determine at that time if the dollars are available. Councillor Jake Smola put forward a motion to defer consideration of this request to the Capital Forecast discussions. Councillor John Smola agreed with Councillor Jake Smola and stated that this Committee, this date, has considered approval in the amount of approximately half a million dollars which has not been budgeted for in 1995 and he suggested that this Committee should be taking a closer look at the budget and where this money is to come from. On motion by Councillor Jake Smola it was resolved: "That consideration of the report of Mr. G. Kett, Division Manager, Golf Course and Cemetery Operations, dated July 31, 1995, concerning repairs to the Protestant Mausoleum at Woodland Cemetery be deferred to Capital Forecast discussions." Councillor J. Ziegler requested that Mr. J. Gazzola advise Council as to where the funds to cover the loans which have been requested today, would come from. 18. ADDITIONAL STAGING - CiViC SQUARE The Committee was in receipt of a memorandum from Mr. T. McKay, dated July 24, 1995, recommending that where a major event requires additional staging to be added to the permanent stage in the Civic Square, no charge for the additional staging be made to the organization involved. On questioning, Mr. McKay advised that the cost for each event is approximately $800.00 and the City gets approximately two requests per year, one from Oktoberfest and one from the First Night event. On motion by Councillor C. Weylie it was resolved: "That where a major event requires additional staging to be added to the permanent stage in the Civic Square, no charge for the additional staging be made to the organization involved." 19. WEBER PARK CENTRAL FREDERICK NEIGHBOURHOOD ASSOCIATION SUMMER FESTIVAL The Committee was in receipt of a request from the Central Frederick Neighbourhood Association to use Weber Park on August 20, 1995, for their 3rd Annual Summer Festival. It was noted that a liquor licence was also required and would be obtained by the caterer catering this event. 19. WEBER PARK CENTRAL FREDERICK NEIGHBOURHOOD ASSOCIATION SUMMER FESTIVAL-cont'd COMMUNITY SERVICES COMMITTEE MINUTES AUGUST 14, 1995 - 75 - CITY OF KITCHENER On motion by Mayor R. Christy it was resolved: "That the Central Frederick Neighbourhood Association be permitted to use Weber Park on August 20, 1995, for its 3rd Annual Summer Festival; and further That the City of Kitchener has no objection to a liquor licence being issued for this event." 20. FIRE DEPARTMENT COMMUNICATIONS DIVISION The Committee was in receipt of a report from Fire Chief J. Hancock, dated August 8, 1995, recommending that a new division be created in the Fire Department, being a Division of Fire Communications, being made up of full-time, uniformed, civilian members of KPFFA by hiring six dispatchers. These positions would be filled through the elimination of four firefighter positions and a minimum service level of two dispatchers be maintained at all times. It is proposed that the day shift supervision be temporarily achieved by transferring a Captain to the Communications Division for a least six months, at which time supervisory options could be considered. On motion by Councillor M. Yantzi it was resolved: "That a Division of Fire Communications be created, made up of full-time, uniformed, civilian members of KPFFA by hiring six dispatchers; and That the six communications positions be filled through the elimination of four fire firefighter positions; and That a service level of a minimum of two dispatchers (at least one of which is a full-time dispatcher) be maintained at all times; and further That day shift supervision be temporarily achieved by transferring a Captain to the Communications Division for a least six months at which time supervisor options can be considered." 21. TREE PLANTING CREW- TOWN OF GODERICH The Committee was in receipt of a report from Mr. T. Clancy, General Manager, dated August 10, 1995, recommending that a tree planting crew from the City of Kitchener be sent to Goderich as a "Community Parks Week" initiative to assist Goderich in replanting approximately 1,000 trees lost during the July cyclone. On motion by Councillor M. Wagner it was resolved: "That we send a tree planting crew to Goderich as a "Community Parks Week" initiative to assist in replanting approximately 1,000 trees lost during the July cyclone." 22. INFORMATION ITEMS The Committee acknowledged receipt of the following for information purposes: A. Non-Resident Fee For Aquatics Registration B. KMA Event Financial Report 22. INFORMATION ITEMS- cont'd C. Thank You Letter from Bridgeport Summer Adventure Playground Committee AUGUST 14, 1995 COMMUNITY SERVICES COMMITTEE MINUTES - 76 - CITY OF KITCHENER 23. D. Stanley Park Community Association/Oktoberfest Lions - July 1 Celebration E. Thank You Letter from Elaine Nadalin F. Kiwanis Community Campfire - August 7, 1995 G. Capital Projects Update H. Grant Analysis Update ADJOURNMENT On motion the meeting adjourned at 3:30 p.m. Dianne H. Gilchrist Committee Secretary