HomeMy WebLinkAboutFCS Agenda - 2019-10-21Finance & Corporate Services Committee
Agenda
Monday, October 21,2019
10:00 a.m. –11:00 a.m.
Office of the City Clerk
Council Chamber
Kitchener City Hall
nd
200 King St.W. -2Floor
Kitchener ON N2G 4G7
Page 1Chair -Councillor S. DaveyVice-Chair -Councillor P. Singh
Consent Items
The following matters are considered not to require debate and should be approved by one motion in accordance
with the recommendation contained in each staff report. A majority vote is required to discuss any report listed
as under this section.
1.DSD-19-246-Environmental Advisory Committee Recommendation
-Reep Green Solutions Annual Request for Financial Support
Delegations
Pursuant to Council’s Procedural By-law, delegations are permitted to address the Committee for a maximum of five
(5)minutes.
None
Discussion Items
2.FIN-19-077-2020 User Fees(45min)
Information Items
FIN-19-083-2019 August Variance Report
Jeff Bunn
Manager, Council & Committee Services/Deputy City Clerk
** Accessible formats and communication supports are available upon request. If you require assistance to
take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994 **
REPORT TO: Finance & Corporate Services Committee
DATE OF MEETING:October 21, 2019
SUBMITTED BY: Environmental Advisory Committee
PREPARED BY: Cody Boomer, Executive Assistant, Development Services, 519-741-
2200 ext. 7407
WARD (S) INVOLVED:All
DATE OF REPORT:October 8, 2018
REPORT NO.:DSD-19-246
SUBJECT:Environmental Advisory Committee Recommendation – Reep Green
SolutionsAnnual Request for Financial Support
__________________________________________________________________________________________
RECOMMENDATION:
That, subject to the 2020budget deliberations, $31,370be allocated to Reep Green
Solutionsas part of the Utilities2020CapitalBudget.
BACKGROUND:
Founded in 1998, Reep Green Solutions providesresidents with tools for sustainable resource use,
energy conservation and efficiency, and renewable energy applications through the facilitation of
environmental programs and services, public education, research and community partnerships. In early
2006, Reep Green Solutions became incorporated as a project of Waterloo Region Green Solutions
(WRGS), a community-based environmentalcharity which helps citizen live sustainably.Itis funded by
a combination of local partners, provincial contracts, municipal grants and client fees.
REPORT:
At the September 19, 2019 Environmental Advisory Committee meeting, the Committee considered a
request from Reep for a grant of $31,370which would represent the City of Kitchener’s contribution to
the group’s core 2020operating budget. Ms. Mary Jane Patterson, Executive Director, and Mr. Patrick
Gilbride,Manager of Green Infrastructure Programs, reviewed the organization’s achievements in
2018/2019 andgoals for 2020. Ms. Pattersonadvised that the work undertaken by ReepGreen Solutions
aligns well with the City’s Strategic Plan to build a strong and resilient economy, create safe and thriving
neighbourhoods, and helpsestablish a more sustainable environment and infrastructure. Ms. Patterson
provided a summary of Reep’s 2018-2019 finances.
The Environmental Advisory Committee expressed support for the request for the additional funding,
noting that core funders are essential to ensure the continued operation of Reep Green Solutionsand
acknowledged the important work they offer the community.
A copy of Reep’s funding request, which includes a financial summary,has been attached for reference.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through the
delivery of core service.
FINANCIAL IMPLICATIONS:
The funding allocation for Reep’s 2020 work program is funded through the Utilities budget.
COMMUNITY ENGAGEMENT:
INFORM - The September 19, 2019 Environmental Advisory Committee agenda, the ReepGreen
Solutions grant funding request isavailable for review on the City’s website.
CONSULT - At the September 19, 2019 EnvironmentalAdvisoryCommittee meeting, the Chair informed
all those in attendance that any recommendation arising from the Committee would be considered at a
standing Committee meeting.
ACKNOWLEDGED BY: Justin Readman, General Manager,DevelopmentServices
Appendix A - Reep’s funding request
Appendix B – Reep’s Annual Presentation Financial Summary Slide 2018-2019
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IĻƌƦźƓŭ ƦĻƚƦƌĻ ƌźǝĻ ƭǒƭƷğźƓğĬƌǤ
ŷğƓƉ Ǥƚǒ ŅƚƩ ƦƩƚǝźķźƓŭ ƭǒĭŷ ŭƩĻğƷ ƌĻğķĻƩƭŷźƦ źƓ ƚǒƩ ĭƚƒƒǒƓźƷǤ ŅƚƩ ĻƓǝźƩƚƓƒĻƓƷğƌ ƭƷĻǞğƩķƭŷźƦͧ
Kitchener resident, donor to Reep Green Solutions.
September 13, 2019
Dear Kitchener Environmental Committee members,
As I write, the federal election has just begun. ne of the most important issues
on the table is climate change. Municipalities are at the forefront of climate action, and need support in
this critical ǤƚǒƩ ƌƚĭğƌ ĻƓǝźƩƚƓƒĻƓƷğƌ ĭŷğƩźƷǤ, comes in.
Reep amplifies thleadership, through programs
and services that give residents the capacity to take action in their own lives. Our RAIN Smart
Neighbourhoods project is an excellent example, helping our community adapt to increased and more
intense precipitation. The city contributed $25,000 per year for 3 years to this project, which Reep
leveraged to bring in approximately $450,000 from the Ontario Trillium Foundation and others, a 6 to 1
return on investment. You can see the results in our Annual Report: close to 100,000 litres of stormwater
storage capacity installed through 62 rain gardens, infiltration galleries and permeable paving projects,
and two neighbourhoods that are now more flood resilient and aware.
Through Depave Paradise, home energy evaluations, water conservation audits, backyard tree planting,
the Project Neutral carbon footprint tool, our Reep House for Sustainable Living, the Zero Waste
Challenge, and the jointly-led ClimateActionWR, Reep Green Solutions helps Kitchener residents reduce
greenhouse gas emissions, adapt to our changing climate, and live more sustainably.
We share this report with deep thanks to you, Committee members, as well as to Kitchener Utilities and to
the City of Kitchener, for
do it without you. We ask the City of Kitchener to renew its funding for next year (2020) in the amount of
$31,370, a 1.5% cost of living increase over the $30,907 received last year. Your contribution goes directly
towards our operating costs, and makes all of these results possible.
Our thanks to you for Kitchener. We look forward to
working together in 2020.
Yours truly,
Mary Jane Patterson
Executive Director
Phone: 519-744-6583 Email: info@reepgreen.ca Website: reepgreen.ca
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222 Frederick St., Kitchener, ON N2H 2M8 Charity registration #: 81585 2348 RR0001
Why support Reep Green Solutions?
Reep is one of very few organizations that work with the residential sector on practical ways to prevent and adapt to
climate change. We show homeowners how to take action on home energy and water efficiency, waste reduction and
stormwater management.
Our programs help the City of Kitchener achieve its new 2019-2022 Strategic Plan.
Reep contributes directly to the strategic goal of Environmental Leadership, achieving a healthy and livable
community by proactively mitigating and adapting to climate change and by conserving natural resources
Climate Adaptation
Reep Green Solutions works with Kitchener residents, neighbourhoods and staff to help our community adapt to the
hotter temperatures and more intense storms we are experiencing as a result
The Sheppard Public School Depave Paradise project led by Reep brought students, parents, teachers and
volunteers together in ripping up pavement and replacing it with green space. The result is increased beauty,
functionality and health for students and teachers in a cooler, shaded area of the playground. The rain that
drains to this area soaks into the ground rather than turning into runoff that carries pollution to our living creeks
and the Grand River.
RAIN Smart Neighbourhoods: 3 years, 2 neighbourhoods, 62 projects = increased flood resilience in Mount Hope
and Lakeside.
National Disaster Mitigation Program, Reep Green Solutions is leading a Greening Your Neighbourhood
Workshop in Ward 1. The goal is leveraging the knowledge of residents to identify opportunities to install green
infrastructure.
Our biggest collaboration with the City of Kitchener is about to s 10-
year flood mitigation and prevention initiative funded by the federal government and Kitchener. Reep will bring
the public education and action component to the neighbourhoods receiving infrastructure improvements,
inviting residents to be part of the solution through rainwater measures on their own property and on the public
boulevards.
Climate Change Mitigation
Reep has received Region of Waterloo support to help us all begin our climate journey at home, with an online
tool called Project Neutral (https://app.projectneutral.org/reep) that calculates our carbon footprint, and shows
us how to reduce it. If you have not yet tried it out please do we would love to hear your feedback!
had energy evaluations from Reep in the past 20 years undertook 5,000
home energy retrofits, reducing an estimated 15,000 tonnes of greenhouse gas emissions annually by following
We continue to advocate for incentives to be available for Kitchener residents.
The Reep House for Sustainable Living, located in the heart of downtown Kitchener, demonstrates energy and
water efficiency in a 110-year-old LEED Platinum certified home. This showcase of home retrofit measures is a
teaching tool and resource for the community, through tours, workshops and events.
In the past 3 years Reep has conducted 575 water conservation audits in Kitchener homes on behalf of the Region
of Waterloo. On the spot we were able to install 350 measures that began saving water immediately, such as
high efficiency showerheads and toilet flapper valves.
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contributes to the Action Statements within the goal of
Environmental Leadership:
a) Develop a Community Climate Action Plan with partner organizations by 2020
Reep Green Solutions co-leads the Community Climate Action Plan (along with Sustainable Waterloo
Region), bringing the partner organizations together around the table;
Last year our ClimateActionWR collaborative led the way for unanimous approval by City Council of the
80% reduction target by 2050, as well as by Cambridge, Waterloo and the Region of Waterloo;
Our ClimateActionWR initiative has now secured 2-year funding to create the long term climate action
plan that will achieve our 80 x 50 target. The process includes public engagement and consultation in
our collective vision for 2050 for our community, as well as technical expertise, and 2 pilot projects.
b) Launch and implement a Corporate Climate Action Plan by 2019 to achieve an absolute greenhouse gas
emission reduction of at least 8% by 2026
The funding that our ClimateActionWR collaborative received includes funds for capacity building for our
municipalities, to help bridge gaps in knowledge so that municipal staff receive support in achieving the
corporate climate action plan.
c) Implement the Sustainable Urban Forest Strategy with a focus on establishing a tree canopy target by 2020
and the current 2018 tree planting backlog eliminated by 2022
In a unique partnership with the City of Kitchener, City of Cambridge, and with Toronto-based LEAF,
Reep Green Solutions is bringing a tree stewardship program to our community. The focus is on planting
the right tree in the right place, and educating homeowners to ensure that the trees not only survive,
but thrive.
d) Reduce waste sent to landfills by implementing new waste diversion programs at our facilities and events by
2021
Reep Green Solutions brings our annual Zero Waste Challenge to everyone in the community,
We challenge residents to use a mason
jar to contain the waste they produce in one week. It helps us all become more conscious of the choices
we make and the waste that results, at home and out in the community.
Conclusion
Our Mission at Reep Green Solutions is We are proud to work
with the City of Kitchener to achieve our shared goal of environmental leadership. Our vision of a more resilient, vibrant,
caring and sustainable community is always in front of us. Thank you for supporting this good work!
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Reep Green Solutions Financial ReportStatement of Revenue and Expenses!¯± ͶȝͶͽ ȟMar 31/19
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REPORT TO:Finance and Corporate Services Committee
DATE OF MEETING:October 21,2019
SUBMITTED BY:Ryan Hagey, Director of Financial Planning 519-741-2200 Ext 7353
PREPARED BY:Debra Fagerdahl, Manager of Financial Planning 519-741-2200 Ext 7114
WARD (S) INVOLVED:All
DATE OF REPORT:October 8,2019
REPORT NO.:FIN-19-083
SUBJECT:2019AugustVariance Report
___________________________________________________________________________
RECOMMENDATION: For Information
BACKGROUND:
Staff prepares a variance report three timesper year reflecting results as at the end of April,
August and December. This is the second
performance versus the 2019budget as at the end of August.
The report and attached schedules include information regarding:
tax supported services
rate supported enterprises/utilities, and
supplementary information related to investment income
-year financial results are normal as operations rarely
exactly reflect budgeted expectations. Because of this, the City maintains stabilization
reserves that have minimum/maximum targets based on the variability of the associated
activities. The Tax Stabilization Reserve balance as at December 31, 2018was $5.2M
compared to the minimum target of $5.9M.
REPORT:
1.0% of budget.
The major contributors to the overall net positive variance are the projected surplusesin
Engineering, Facilities Management, Payments in Lieu (PILs) and Investment Income.These
surpluses are offset by a large deficit in Parks & Cemeteries.More details about each of the
ded in the report below and in Schedule 1.
-tax supported business lines) results to the end of August show
that all of the enterprises have results that meet or exceed expectations. More details about
ded in the report below and in Schedules 2-8.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY1-866-969-9994for assistance.
IF1 - 1
Significant projected tax supported variances (over $200,000) are summarized below.
Additional details are provided in Schedule 1 for variances that exceed $50,000.
Operating Fund Tax Base (Schedule 1)
Staff iscurrently projecting a surplus of $1,425,000in tax-supported operations in 2019. This
equates to a 0.7% variance from the operating expenditure budget of $196M.
Significant Projected Variances (over $200,000)
Development Services Department:
Engineering Administration is projecting a surplus of $215,000 due to higher than
anticipated engineering revenues from shared Planning fees and from subdivision
reviews.
Infrastructure ServicesDepartment:
Facilities Management is projecting a surplus of $400,000 due to utility savings from
continued benefit of energy conservation initiatives at large facilities such as the
Kitchener Operations Facility, Kitchener Memorial Auditorium, City Hall and the
Market, as well as seasonal variability.
Parks and Cemeteries is projecting a deficit of $720,000 due to higher than
expected winter maintenance costs because of new provincial standards for
sidewalks and the requirement to respond to icy conditions. There was also an
increase in the multi-use trails requiring winter maintenance.
General Revenue:
Payment in Lieu (PILs) is projecting a surplus of $415,000 due to an unbudgeted
September supplementary tax billing.
Investment income is projecting a surplus of $675,000due to higher investment
balances.
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Enterprises (Schedules 2 to8)
For the period of January to August, Enterprise results as a whole are $5.2M better than
budget. All Enterprises performed as expected or better than expected with the largest
positive variance in the Building Enterprise($1.4M).Details of each Enterprise are
noted below.
Building Enterprise (Schedule 2)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Building 1,627 154 1,473
The Building Enterprise has a surplusof $1.6Mwhich is $1.4Mbetterthan the budgeted
surplus. This is largely due to higher than expected revenues from downtown residential and
office project permits.
Golf Courses (Schedule 3)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Golf 515 510 5
The Golf Enterprise is on budget.
Parking Enterprise (Schedule 4)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Parking 681 82 599
The Parking Enterprise has a surplus of $681,000 which is $599,000 better than the budgeted
surplus. This is due to higher demand at some of City parking facilitiesand the delay of the
redevelopment at Forsyth parking lot.The lower than expected salary costs due tovacancies
and snow removal costs also contributed to the positive variance.
Water Utility (Schedule 5)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Water 582 133 449
The Water Utility has a surplusof $582,000which is $449,000 better than the budgeted
surplus. Extra revenue from increased water sales above the 5-year average used to prepare
the budget was offset by increased purchases of water from the Region. Savings in expenses
due to fewer number of watermain breaks make up the majority of the net favourable variance.
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Sanitary Sewer Utility (Schedule 6)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Sanitary Sewer 558 (182) 740
The Sanitary Sewer Utility has a surplus of $558,000which is $740,000 better than the
budgeted deficit. This is due to higher than expected sewer surcharge revenue which is
consistent with the water utility. The positive variance from revenue is offset bya higher
sewage processing costs which is consistent with increasedconsumption.Lower
maintenance costs due to delays of the maintenance program contribute to the positive
variance.
Storm Sewer Utility (Schedule 7)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Storm Sewer 1,352 878 474
The Storm Sewer Utility has a surplus of $1.4Mwhich is $474,000 better than the budgeted
surplus. This is due to staff vacancies and lower than expected maintenance activity because
of delays of pipe repairs.
Gas Utility (Schedule 8)
Net ResultsVariance
($000's)ActualBudgetFavourable/
(Unfavourable)
Gas Division (Total) 82 (1,351) 1,433
Gas Delivery 1,898 899 999
Gas Supply (1,816) (2,250) 434
Gas Utility -Overall, the Gas Utility has a surplus of $82,000which is $1.4M better than the
budgeted deficit. Revenues in both Gas companies are better than budget due to higher than
anticipated consumption related to cooler temperatures in the first four months of the year.
Gas Delivery has a surplus of $1.9M which is $999,000 better than the budgeted surplus.
Increased revenues account for just over 50% of the variance, and costs associated with lower
than expected Union delivery charges and staff vacancies added to the positive variance.
Gas Supply has a deficit of $1.8M which is $434,000 better than the budgeted deficit. Revenues
were well above budget ($1.1M) for the first portion of the year due to higher gas consumption.
This was offset by an increase in direct costsdue to the higher volume of sales.
Current year results were considered in the rate change recommendation presented to Council
in the fall.
IF1 - 4
Investment Report (Schedule 9)
-term investment
yields to date have averaged 2.57%, and average short-term investment balances remain high.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
through the delivery of core service.
FINANCIAL IMPLICATIONS:
Financial implications are discussed above and detailed in the attached schedules.
COMMUNITY ENGAGEMENT:
INFORM
the council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services.
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Average Short-Term
Investment Balance*
Investment Report as of August 31, 2019
January to August 2019
Comparison of Short Term Yields
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Operating Fund
Accumulated Interest
Investment Report as of August 31, 2019
Long Term Investments
Cash & Short Term Investments
Investment Balances
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