Loading...
HomeMy WebLinkAboutCommunity Svcs - 1997-12-08CSC\1997-12-08 DECEMBER 8, 1997 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the chairmanship of Councillor G. Lorentz, commencing at 1:55 p.m., with all members present, except Mayor C. Zehr, who entered the meeting shortly after its commencement. Others Present: Ms. P. Houston, Messrs. J. Gazzola, T. Clancy, R. Arnot, K. Baulk, R. Wyatt, M. Price and Ms. D. Gilchrist. 1. 1997 HORSESHOE PITCHING TOURNAMENT The Committee was in receipt of a joint staff report from Ms. P. Houston and Mr. K. Baulk, dated December 2, 1997, requesting the Committee's direction with respect to the request from the 1997 World Horseshoe Pitching Tournament for a gift, in the amount of $10,000.00 from the City of Kitchener. The report contained background information with respect to the success of the 1997 Horseshoe Pitching Tournament and reminding Council of the agreement that it has with the Khaki Club in terms of its financial arrangement. Mr. Breithaupt addressed the Committee reminding them of his recent appearance at this Committee, when he spoke about the success of this event. He also referred to his letter to the Mayor, dated November 13, 1997, attached to the agenda. Mr. Breithaupt then referred to the staff report attached to the agenda stating that he feels it is fair. A discussion then took place over the finances for this event, Mr. Breithaupt advising that a $17,000.00 grant promised by the Province had been withdrawn. Mr. K. Baulk advised the Committee that the event was in a net deficit position of $300.00 but that didn't include the building rental of $10,000.00. He advised that the provincial grant would have put the event in a profit position. Councillor T. Galloway clarified that the City of Kitchener provided a cash grant of $10,000.00, waived the rental fees of $10,000.00 and covered the $300.00 deficit, which Mr. Baulk advised was correct. Councillor J. Ziegler stated that he was pleased that the tournament was held in Kitchener. He noted that the City lived up to its commitment and the Province did not and the City has already contributed $20,000.00. On motion by Councillor J. Ziegler - it was resolved: "That no action be taken on the request of the 1997 World Horseshoe Pitching Tournament for the City of Kitchener to donate $10,000.00 to the K-W Khaki Club." 2. DELEGATION - KITCHENER HORTICULTURAL SOCIETY Mr. B. McNeil and Mr. C. Davis of the Kitchener Horticultural Society were in attendance to represent their request for a grant in the amount of $5,755.00 to cover the Kitchener Horticultural Society 1997 shortfall. The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 2, 1997, requesting the Committee's direction in this regard and advising that the 1997 annual grant approved by Council for the Horticultural Society was $96,168.00. The Committee was also in receipt of a letter from Ms. G. Sears, President, Kitchener Horticultural Society, dated November 11, 1997, requesting a grant to cover their 1997 shortfall. Mr. B. McNeil addressed the Committee and presented the Society's request for supplementary funding. He stated that the additional funding is rather small. Mr. McNeil stated that he believes the operating budget to be as Iow as it can get and still provide the current level of service. Mr. McNeil spoke of the number of volunteer hours spent on the work of Horticultural Society, which he estimated to be worth at least $5,000.00 per year. Mr. McNeil also acknowledged the valuable assistance received from the Parks & Recreation Department. Mr. McNeil then stated that the over expenditure was due to the City's requirement for the master plan, as the implementation of the plan has required an increase in operating costs. A discussion then took place over insurance costs, noted in the submitted budget and whether that should be the responsibility of the City or the Horticultural Society. DELEGATION - KITCHENER HORTICULTURAL SOCIETY (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 93 - CITY OF KITCHENER Mayor C. Zehr entered the meeting at this time. Councillor B. Vrbanovic referred to the income statement, noting that there was no fundraising revenue, which had been suggested by this Committee at the beginning of the year. A discussion then took place concerning propagating plants versus buying plants, wages and whether the submitted financial statements reflected activities only at Rockway Gardens or included other activities of the Society. Councillor J. Ziegler advised that he objected to this process and felt this request should be deferred to discussions on the 1998 grant. He put forward a motion in this regard, stating that this request should be given fair consideration when considering the 1998 grants. He also stated that he felt the Horticultural Society does an excellent job on Rockway Gardens. Councillor B. Vrbanovic advised that he supported the motion. He requested that the motion be amended so as to require a staff report on ways the City can assist the Horticultural Society with such expenses as insurance, water, etc.. On motion by Councillor J. Ziegler - it was resolved: "That the request of the Kitchener Horticultural Society for additional grant funding, in 1997, of $5,755.00, be deferred, to be considered along with the Society's 1998 grant application, and further, That staff report to the Community Services Committee on ways that the City can assist the Horticultural Society with such expenses as insurance, water, etc.." 3. DELEGATION - CEDAR HILLS COMMUNITY GROUP Ms. D. Shelburn of the Cedar Hills Community Group was in attendance to provide an update on the $10,000.00 grant received through the 1996 Festival of Neighbourhoods. The Committee was in receipt of a report from Mr. R. Weber, Manager, Community Development Division, dated November 26, 1997, advising that the Cedar Hills Community Group was the winner of the 1996 Festival of Neighbourhoods $10,000.00 Capital Improvement Program. The Group has met on several occasions, during the past 12 months, to determine the most appropriate method of spending this money. Mr. Weber's report also contained 2 recommendations with respect to the spending of this grant. Councillor M. Yantzi requested that the staff recommendation be amended to require that someone from the Festival of Neighbourhoods be on the committee. Councillor K. Taylor-Harrison stated that, coming from this community, she knew that an incredible process has been worked through in order to come up with this suggestion. She spoke about the process the neighbourhood went through at their meetings to decide on this suggestion. Councillor J. Haalboom asked that the criteria give consideration to heritage features and Councillor Yantzi agreed with her suggestion. Councillor K. Taylor-Harrison also requested that there be an economic development criteria involved in the process in order to provide an opportunity for work to individuals within the community. On motion by Councillor K. Taylor-Harrison - it was resolved: "That $1,800.00 of the $10,000.00 prize, awarded to the Cedar Hills Community Group during the 1996 Festival of Neighbourhoods, be used to pay off a current debt for the installation of a concrete pad in Sandhills Park, and further, 3. DELEGATION - CEDAR HILLS COMMUNITY GROUP (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 94 - CITY OF KITCHENER That we approve, in principle, the remaining $8,200.00 of the prize awarded to the Cedar Hills Community in 1996 to be used for a facade improvement program within the Cedar Hills neighbourhood, which will take the form of interest free loans, with no forgivable portion; subject to criteria of the program being approved at a future Community Services Committee meeting and staff from the Finance, Planning & Development and Parks & Recreation Departments being involved to assist in developing the criteria, and further, That a member of the Festival of Neighbourhoods be included on the Committee who will assist in developing the criteria, and further, That the criteria give consideration to heritage features and contain an economic development portion, so as to encourage the employment of individuals within the community." 4. DELEGATION - DECEMBER 6TH COALITION OF WATERLOO REGION The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 2, 1997, recommending that the Committee not approve an in-kind grant for the December 6th Coalition of Waterloo Region, for use of the City Hall Rotunda and the Conestoga Room for the December 6th "Canada Day of Remembrance and Action". Mr. Arnot's report provided background on prior grant requests from this organization. A representative of the Coalition appeared in support of the request for this grant and provided background on the Coalition itself and advising of the minimal amount of funding that the Coalition receives from the sale of the December 6th buttons. A discussion took place on how the Coalition paid for their portion of the rental last year and whether or not other municipalities have been approached for funding. Councillor J. Ziegler put forward a motion to approve a grant, in-kind, in the amount of $150.00. Councillor M. Yantzi put forward a motion to approve the whole amount stating that he supported making this facility available for this organization each year. Mayor C. Zehr suggested looking at the out of pocket costs for this event, being specific costs to us, and not charging for the rental. Councillor B. Vrbanovic supported the grant in the amount of $150.00. He stated that he was generally concerned with how we do our billing and advised that he would bring forward the matter under new business after all the grants had been considered. Councillor Jake Smola suggested that if this event was to be held in the Rotunda again next year that the Coalition contact staff as soon as possible to book the space, due to the popularity of the Rotunda. Councillor J. Haalboom noted that this is a Region wide event and suggested that Regional Council be approached for financial support. On motion by Councillor J. Ziegler - it was resolved: "That we approve an in-kind grant for the December 6th Coalition, in the amount of $150.00, to assist with rental costs for the Rotunda and Conestoga Room for the December 6th "Canada Day of Remembrance and Action"." 5. DELEGATION - CENTRAL ONTARIO CHINESE CULTURAL CENTRE Ms. E. Papas, Vice President, Central Ontario Chinese Cultural Centre, was in attendance to represent the organization's request for an in-kind grant in the amount of $1,500.00 to offset the cost of running an exhibition type activity promoting the Chinese New Year. The Committee 5. DELEGATION - CENTRAL ONTARIO CHINESE CULTURAL CENTRE (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 95 - CITY OF KITCHENER was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated November 28, 1997, requesting the Committee's direction with respect to this grant. Ms. Papas addressed the Committee advising that this is a non-profit activity and they do a lot of exhibits and demonstrations at this event. She advised that this is the first year that the organization has asked the City of Kitchener for a grant. Councillor J. Ziegler noted that in the staff report the Committee is advised that the Central Ontario Chinese Cultural Centre has not tried to find other sources of funding. Mr. Papas advised that they haven't applied for funding to any other municipality but they are just getting started and they will try other grant sources next year. Councillor B. Vrbanovic reviewed the list of costs in the report and noted that the actual rental of the facility amounts to $473.00. He put forward a motion to approve a grant in the amount of $500.00 to go towards expenses. Councillor J. Ziegler noted that this is the fourth year that this event has been held at the City Hall and that the organization has been able to raise the funds required to cover the costs. Now, because they have heard about grants, they will no longer try to obtain their own funding. He noted that this has been a successful event, in the past, without any financial assistance from the City of Kitchener. Councillor Vrbanovic advised that he understood Councillor Ziegler to some degree but noted that the City is encouraging people to bring their events to the City Hall. He also stated that from an ethno-cultural point of view this is a good event to support. Councillor M. Yantzi questioned whether we only give grants to groups who know about the grant process and apply. It was his opinion that this was a valuable cultural event. On motion by Councillor B. Vrbanovic - it was resolved: "That we approve an in-kind grant, in the amount of $500.00, for the Central Ontario Chinese Cultural Centre, to assist with the cost for rental of the Rotunda on January 23 & 24, 1998." 6. DELEGATION - REMEMBERING LADY DIANA Ms. K. Schnarr was in attendance to represent her request for a grant in the amount of $1,094.43 to cover the cost of renting the Rotunda to hold a fundraising event on September 6, 1998, as a tribute to Lady Diana. The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 1, 1997, recommending that the Committee not approve this grant application as there are several grant criteria not being met. Ms. K. Schnarr advised that she is attempting to raise funds for organizations which assist children and would like to be able to use the Civic Square, or the Rotunda in case of rain, for the event that she is planning. She advised of the efforts which she had put forward already in this regard and of the support which she has already received from businesses in the community. She provided the Committee with an explanation on how she wished to conduct this fundraising event. Councillor M. Yantzi advised Ms. Schnarr that the City does not give funds to individuals; however, it sounds like there is involvement with other people and questioned whether she could form a committee. Councillor Yantzi suggested having staff work with Ms. Schnarr to help her properly organize the event. Councillor B. Vrbanovic put forward a motion to defer consideration of this grant request until Ms. Schnarr has an opportunity to meet with staff to formalize her proposal. He suggested that it be deferred to February, 1998. Mayor C. Zehr advised that he was in agreement with Councillor Vrbanovic's motion and suggested that the proposal be formalized. He also encouraged Ms. Schnarr to seek other financial support. 6. DELEGATION - REMEMBERING LADY DIANA (CONT'D) On motion by Councillor B. Vrbanovic - COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 96 - CITY OF KITCHENER it was resolved: "That consideration of the grant request of Ms. K. Schnarr be deferred to a Community Services Committee meeting to be held in February, 1998, to allow her an opportunity to work with staff to formalize her request." Councillor G. Lorentz requested that Mr. R. Arnot speak to Ms. Schnarr in order to get things going. 7. DELEGATION - AIDS COMMITTEE OF CAMBRIDGE, KITCHENER, WATERLOO & AREA The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 1, 1997, recommending that the Committee not approve this grant request and providing background information on grant funding to this organization. It was noted that Ms. N. Devereux had registered as a delegation for this meeting but was not in attendance. Councillor M. Yantzi advised that he was in support of a grant in the amount of $230.00. A brief discussion took place on what was approved last year and what the approval was based on. Councillor J. Ziegler stated that this is a clear example of where the Committee should be following staffs recommendation. He stated that either the taxpayers pay for this event or the rental costs come out of the profits made at this event. He put forward a motion of no action. On motion by Councillor M. Yantzi - it was resolved: "That we approve an in-kind grant for the Aids Committee of Cambridge, Kitchener, Waterloo & Area, in the amount of $230.00, to assist with the cost of renting the Rotunda on February 7, 1998, for the Chairs for Charity Art Auction." 8. CHARGING COMMUNITY GROUPS FOR USE OF CITY HALL FACILITIES Councillor B. Vrbanovic raised the issue of community groups using City Hall facilities and how much they should be charged. He put forward a motion that a committee be established, consisting of staff from Finance, Parks, Facilities Management, Security and Parking along with 2 members of Council, to look at the issues of special events, charge backs, internal billings, etc.. Councillor J. Ziegler spoke against Councillor Vrbanovic's motion, stating that the last Council established a committee to work on the grant criteria. He stated that this Committee spent a lot of time establishing the new grant criteria and it was his opinion that the Committee should be following the grant criteria already established. Councillor B. Vrbanovic stated that we are trying to encourage groups to come to City Hall and at the same time charging them for use of sound systems, chairs, etc. which we already own. Mr. T. Clancy, General Manager, advised that staff would like the opportunity to look into this matter. Staff have tried to deal with this but end-up trying to judge each event. He questioned how much the City is willing to give away. He noted that such things as sound systems are sensitive and will need to be replaced. He also noted that this building is receiving a lot of good publicity from these events. Councillor T. Galloway stated that it would be redundant to review the grant criteria. He suggested that the Committee look at the extra items to see if we could internally budget for these things. He felt that it would make more sense to have a central budget for these items. 8. CHARGING COMMUNITY GROUPS FOR USE OF CITY HALL FACILITIES (CONT'D) From a public relations point of view, he felt that the City should get to a method of charging a fee and get to a central budget. COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 97 - CITY OF KITCHENER Councillor J. Ziegler was of the opinion that organizations will still come in with grant requests for whatever the City charges. Councillor B. Vrbanovic responded that his concern was how we do internal billings. He was not sure that it was the most effective use of time or resources. Councillor Jake Smola stated that the City should get out of giving grants for Rotunda rentals. He felt that the City should establish a fair rate and then not deal with grants for these rentals. On motion by Councillor B. Vrbanovic - it was resolved: "That a committee be established, consisting of staff members from the Finance Department, Parks and Recreation Department, Facilities Management Division, Security, Traffic and Parking Division and 2 members of Council, to look at issues of special events, charge backs and internal billings in connection with community use of City Hall facilities, and further, That Councillors B. Vrbanovic and Jake Smola be the 2 councillors appointed to this committee." 9. STRATEGIC PLAN - DESIGN/DEVELOPMENT SECTION It was generally agreed that consideration of the Strategic Plan for the Design/Development Section be deferred to the Committee's next meeting. 10. ADVERTISING IN COMMUNITY ARENAS The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Athletics, Community Arenas, Design/Development, dated November 28, 1997, recommending that the City enter into a 3 year agreement with Boardview Advertising Inc. for the purpose of providing advertising signage to the City's 5 community arenas. Mr. Wyatt was in attendance to represent the report and answer any questions the Committee might have in this regard. Councillor B. Vrbanovic referred to the City's current marketing efforts and suggested that these ads be part of a strategy from a marketing perspective. He questioned if this could wait for the outcome of the new marketing strategy. Mr. R. Wyatt responded that staff have tried to take a co- ordinated approach in previous years but it hasn't worked. He stated that the arenas have goals in terms of generating revenue and he advised that he had concerns about a large co-ordinated advertising campaign. Councillor B. Vrbanovic then suggested looking at a 1 year agreement with the possibility of renewal for 3 years. On motion by Councillor B. Vrbanovic - it was resolved: "That the City of Kitchener enter into a 1 year agreement, with an option to renew for up to 3 years, with Boardview Advertising Inc. for the purpose of providing advertising signage to the City's 5 community arenas, all of which shall be subject to the approval of the City's Legal Department, and further, That the City Request for Proposal process be waived in this regard." 11. CONCESSION OPERATION IN VICTORIA PARK BOATHOUSE The Committee was in receipt of a report from Mr. R. Wyatt, Manager, Athletics, Community Arenas, Design/Development, dated December 3, 1997, recommending that Brown's Automatic Vending be permitted to operate the concession in the Victoria Park Boathouse for a 3 month period commencing January 1, 1998. Mr. R. Wyatt was in attendance to represent the report 11. CONCESSION OPERATION IN VICTORIA PARK BOATHOUSE (CONT'D) and answer any questions the Committee might have in this regard. COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 98 - CITY OF KITCHENER 12. On motion by Councillor T. Galloway - it was resolved: "That the City waive its tendering requirements with respect to the operation of the Victoria Park Boathouse concession and permit Brown's Automatic Vending (1975) Ltd. to operate the Victoria Park Boathouse concession for a period of 3 months, commencing January 1, 1998, and further, That the Mayor and Clerk be authorized to sign an agreement, satisfactory to the City Solicitor, amending the community arenas concessions agreement with Brown's Automatic Vending (1975) Ltd., dated August 29, 1994, to include operation of the Victoria Park Boathouse concession; with payment to the City of Kitchener of 15% of total gross sales less a one-time deduction from gross sales not to exceed $1,000.00 in consideration of set- up costs." CO-PROMOTION BETWEEN KITCHENER TRANSIT AND KITCHENER FARMERS' MARKET 13. The Committee was in receipt of a report, under separate cover, from Ms. I. Chyc, Market Supervisor, dated December 4, 1997, recommending the continued co-promotion between Kitchener Transit and Kitchener Farmer's Market, which provides free transit service to promotional ticket holders on market days. Ms. I. Chyc was in attendance to represent the report and answer any questions the Committee might have in this regard. On motion by Councillor M. Yantzi - it was resolved: "That the existing co-promotion between Kitchener Transit and Kitchener Farmers' Market, which provides free transit service to promotional ticket holders on market days, be continued and reviewed from time to time, and further, That Kitchener Transit provide 150 free tickets each week in support of the program, and further, That the cost of the program be reflected each year in the respective operating budgets for Transit and the Market, and further, That the cost of the program have no net effect on the overall City budget." JOINT USE AGREEMENT BETWEEN THE WATERLOO COUNTY BOARD OF EDUCATION 13. AND THE CITY OF KITCHENER The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 1, 1997, with respect to the Joint Use Agreement between the Waterloo County Board of Education and the City of Kitchener for 1997. A copy of the draft agreement was attached to the agenda. Councillor T. Galloway requested that the recommendation in the staff report be amended to permit the Mayor and Clerk to sign the agreement, in a form satisfactory to the City Solicitor. Councillor Galloway then noted that there was no Appendix I attached to the draft agreement. He questioned if there were any other facilities which were exempt from the agreement. Mr. Arnot responded that only the Education Centre was not available for community use. Councillor Jake Smola questioned whether vacant land was included in Mr. Arnot responded that, in the past, the Board and Parks and Recreation Department have co-operated in such ventures as skating rinks, on vacant land. Councillor T. Galloway then referred to the wording of Clause 10. b) (ii) and questioned whether Council must approve each and every event. Mr. Arnot advised that the clause was not JOINT USE AGREEMENT BETWEEN THE WATERLOO COUNTY BOARD OF EDUCATION AND THE CITY OF KITCHENER (CONT'D) intended that way. He stated that the majority of programs are approved by Council at budget COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 99 - CITY OF KITCHENER time; however, this does not include programs sponsored by community groups. Councillor M. Yantzi also referred to wording in Clause 10 and Councillor G. Lorentz directed staff to clear-up the wording in the whole of Clause 10. A discussion then took place on how bookings are made and on charges for adult use of schools. On motion by Councillor T. Galloway - it was resolved: "That we approve the joint use agreement between the City of Kitchener and the Waterloo County Board of Education as considered by the Community Services Committee on December 8, 1997, and further, That the Mayor and Clerk be authorized to sign the agreement in a form satisfactory to the City Solicitor." 14. 1998 ANNUAL GRANT APPLICATIONS The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated November 28, 1997, with respect to the recommended process to be followed in considering the 1998 annual grant applications. Attached to Mr. Arnot's report was a list of the annual grant applications received and a comparison with those amounts approved for the same organizations for 1996 and 1997. Councillor J. Ziegler stated that he wanted another clause added to the staff recommendation, requiring a letter of intent to be sent to each applicant to notify them that Council intends to keep grant levels at the same level as last year. He noted that most requests are higher than last year's grants. Councillor Ziegler then put forward a motion to approve the recommendation contained in the staff report plus his amendment. Councillor M. Yantzi and Councillor Jake Smola disagreed with sending the letter. Councillor Ziegler responded that Council should set a target not to increase grant levels and applicants should be made aware of this. On motion by Councillor J. Ziegler - it was resolved: "That the following be approved with respect to the processing of the 1998 annual grant applications: (a) That the grant applications be deferred to committee budget discussions in February; (b) That groups wishing to appear as a delegation to address their 1998 grant be placed on a future Community Services Committee agenda in early 1998; (c) That the number of delegations to appear before the Committee be subject to items on the agenda but be limited to 4, and further, That Parks and Recreation staff send a letter to each grant applicant advising them of the City's intent to keep 1998 grants to 1997 grant levels." 15. NATIONAL CHILD DAY IN WATERLOO REGION - GRANT REQUEST The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 2, 1997, with respect to the request of the National Child Day in Waterloo Region for an in-kind grant in the amount of $796.77 for the National Child Day held on November 20, 15. NATIONAL CHILD DAY IN WATERLOO REGION - GRANT REQUEST (CONT'D) 1997. The Committee was also in receipt of a copy of the grant application. On motion by Councillor M. Yantzi - it was resolved: COMMUNITY SERVICES COMMITTEE MINUTES DECEMBER 8, 1997 - 100 - CITY OF KITCHENER 16. 17. 18. "That we approve a one time, in-kind grant for "National Child Day in Waterloo Region" in the amount of $400.00; representing 50% of their costs for rental of the Rotunda, Civic Square, stage, facility management and parking on November 20, 1997." CHRISTMAS MIRACLE PARTY BUS PASSES The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated December 2, 1997, requesting the Committee's direction with respect to an application from the Sertoma Club of Kitchener-Waterloo for 300 bus tickets for their Christmas Miracle Party to be held on December 14, 1997. A copy of the letter from the Sertoma Club was attached to Mr. Arnot's report. Councillor B. Vrbanovic stated that there is no real cost to the City, as these are regular buses on regular routes and not chartered buses. He put forward a motion to approve the request and that the tickets come from the Transit marketing budget and not the grant budget. On motion by Councillor B. Vrbanovic - it was resolved: "That we approve the request of the Sertoma Club of Kitchener-Waterloo for 300 childrens bus tickets, having a value of $345.00, for the Christmas Miracle Party on December 14, 1997, with the understanding that any unused tickets will be returned, and further, That the value of these tickets be covered from the Transit marketing account and not the general provision grant account." INFORMATION ITEMS The Committee acknowledged receipt of the information items attached to the agenda. ADJOURNMENT On motion the meeting adjourned at 3:55 p.m.. Dianne H. Gilchrist Committee Secretary