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HomeMy WebLinkAboutCommunity Svcs - 1996-04-22CSC\1996-04-22 APRIL 22, 1996 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the chairmanship of Councillor G. Lorentz, commencing at 2:00 p.m., with all members present except Councillor M. Wagner. Others Present: Messrs. R. Arnot, T. Clancy, K. Baulk, R. Weber. G. Kett, T. McKay and Ms. D. Gilchrist. 1. DELEGATION - K-W COUNTRYFEST AND CENTRAL ONTARIO EXHIBITION Mr. D. Vance was in attendance on behalf of Conklin Shows in support of the staff report prepared by Mr. K. Baulk, Manager, Kitchener Memorial Auditorium and Kitchener Farmers' Market, dated April 17, 1996, which was attached to the agenda. The report from Mr. Baulk recommends a renegotiation of the rental agreement with the C.O.E./Conklin partnership. On motion by Councillor T. Galloway - it was resolved: "That approval be granted to host the Exhibition at the Kitchener Memorial Auditorium Complex under a renegotiated rental rate for the C.O.E./Conklin partnership as follows: 1996 1997 1998 $6,000 plus expenses $19,650 plus expenses $19,650 plus expenses." SKILLS CANADA COMPETITION Mayor R. Christy offered his congratulations to staff for their excellent effort in bidding for the Skills Canada Competition in 1997/98. He advised that the people from Skills Canada are pleased with what this City has to offer. Councillor G. Lorentz also congratulated staff and advised that there have been several other successful bids and a list of them will be circulated to members of Council. COUNTRY HILLS COMMUNITY CENTRE The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated April 10, 1996, recommending that staff begin the process of selecting an architect to design the Country Hills Community Centre, funds for which have been included in the Capital Budget and Capital Forecast. Staff distributed copies of a proposed operating budget for this community centre at the meeting. Councillor J. Ziegler put forward the recommendation contained in the staff report. Councillor M. Yantzi questioned the operating budget as proposed by staff, advising that he understands that funds have been included in the Capital Budget for the construction of the community centre, but he questioned the costs of running such a centre on an annual basis. He questioned whether there were any other methods of operation to reduce these costs. Councillor J. Ziegler commented that this is a valid concern, but not just with this community centre. Staff should look at all operating costs to try and reduce them across the board and he suggested that collectively there is a responsibility to look at costs. Councillor G. Lorentz questioned staff as to whether these are normal costs for operating a community centre and Mr. Arnot responded that this one is a little larger than the last centre that was constructed. It is normal to increase operating costs this way. Further, he advised that the centre will be larger because it is serving a larger community. Councillor K. Redman questioned whether staff are considering partnerships for things other than the ongoing operational costs of utilities and Mr. Arnot responded that the trend is to share staff between departments and to create new partnerships. Councillor Redman stated that COMMUNITY SERVICES COMMITTEE MINUTES APRIL 22, 1996 - 25 - CITY OF KITCHENER 3. COUNTRY HILLS COMMUNITY CENTRE (CONT'D) Council is really open, at this time, to partnerships and she advised that Council would be willing to help eliminate anything standing in the way of these partnerships. Councillor J. Ziegler suggested that in addition to the staff recommendation, part of the motion should be to ask that the architect, in designing this community centre, consider including as many features as possible which would help reduce operating costs and staffing costs. Councillor M. Yantzi asked that as part of the motion staff be directed to consider alternative methods of funding operating costs before the operating budget is finally approved. This amendment was generally accepted by the Committee. On motion by Councillor J. Ziegler - it was resolved: "That staff begin the process to select an architect to design the Country Hills Community Centre, and further, That the architect be requested to include as many features as possible to minimize operating and staff costs, and further, That staff investigate alternative methods of funding operating costs for this community centre prior to the operating budget receiving final approval." 4. REVISION TO CURRENT CEMETERY TARIFF OF CHARGES The Committee was in receipt of a report from Mr. G. Kett, Division Manager, Cemetery and Golf Course Operations, dated April 15, 1996, recommending changes to the Tariff of Charges in order to eliminate the proposed Saturday additional charges. A brief discussion took place in this regard. On motion by Councillor C. Weylie - it was resolved: "That the current Cemetery Tariff of Charges be amended to eliminate the proposed Saturday additional charges, replacing them with a nominal additional cost on each other internment rate." 5. LANCASTER/BREITHAUPT STREETS GREEN The Committee was in receipt of a report from Messrs. T. O'Brien, Landscape Architect and R. Wyatt, Manager, Athletics/Community Arenas, Design and Development, dated April 16, 1996, recommending that the open space located at the corner of Lancaster Street and Breithaupt Street be named "Maple Lane Green". On motion by Councillor J. Ziegler - it was resolved: "That the open space located at the corner of Lancaster Street and Breithaupt Street be named "Maple Lane Green" in recognition of Maple Lane Dairy, the adjacent property." 6. BROWN'S AUTOMATIC VENDING (1975) LIMITED The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Athletics/Community Arenas, Design and Development, dated April 16, 1996, recommending that the financial terms of the agreement between the City and Brown's Automatic Vending relative to the operation of concessions at community arenas be adjusted. On motion by Councillor J. Ziegler - it was resolved: COMMUNITY SERVICES COMMITTEE MINUTES APRIL 22, 1996 - 26 - CITY OF KITCHENER 6. BROWN'S AUTOMATIC VENDING (1975) LIMITED (CONT'D) "That the financial terms in the agreement between the City and Brown's Automatic Vending (1975) Limited relative to operation of the concessions in the community arenas be adjusted from an annual guarantee of $72,500 or 22% of gross sales, whichever is greater, to an annual guarantee of $65,000 or 22% of gross sales, whichever is greater; and further, That this reduction be in effect from February 1, 1996 to the end of the contract, which is January 31, 1999. 7. BUDGET REDUCTION COMMITMENT - PARKS AND RECREATION The Committee was in receipt of a report from Mr. T. Clancy, General Manager, dated April 17, 1996, outlining various budget reductions and changes which would amount to a $50,000 elimination from the 1996 current budget for the Parks and Recreation Department. A brief discussion took place in this regard. On motion by Councillor J. Ziegler - it was resolved: "That the following changes and budget reductions be allocated to the accounts listed, to meet the $50,000 budget reduction as outlined during the budget meetings: (a) Chan.qes The $50,000 allocation which has been eliminated from the 1996 current budget be allocated as a result of the following changes: (i) Two custodians transferred from Parks Operations to Building Services filling two LTD vacancies; (ii) One custodial vacancy existed within Parks and Recreation for six months; Savings also resulted from using part-time staff on weekends and calling in additional help as needed; (b) Reductions (i) Centreville Chicopee Community Centre Index 632307 $9,000 (ii) Victoria Park Pavilion Index 632349 $7,000 (iii) Victoria School Centre Index 631310512,000 Total $28,000 General custodial services within Parks Operations have reduced from two custodians to one for Parks Operations, Boathouse, Victoria Park washrooms, etc., with weekend part- time for fill in hours. (iv) Parks Operations - General Index 662007522,000 Total $50,000." 8. DEPARTMENT ANNUAL REPORT It was agreed that consideration of this item would be deferred until the Committee's next meeting. 9. INFORMATION ITEMS COMMUNITY SERVICES COMMITTEE MINUTES APRIL 22, 1996 - 27 - CITY OF KITCHENER 10. The Committee acknowledged receipt of the information items attached to the agenda. A discussion took place about the opening of the golf courses for the 1996 season. Mr. Kett advised that the courses would be open as of Friday, April 26. He also advised that it was anticipated that the renovations at Rockway Golf Club would be completed by May 15, 1996. ADJOURNMENT On motion the meeting adjourned at 2:35 p.m.. Dianne H. Gilchrist Committee Secretary