Loading...
HomeMy WebLinkAboutCommunity Svcs - 1998-06-22CSC\1998-06-22 JUNE 22, 1998 COMMUNITY SERVICES COMMITTEE MINUTES CITY OF KITCHENER The Community Services Committee met this date, under the chairmanship of Councillor G. Lorentz, commencing at 1:50 p.m., with the following members present: Mayor C. Zehr, Councillor T. Galloway, Councillor J. Haalboom, Councillor John Smola, Councillor B. Vrbanovic, Councillor C. Weylie and Councillor M. Yantzi. Councillor J. Ziegler was in attendance for part of the meeting. Others Present: Ms. K. Schropp, Ms. M. Sanderson, Ms. L. Gove, Ms. B. Aikenhead, Ms. P. Houston, Ms. D. Campbell, Messrs. J. Gazzola, T. Clancy, R. Arnot, M. Price, J. Maslanka, J. Nelson and Ms. D. Gilchrist. 1. DELEGATION - QUEEN ELIZABETH PUBLIC SCHOOL - GRANT REQUEST The Committee was in receipt of a report from Mr. T. O'Brien, Landscape Architect, dated June 15, 1998, recommending that the Committee approve a grant in the amount of $750.00, in 1998, towards the construction of a new creative playground facility for Queen Elizabeth Public School. Mr. S. Hinschberger was in attendance on behalf of the Playground Fundraising Committee to represent their request for a grant to assist with the construction of the creative playground for Queen Elizabeth Public School. Mr. Hinschberger advised that this is a one-time request for funding for the creative playground. He advised that the committee has been able to raise $18,000.00 for the playground over 3 years and that it will cost $21,358.00. He advised that the playground would be installed this September and that the Waterloo Region District School Board was assisting with the construction of the playground by contributing the base for the playground, at a cost of $1,500.00. He advised that they had also received a donation from Friends of the Environment, in the amount of $4,200.00, for trees and shrubs around the playground. Mr. Hinschberger then advised that although the grant application indicates a request for $750.00 he is asking, today, for $1,500.00 to help off-set the costs and the remaining funds required. He stated that the school playground now has only a dome climber and that the closest park, the Borden Parkway, has very little playground equipment. Councillor J. Ziegler entered the meeting at this time. Councillor M. Yantzi questioned whether the Board's contribution is included in the $18,000.00 and Mr. Hinschberger advised that it is not and that those funds are required in addition to the $21,000.00 for the construction of the playground. Councillor J. Ziegler put forward a motion to approve the $750.00 grant. Councillor M. Yantzi advised that if that motion was lost he would put forward a motion to approve a grant in the amount of $1,500.00 to match the in-kind grant from the Board. On motion by Councillor J. Ziegler - it was resolved: "That we approve a grant to the Queen Elizabeth Public School Playground Fundraising Committee, in the amount of $750.00, to assist with the construction of a new creative playground facility for the school." 2. DELEGATION - BLIND LAWNBOWLING CHAMPIONSHIP Mr. & Mrs. G. Sheppard were in attendance to represent the request of Mr. Sheppard for a cash grant in the amount of $1,000.00 to attend a lawnbowling tournament in South Africa in August 1998. The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated June 18, 1998, requesting the Committee's direction with respect to this grant request. Mrs. Sheppard spoke on behalf of her husband advising that he won the National Blind Lawnbowling Championship and is entitled to go on to the International Championship to be held in South Africa in August of this year. She also advised that they had sent out 625 letters to businesses and other organizations requesting financial assistance in this regard and have had responses only from 7. JUNE 22, 1998 COMMUNITY SERVICES COMMITTEE MINUTES - 57 - CITY OF KITCHENER DELEGATION - BLIND LAWNBOWLING CHAMPIONSHIP (CONT'D) Councillor John Smola put forward a motion to approve the grant request. Councillor T. Galloway stated that this is the same meet that Vivian Berkeley qualified for and received a grant for. Councillor J. Ziegler advised that he supported the motion but questioned what should happen in the future and whether there was a policy in this regard. Mr. Arnot advised that there is a travel grant policy in place now but it is for minors up to 18 years of age. On motion by Councillor John Smola - it was resolved: "That we approve a travel grant for George Sheppard, in the amount of $1,000.00, to assist with his travel expenses to the IPC Tournament in South Africa from August 2 - 21, 1998." SATURN COMMUNITY PLAYGROUND DONATION The Committee was in receipt of a report from Messrs. J. Nelson and T. Clancy, dated June 16, 1998, advising that, again this year, Saturn has chosen the City of Kitchener to receive both a major work commitment and financial donation to install a fully accessible district playground. They advised that, on September 12, team members from Saturn of Kitchener-Waterloo will install a new playground at Wilson Park. This year's donation is $18,000.00. The playground, which was identified in the Accessibility Audit will be a fully accessible structure with paths and a seating area. Mr. R. Kraishnik, of Saturn of Kitchener-Waterloo, was in attendance to advise of the donation stating that the company is here to contribute something to the community. He advised that this program started last year when Saturn decided to contribute to communities where they have retail outlets. Last year, in Kitchener, the Saturn Corporation built the playground in Kiwanis Park and this year they are building another playground in Wilson Park. He advised that the cost of the equipment to be installed is $18,000.00 and that does not include the donation of labour by his employees and Saturn owners to construct the playground. Councillor G. Lorentz accepted the generous donation from Saturn stating that there was no approval necessary from this Committee. Councillor T. Galloway advised that he had been pleased to represent the City of Kitchener at the opening of Kiwanis Park playground and that it was a tremendous gesture on behalf of Saturn owners and retailers. Councillor G. Lorentz stated that he really appreciated this great gift to the community. 1998 ANNUAL GRANTS The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated June 17, 1998, recommending that the 1998 Annual Grants be set at the 1997 grant amount, with an increase of 0% or less. Included in the report was an outline of each organization which had applied for a grant, their 1997 approved grant and their 1998 request along with staffs 1998 recommendation. It was noted that there were several organizations represented in the gallery and Councillor G. Lorentz advised that the Committee would not hear delegations today but would look at an opportunity for organizations to appeal if they were not satisfied with the grant awarded. A discussion took place with respect to whether the appeals should be heard at the August 10th Community Services Committee meeting or prior to the recommendations going to Council on July 6th. Mr. R. Arnot noted that there was one delegation in the audience which staff were asked to contact, being the Kitchener-Waterloo Area Visitor & Convention Bureau. Councillor G. Lorentz questioned what the Committee wanted to do and Councillor B. Vrbanovic suggested that 1 or 2 hours before the Council meeting on July 6th a special meeting of this Committee should be held to hear the appeals. Councillor J. Ziegler advised that he was not opposed to the idea if it could be done within 1 hour, as Council has a schedule to keep that day. He stated that the City has already sent out 2 letters telling all these organizations that they would get a 0% or less increase in 1998. 4. 1998 ANNUAL GRANTS (CONT'D) JUNE 22, 1998 COMMUNITY SERVICES COMMITTEE MINUTES - 58 - CITY OF KITCHENER Councillor John Smola requested that there be a deadline for delegations on the Wednesday prior to the meeting so that Council might have all the information prior to the special meeting if it is to be held on July 6th. Mr. J. Gazzola advised that he felt the Committee should wait until the August meeting, as there is not enough time prior to July 6th. That way the Committee would have a chance to see who was coming and how much time they would need. Councillor J. Haalboom requested clarification on the procedure for approving grants and Councillor J. Ziegler advised that the grants would be set at 0% increase or less. Councillor C. Weylie requested that the Committee deal with the Visitor & Convention Bureau at the Council meeting on July 6th and hear the rest of the grant recipients at the special meeting. Councillor B. Vrbanovic suggested that, if this Committee deals with all appeals to grants between 4 and 6 p.m. on July 6th then, they would all go to Council that night. Councillor G. Lorentz requested that staff send a letter tomorrow to let all grant applicants know that they can come before this Committee on July 6th and appeal their awarded grant. Councillor J. Ziegler suggested that if we approve the grants now, the organizations will get their money and then they can argue about the rest if they want more. Based on the recommendation of Mr. J. Gazzola, he requested that the appeals be heard on August 10th. On motion by Councillor B. Vrbanovic - it was resolved: "That a special meeting of the Community Services Committee be held on Monday, July 6th, commencing at 4 p.m., in the Council Chambers, to hear appeals from organizations with respect to their awarded 1998 grants." Mayor C. Zehr left the meeting at this time. Ms. J. Falconer was in attendance on behalf of the Kitchener-Waterloo Area Visitor & Convention Bureau. Councillor C. Weylie advised that she has been appointed by Council to be their representative on the Visitor & Convention Bureau and that the funding for this organization is 85% government funding. Councillor Weylie advised that there are 148 members of the Bureau and that recently the Bureau has prepared a vision and mission statement. She advised that she is on a committee dealing with the possibility of closing the current Bureau and that committee will suggest to the board that the Bureau closes effective December 31, 1998. Councillor Weylie put forward the recommendation that the Visitor & Convention Bureau be given 6 months notice that the City of Kitchener intends to terminate their funding, effective December 31, 1998 and that the City put out a proposal stating how it wants its tax dollars to be spent for tourism. Councillor J. Ziegler suggested not asking the delegation to respond to this today but give them until December 31, 1998. Ms. Falconer advised that this could be looked at positively and briefly responded to Councillor Weylie's suggested motion. Mayor C. Zehr entered the meeting at this time. The delegation from the Visitor & Convention Bureau advised that there are several things coming together at the same time and that a 6 month time frame is a reasonable amount to work on this. She advised that what they did not want to do is stop the flow of information to tourists. Councillor J. Ziegler suggested an amendment to the motion, which was accepted by Councillor C. Weylie, that Council have staff prepare a proposal for the type of tourism dollar the City wants and invite the Visitor & Convention Bureau to respond to that proposal. Councillor C. Weylie also added to her motion that, for 1998, the Visitor & Convention Bureau be given the same grant as for 1997, being $180,500.00. 4. 1998 ANNUAL GRANTS (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES J U N E 22, 1998 - 59 - CITY OF KITCHENER Councillor B. Vrbanovic agreed with the motion advising that the issue of how much municipal money is spent on tourism must be looked at. On motion by Councillor C. Weylie - it was resolved: "That we approve a 1998 grant for the Kitchener-Waterloo Area Visitor & Convention Bureau in the amount of $180,500.00, and further, That the Kitchener-Waterloo Area Visitor & Convention Bureau be put on notice that the City of Kitchener will terminate its funding of this organization effective December 31, 1998, and further, That staff be directed to prepare a proposal for the type of tourism dollars the City of Kitchener wants to spend and invite the Kitchener-Waterloo Visitor & Convention Bureau to respond." With respect to the rest of the grants included in Mr. Arnot's report, Councillor J. Ziegler put forward a motion to approve them as per the staff report. Councillor J. Haalboom questioned how the Committee approaches the process of approving grants and Councillor G. Lorentz explained. Councillor T. Galloway referred to the grant request for the K-W Opera. He advised that their request is for $14,000.00 and staff is recommending no grant. He advised that the Cities of Waterloo and Cambridge have approved grants for this organization and he proposed that the City consider a grant in the amount of $2,500.00. Mr. J. Gazzola advised that he met last week with the General Manager and Assistant General Manager of Parks and Recreation and the Chief Financial Officer and looked at every grant request. He advised that in their review they considered 2 principles: the first being that all organizations will get no more than what they received in 1997 and the second, to follow all the criteria that Council has already established for grants. Mr. Gazzola stated that there is some fallout such as the K-W Symphony Orchestra and that the Festival of Lights wouldn't be approved next year according to the grant criteria. When they had completed their review they came up with a total which leaves $39,000.00 for General Provision Grants. A discussion then took place with respect to the transfer of the University Bus Pass to the Transit budget. Councillor B. Vrbanovic stated that he didn't think that the dollars should be transferred out of the grant budget. Councillor J. Ziegler stated that the grant budget is an accordion and it is always flexed according to how many organizations ask for money. Councillor B. Vrbanovic stated that he did not share that opinion and that he would like to see the $11,000.00 left in so that it can be added to the General Provision. Councillor T. Galloway again referred to the grant request of the K-W Opera. Councillor M. Yantzi advised that he supports Councillor Galloway's recommendation. He stated that this is a new use at the Centre in the Square. He felt that as the community grows and changes there is a need to respond accordingly. He also felt that the City had to be fair to new groups in the community. Councillor J. Ziegler responded that the City already subsidizes the Centre in the Square and Cambridge and Waterloo do not. They should subsidize the Opera. Mayor C. Zehr stated that the City instructs the Centre in the Square to deal in a business like fashion and that if we want to support opera we should, but not through the Centre in the Square. On motion by Councillor T. Galloway - it was resolved: "That we approve a 1998 grant to the Kitchener-Waterloo Opera in the amount of $2,500.00." 4. 1998 ANNUAL GRANTS (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES J U N E 22, 1998 - 60 - CITY OF KITCHENER Councillor B. Vrbanovic referred to the grant request of the K-W Symphony Volunteer Committee. He advised that previously this was a General Provision Grant and is for the Taste of Waterloo County. He noted that the Committee had recommended that they apply this way, this year so that they do not have to come back every year. He suggested that this grant request should be treated separately from the Symphony grant and recommended that an in-kind grant in the amount of $1,200.00 be approved specifically for the Taste of Waterloo County. It was his opinion that this is the kind of event the City wants to have in the downtown. On motion by Councillor B. Vrbanovic - it was resolved: "That we approve an in-kind grant for the Kitchener-Waterloo Symphony Volunteer Committee, in the amount of $1,200.00, for the Taste of Waterloo County." Councillor J. Haalboom then referred to the grant request for the Homer Watson House Foundation. She distributed copies of a financial operations review to the members of the Committee. Councillor Haalboom noted that the Homer Watson House Foundation is entering into new programs this year, some for youth and also through Elder Hostel. She stated that this organization is now on a roll. She recommended that the grant requested, $85,000.00 be approved. Councillor T. Galloway advised that this is always a difficult grant, as the City owns the building. The City has reduced grants by 5% each year over the last 2 years. There is a need to be fair and encouraging to this organization. They have gone out and fundraised as Council had asked and we should not now penalize them. He stated that this will be taking the Foundation to the next level. Councillor J. Ziegler stated that, if we approve the full amount, it becomes 53.25% of the 1997 revenues. He stated that now they are introducing new programs so there are more costs. Councillor J. Haalboom advised that the programs, so far, with youth, are over subscribed this year. She then spoke of the work of the Homer Watson House Foundation staff and volunteers and how much they do without getting paid. Councillor M. Yantzi then questioned whether this is a one-time request or to become part of the base grant. He noted that the City's percentage of revenues is going down which is what the City wants to see. He stated that he could support this request if it is a one-time grant. Mayor C. Zehr stated that he thought the figures were deceiving. The more fundraising they do the less money they will ask for. He stated that he was impressed with the new manager for the Homer Watson House Foundation; however, he was reluctant to go the full amount at this time. He suggested that half of the increase be approved. Councillor J. Ziegler put forward a motion to approve the 1998 annual grant for the Homer Watson House Foundation at the same level as 1997 and that, for this year, they approve a special grant for one-time only, for the difference between the 1997 grant and the 1998 request. Councillor J. Haalboom advised that she could accept Councillor Ziegler's motion. On motion by Councillor J. Ziegler - it was resolved: "That we approve an annual grant to the Homer Watson House Foundation in the amount of $76,685.00, and further, That we approve an additional, one-time grant to the Homer Watson House Foundation, in the amount of $8,315.00, to assist with new programming." 4. 1998 ANNUAL GRANTS (CONT'D) COMMUNITY SERVICES COMMITTEE MINUTES JUNE 22, 1998 - 61 - CITY OF KITCHENER Councillor M. Yantzi referred to the zero grant request from the Take Back the Night Committee and requested that $450.00 be set aside for this grant should they apply. He noted that there are several different organizations involved with this event and perhaps there had been some confusion as to which one would actually apply for the grant. On motion by Councillor M. Yantzi - it was resolved: "That we set aside $450.00 in the event that the Take Back the Night March applies for a 1998 grant." Councillor M. Yantzi spoke of the grant for the Multicultural Festival stating that the grant has been declining over the years as the costs have gone up. He noted that the costs last year were $14,000.00 and he suggested a ceiling this year of $15,000.00 for in-kind services. He also suggested having the department set a budget for this event and stay within it. Councillor B. Vrbanovic stated that he could support a grant for $15,000.00 for in-kind services for the Festival. He stated that this is one of the most visible festivals in the city and he would like to see it continue. He felt that the City's cost should be looked after. Mayor C. Zehr stated that he wanted to make sure that our staff didn't take this over as a budget item. Mr. T. Clancy advised that he has some concerns. He stated that staff does estimates at the beginning of these activities. They have difficulty in telling these people that they can't do the things that they want if they go over budget. If anything has to be done staff will do it to see that the event takes place but some things go out of control. Councillor T. Galloway noted that the Committee could increase the grant or reduce the costs. He stated that in-kind costs have been going up and questioned what has contributed to these additional costs. Mr. T. Clancy advised that some of it is overtime and that staff has tried to cut down on expenses but the biggest expense has been electricity. He also noted that the vendors walk in and do a good job and walk out with the money and the organizers don't get much money out of it. Councillor T. Galloway suggested that the City invest in putting in a more permanent service and Mr. Clancy advised that that has been done. Councillor M. Yantzi stated that staff should set limits. On motion by Councillor M. Yantzi - it was resolved: "That we approve an in-kind grant for the 1998 K-W Multicultural Festival, to a maximum of $15,000.00." Councillor B. Vrbanovic left the meeting at this time. Councillor John Smola stated that staff have gone through the list of grant applicants and have treated them in a fair manner. He felt that today the Committee was treating certain organizations differently than others and that is why he has not supported the motions for amendments. On motion by Councillor J. Ziegler - it was resolved: "That the 1998 Annual Grants be set at the 1997 grant amount, as presented in the report of Mr. R. Arnot, Assistant General Manager, dated June 17, 1998, save and except for the following organizations: Kitchener-Waterloo Opera, Kitchener-Waterloo Symphony Volunteer Committee, Homer Watson House Foundation, K-W Multicultural Festival and Take Back the Night March." 4. 1998 ANNUAL GRANTS (CONT'D) Mr. J. Gazzola advised the Committee that they have, to date approved $75,000.00 in General COMMUNITY SERVICES COMMITTEE MINUTES J U N E 22, 1998 - 62 - CITY OF KITCHENER Provision Grants with a budget of $39,000.00 which means that they are now $36,000.00 over spent. 5. GRANT REQUEST - CENTRAL FREDERICK NEIGHBOURHOOD ASSOCIATION The Committee was in receipt of a report from Mr. R. Arnot, Assistant General Manager, dated June 17, 1998, requesting the Committee's direction with regards to a one-time grant in-kind in the amount of $350.00, to cover the cost of 15 picnic tables, 10 garbage cans and 2 recycling caddies for the Central Frederick Neighbourhood Association's summer gathering on August 16, 1998. He advised in his report that the neighbourhood association received in-kind grants in 1996 and 1997 for this event; however, the grant request does not fall within the grant criteria as approved by Council. Councillor J. Ziegler noted that this was to be a one-time only grant, originally, and this is the third time that it is being requested. Mayor C. Zehr noted that there is something else going on in the Central Frederick area and felt that this grant should not be considered separately as they have requested 3 grants already. Councillor T. Galloway then requested that this matter be deferred to Council and that staff provide background as to how all these grants are tied together. Councillor J. Ziegler noted that operating grants are given in other wards for community centres and that there is no community centre in this ward. On motion by Mayor C. Zehr - it was resolved: "That consideration of the request of the Central Frederick Neighbourhood Association for an in-kind grant, in the amount of $350.00, for their summer gathering be deferred to the Council meeting of July 6, 1998, for a report from staff on how all the grant requests from this organization tie together." 6. ACCOMMODATION - SPECIAL NEEDS The Committee was in receipt of a report from Ms. M. Sanderson, Supervisor of Leisure Support Services, dated June 16, 1998, recommending the hiring of specialized summer staff to work directly with children with special needs, the establishment of a fund to enable these children to participate in municipal summer programs and that, should the funding base deteriorate, the costs of this service be incorporated into the department's budget. Ms. D. Campbell was in attendance and presented the report. She advised that some children need care that volunteer youths can not provide, primarily heavy, physical support, and there is a need to hire specialized staff. Councillor J. Ziegler felt it was a good idea except that there are no costs included in the report. Mr. J. Gazzola advised that he had received applications to hire several people, which may be justified because the department has obtained grants and donations to cover these costs. Council should be aware, though, they would be getting into new programs by approving these recommendations and, although, in this case, the costs are covered by donations, they could become part of the department's budget. Councillor M. Yantzi responded that if that happens it will become part of the budget process and there may be cuts in other places in order to accommodate this request. Councillor T. Galloway questioned what the annual cost is and Mr. Gazzola responded that he didn't know but if Council adopts this procedure it will affect other costs. Staff advised that the cost is approximately $10,000.00 to hire 3 staff people to help 16 children. Councillor T. Galloway noted that this is a $10,000.00 exposure on this program alone and he hoped that the recommendation does not spread this principle to other programs. 6. ACCOMMODATION - SPECIAL NEEDS (CONT'D) On motion by Councillor M. Yantzi - it was resolved: COMMUNITY SERVICES COMMITTEE MINUTES JUNE 22, 1998 - 63 - CITY OF KITCHENER "That the City of Kitchener hire specialized summer staff to work with children whose needs can not be accommodated through regular staff and volunteers, and further, That an "Every Kid Counts" fund be established, in partnership with the United Way, to enable children with severe physical, developmental and behaviourial disabilities to participate in municipal summer programs in Kitchener and Waterloo through the provision of appropriate staff support, and further, That should the partnership funding base deteriorate, costs of this service be incorporated into the Parks and Recreation Department budget." 7. CHANGE OFPARKNAME The Committee was in receipt of a report from Messrs. P. Wetherup, Parks Planner, and R. Arnot, Assistant General Manager, dated June 17, 1998, advising that the Kitchener-Waterloo Community Foundation has donated $25,000.00 towards the development of the node/access point on King Street, adjacent to the Grand River and the Freeport Bridge as part of the Grand River Trail corridor. They had requested that the area be named Freeport Park to reflect both the historical importance and the identity of the area. On motion by Councillor J. Ziegler - it was resolved: "That Stonegate Park be renamed Freeport Park." 8. ROBERTSON AMUSEMENTS The Committee was in receipt of a report from Mr. J. Maslanka, Supervisor of Athletics, dated June 15, 1998, recommending that the City permit Robertson Amusements to operate an outdoor amusement enterprise at Queensmount Park in 1999. The Committee was also in receipt of a report from Ms. J. Koppeser, Manager of Licensing, dated June 19, 1998, recommending that Mr. Maslanka's recommendation be revised to add a requirement that the applicant meet the City's licensing policies and procedures and obtain the necessary licence for this event. Mr. Maslanka addressed the Committee advising that the potential for this event is great and that it will include a partnership between the City of Kitchener and Kitchener Minor Hockey. A brief discussion took place and it was noted that staff nor Councillor G. Lorentz received complaints from the neighbourhood for the 1998 event. Councillor G. Lorentz put forward approval in principle and including Ms. Koppeser's recommendation. Councillor T. Galloway stated that he was not sure about the City sharing in the proceeds and that there are all kinds of organizations doing fundraising and questioned why the City should get this money. Mr. Maslanka responded that there was approximately 50 hours of Parks and Recreation staff time involved in the event in 1998 and that Minor Hockey contributed only their name. Councillor Galloway questioned why the City would not just send a bill for out of pocket expenses. Mr. T. Clancy stated that staff have been striving to find sources of revenue, at Council's direction. Staff are trying to do this with a number of vendors and he spoke of the hotdog vendors in Victoria Park. Councillor J. Ziegler stated that he agrees with the staff direction. He also stated that this is a win/win situation and he liked the idea of the City getting the revenue. Councillor John Smola spoke of the Committee set up to establish fees and charges and that there are hidden costs which have to be looked at in order to establish fair fees and charges. 8. ROBERTSON AMUSEMENTS (CONT'D) Councillor G. Lorentz thanked Mr. Maslanka stating that he felt that the event had been run professionally. COMMUNITY SERVICES COMMITTEE MINUTES JUNE 22, 1998 - 64 - CITY OF KITCHENER On motion by Councillor G. Lorentz - it was resolved: "That we approve, in principle, of Robertson Amusements Ltd. operating an outdoor amusement enterprise at Queensmount Park in 1999 (late May or June) with the conditions of the agreement being subject to the approval of the Legal Department, and further, That the Department of Parks and Recreation and Kitchener Minor Hockey share equally in the net proceeds from the event, and further, That this approval be conditional on Robertson Amusements Ltd. meeting the City's licensing policies and procedures and obtaining the necessary licence for this event." 9. PUBLIC ART COMMISSION - 1998 ARTIST IN RESIDENCE The Committee was in receipt of a report from Messrs. M. Price, Manager, Culture, Events, Leisure Programs, and T. Clancy, General Manager, dated June 15, 1998, recommending a commission from the 1998 Artist in Residence, Mr. R. Hewson, from the Public Art Trust Fund. On motion by Councillor J. Ziegler - it was resolved: "That a commission of $5,000.00, from the Public Art Trust Fund, be made from Mr. Ron Hewson, the 1998 Artist in Residence, consisting of a set of 10 - 12 photographs, to be used as a rotating exhibit in the Caucus Gallery and potentially, at selected times throughout the year, in the Rotunda Gallery and at other City facilities." 10. SPECIAL EVENTS STAFFING The Committee was in receipt of a report from Mr. T. Clancy, General Manager, dated June 16, 1998, and a report from Mr. M. Price, Manager, Arts, Culture, Special Events, dated June 22, 1998, recommending additional part-time staffing for the Arts, Culture and Events Division. Mr. Price was in attendance to present the report. He advised that the reason for the request is that the staffing level is at that of 1991 and the number of events and the scale and scope of the events has increased immensely. Councillor M. Yantzi put forward the recommendation contained in the staff report. Councillor J. Ziegler suggested the City getting something back as a percentage of the gross for these events, as our costs are going up with the increase activity. Mr. T. Clancy responded that the Christkindl Market is the only one that gives something back. On motion by Councillor M. Yantzi - it was resolved: "That Council approve additional part-time staffing hours, for the Arts, Culture and Events Division, representing approximately $14,000.00 in 1998 (6 months) and $28,000.00 per annum in the future." 11. INFORMATION ITEMS The Committee acknowledged receipt of the information items attached to the agenda. 11. INFORMATION ITEMS (CONT'D) Councillor J. Haalboom advised that she appreciated the feedback on Mr. Fischer and suggested that perhaps the Departments of Planning and Development and Parks and Recreation could get together and plan something for the subdivision to go in that area. Councillor J. Haalboom then referred to a specific article in the Star travel section with respect to Kitchener and its image. JUNE 22, 1998 COMMUNITY SERVICES COMMITTEE MINUTES - 65 - CITY OF KITCHENER 12. Councillor J. Haalboom then referred to the grant for the History Fair for the Waterloo Region District School Board which was denied and referred to an award given by the City of Kitchener at the 15th Annual Mathematics Awards. She suggested that perhaps the Committee could re-think its refusal of the grant for the History Fair. ADJOURNMENT On motion the meeting adjourned at 3:45 p.m.. Dianne H. Gilchrist Committee Secretary