Loading...
HomeMy WebLinkAboutCommunity Svcs - 1999-04-26CSC\1999-04-26 COMMUNITY SERVICES COMMITTEE MINUTES APRIL 26, 1999 CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor T. Galloway, commencing at 2:35 p.m., with the following members present: Councillor J. Haalboom, Councillor John Smola, Councillor K. Taylor-Harrison, Councillor C. Weylie, Councillor M. Yantzi and Councillor J. Ziegler. Mayor C. Zehr and Councillor Jake Smola were in attendance for part of the meeting. Others present: Ms. A. Duffy, Ms. L Pasternak, Ms. R. Shoemaker, Ms. P. Houston, Ms. S. MacDonald, Messrs. J. Gazzola, T. Clancy, R. Wyatt, D. Daly, J. Hancock, N. Kuntz, L. Proulx, M. Price, R. Weber, B. Stanley, and Ms. D. Gilchrist. KOR ARTS CENTRE PROJECT The Committee was in receipt of a report from Mr. L. Proulx, Director of Facilities Management, dated April 21, 1999, advising of the progress to date with respect to the proposal to construct an addition to 79 Joseph Street to house the KOR Art Gallery and Studios. Mr. L. Proulx was in attendance to answer any questions the Committee might have in this regard. The Committee referred to the memorandum from Mr. L. Proulx and asked if he was looking for direction. Mr. Proulx responded that he has very little information on this project and he looking for working drawings. Councillor T. Galloway questioned what Mr. Proulx was looking for and whether he was looking to put the project on hold. Mr. J. Gazzola responded that the problem now is waiting for the architect to do his job in order to cost the project. He noted that Council has gone ahead with a $80,000.00 grant but does not know what the cost will be. Councillor M. Yantzi stated that, assuming the facade of the existing building is not covered, this will save money. He questioned whether, with respect to architects plans, the City will cover the cost of those. He expected that the architect would have to hire someone to prepare the plans and suggested that the City could cover the cost. Councillor J. Ziegler stated that in Mr. Proulx's report the Registry building was suggested and questioned whether it was available. Mr. Proulx responded that the building is relatively available with some items belonging to the Curling Hall of Fame to still to be removed. He advised that the square footage required in the addition sounds about the same size as what is in the Registry building. Ms. D. Rothwell noted that the use of the Registry building was suggested to her; however, the Joseph Street property is better for the Art in the Park Program. She noted that they are hoping to generate activity and business at this location by spilling out of the building. With respect to the working drawings, Ms. Rothwell advised that because Mr. Dyck has volunteered his time to work on this project he didn't want to prepare working drawings until Heritage Kitchener had made a decision on the project. She noted that an architectural student will be starting the working drawings soon. She also advised that they have started looking for donations of materials for the building. Councillor J. Haalboom noted that the City's Heritage Planner did send information to the Parks and Recreation staff on March 10th. She stated that she was sorry that information didn't get to the proponent. Councillor Haalboom then briefly explained what took place at the special Heritage Kitchener meeting last Thursday evening. Councillor M. Yantzi questioned Ms. Rothwell with respect to the cost to prepare the working drawings, stating that he was concerned that things wouldn't be dragged out any longer. Ms. Rothwell stated that Heritage Kitchener has been wonderful to work with. Councillor Yantzi stated that he was concerned about getting the working drawings done and questioned whether Councillor should approve a contingency. Ms. Rothwell advised that she would talk to Mr. Dyck and see if any costs are necessary; as she thought the working drawings were being prepared on a voluntary basis. Mr. J. Gazzola suggested having Mr. Proulx discuss the matter with the architect to see what is involved including costs. He suggested that the City could use some of the money up front to get the plans sooner then later. Mayor C. Zehr entered that meeting at this time. A discussion then took place with respect to timing for work and drawings and site plan approvals. Councillor T. Galloway noted that specification of the building materials is COMMUNITY SERVICES COMMITTEE MINUTES APRIL 267 1999 - 35 - CITY OF KITCHENER KOR ARTS CENTRE PROJECT - CON'D crucial in order to get the donations of all or some of these materials. Councillor M. Yantzi requested that Mr. Proulx talk with Mr. Dyck directly and obtains the necessary information. Councillor J. Haalboom noted that Heritage Kitchener did not deal directly with the size of the addition and question whether it could be included in Council motion. Councillor T. Galloway advised that there was no concern raised at the Heritage Kitchener meeting about the size of the addition. Ms. D. Rothwell stated that she felt this matter had been covered by dealing with the elevations. Councillor T. Galloway requested that arrangements be made for a meeting as soon as the work and drawings are available. EAST END PUBLIC ART FEATURE - JURY RECOMMENDATION The Committee was in receipt of a report from Mr. M. Price, Manager, Arts, Culture, Special Events, dated April 13, 1999 advising of the recommendation of the competition jury and the Public Art Committee to endorse, as the public art feature for the east end entrance to downtown, the work proposed by Mr. Ted Fullerton. An outline that Mr. Fullerton proposal was attached to Mr. Price's report along with a memorandum from Mr. W. Sleeth, Landscape Architect, dated April 1, 1999. Mr. M. Price introduced this matter reviewing the recommendations of the jury and the Public Art Committee. Mr. T. Fullerton, the Artist, was in attendance to give an overview of the project. He had brought a model of the sculpture and the intersection where it will be located for the Committee's benefit. Mr. Fullerton then reviewed the concept and intent, materials and method, installation and maintenance, as contained in his submission which was attached to the agenda. Councillor C. Weylie questioned when the installation would be finished and Mr. Fullerton advised that if he started immediately it would be ready by the middle of September. Councillor Weylie then complemented Mr. Fullerton on his submission and questioned whether he had negotiated with the traffic staff to keep signs off the standard. Several members of the Committee complemented Mr. Fullerton for his submission and Mayor C. Zehr stated that it would be great to have this work of art installed in time for Oktoberfest. Councillor T. Galloway thanked staff and Mr. Fullerton and the Public Art Committee and the jury for this selection. On motion by Councillor J. Haalboom, it was resolved: "That the submission by artist Ted Fullerton, as recommended by the competition jury and the Public Art Committee, be endorsed as the Public Art Feature for the east end downtown entrance; and That detailed construction drawings and specification be prepared by the artist, Ted Fullerton, and submitted to the City of Kitchener and the Regional Municipality of Waterloo for approval, prior to construction; with any further agreements with the Artist stipulating this approval as the condition of the construction contract; and That the Public Art Committee be requested to assist, with the help of the Corporate Communication Division in the development of a process that would provide for public awareness and education about the work, as well as develop a form of celebration when the work is installed; and further, That the Mayor and Clerk be authorized to sign a licensing agreement with Ted Fullerton with respect to the East End public art feature for the downtown entrance, once staff of the Legal Department and Parks and Recreation Department have endorsed the details." COMMUNITY SERVICES COMMITTEE MINUTES APRIL 267 1999 - 36 - CITY OF KITCHENER KILKERRAN COMMUNITY TRAIL (1998 FESTIVAL OF NEIGHBOURHOODS PROJECT) The Committee was in receipt of a report from Messrs. R. Wyatt, Interim Assistant General Manager and R. Weber, Manager, Community Development Division, dated April 16, 1999, providing background information with respect to the winners of the 1998 Festival of Neighbourhoods neighbourhood improvement grant. The report recommends the development of a community trail, in the wooded area off Kilkerran Crescent, as the project for the $10,000.00 neighbourhood improvement grant. Mr. R. Weber introduced this matter and introduced Ms. Goetz, representative of the neighbourhood who addressed the Committee with respect to this project thanking staff for their support and the City for the grant. She noted that it was exciting project for the trail. On motion by Councillor J. Haalboom it was resolved: "That the development of a Community Trail in the wooded area of Kilkerran Crescent be approved as the project for the $10,000.00 neighbourhood improvement grant which was won by the Kilkerran Crescent neighbourhood in the 1998 Festival of Neighbourhoods." FIRE DEPARTMENT STATEGIC PLAN The Committee was in receipt of a report from Mr. J. Hancock, Fire Chief, dated April 20, 1999, with respect to the Kitchener Fire Department Strategic Plan. Attached to Mr. Hancock's report was a copy of the Fire Department 1999-2000 Strategic Plan as prepare by Wayne Hussey Consulting Inc., dated January 1999. Mr. J. Hancock was in attendance to give a PowerPoint presentation with respect to the Fire Department's strategic plan. He noted the mission statement, the vision and the department objectives: performance management, training, restructuring and communications, technology, community relations, rationalization and fund raising/revenue generation. Councillor Jake Smola entered the meeting at this time. A brief discussion took place with respect to various aspects of the Fire Department strategic plan. On motion by Councillor M. Yantzi, it was resolved: "That the Kitchener Fire Department's strategic plan, as presented to the Community Services Committee on April 26, 1999, be approved for implementation." REVISED STANDARD FORM - PERFORMER'S CONTRACT The Committee was in receipt of a report from Ms. G. Holstead, Co-ordinator of Programs, dated April 8, 1999, recommending revised standard forms for performers contract. Attached to Ms. Holstead report where draft copies of the two revised standard forms. On motion by Councillor C. Weylie it was resolved: "That the two standard forms of performers contract attached to the report to Ms. G. Holstead, Coordinator of Programs, dated April, 8., 1999, be approved for Iow risk activities not exceeding $7,000.00 in value, replacing the two standard forms which where previously approved by Council on July 7, 1997; and REVISED STANDARD FORM - PERFORMER'S CONTRACT - CON'D COMMUNITY SERVICES COMMITTEE MINUTES APRIL 267 1999 - 37 - CITY OF KITCHENER That the Manager of Purchasing or his/her designate continues to be authorized to execute on behalf of the City of Kitchener, such standard forms of performers contract; and further; That, in the event a performer requests any changes to a condition of a standard form performers contract, the contract be reviewed by the Legal Department and, if appropriate, brought before Council." BELMONT PARK BUILDING The Committee was in receipt of a report from Mr. D. Daly, Manager of Parks Operations, dated April 16, 1999, recommending demolition of the Belmont Park building and recommending that the site restoration and landscaping improvements be undertaken to the entrance of the Belmont Park. Councillor C. Weylie put forward the recommendation contained in the staff report. She questioned whether the neighbours had been involved with the restoration plans and Mr. Daly advised that he had meet with the Rink Committee and a mailing had been done to the neighbours which included the proposed restoration plan. On motion be Councillor C. Weylie, it was resolved: "That the Belmont Park building be demolished and the site restoration and landscape improvements to the entrance of Belmont Park be undertaken, in accordance with the report of Mr. D. Daly, Manager of Parks Operations, dated April 16, 1999." FENCE AND SPORTS SCOREBOARD ADVERTISING IN SELECTED OUTDOOR FACILITIES The Committee was in receipt of a report from Mr. R. Wyatt, Interim Assistant General Manager, undated, recommending that Chapter 680 (Signs) of the City of Kitchener Municipal Code be amended to permit the installation and display of commercial fence and sports scoreboard advertising at Breithaupt Park and also recommending guidelines for short term commercial fence and sports scoreboard advertising. Mr. R. Wyatt addressed the Committee with respect to this report advising that the purpose is to add Breithaupt Park and to deal with short term advertising. Councillor John Smola questioned whether the short term advertising would be removable and was advised by staff that it was. Councillor J. Haalboom questioned the City's policy with respect to advertising, dealing with alcohol and Councillor T. Galloway advised that a debate in this regard would have to take place at another time. Staff will deal with Council's current policy. On motion by Councillor John Smola it was resolved: "That Chapter 680 (Signs) of the City of Kitchener Municipal Code be amended to permit the installation and display of commercial fence and sports scoreboard advertising at Breithaupt Park; and further, That short term commercial fence and sports scoreboard advertising be in accordance with Council policies concerning advertising on City property with the following guidelines: a) Advertising panels located on exterior fences enclosing the facility may be installed on the interior or the exterior of the fence; FENCE AND SPORTS SCOREBOARD ADVERTISING IN SELECTED OUTDOOR FACILITIES - CON'D COMMUNITY SERVICES COMMITTEE MINUTES APRIL 267 1999 - 38 - CITY OF KITCHENER 10. b) Advertising panels located on a fence or a sports scoreboard may vary in size but shall not be larger than the fence or the sports scoreboard; c) Advertising panels shall not cover permanent advertising signs; d) Advertising panels shall only be displayed for the duration of the event; e) Advertising panels may be illuminated only while the event is taking place; and f) All advertising signs and locations shall be pre-approved by the General Manager of the Parks and Recreation Department or his designate prior to installation." VICTORIA STREET GRAVEL PROJECT Mr. R. Wyatt, Interim Assistant General Manager, advised that the Optimist Club of Stanley Park will be presenting a cheque to Council next Monday night for this Park. Staff would like to show the Committee a PowerPoint presentation about the park at this time. Mr. G. Nixon then gave a PowerPoint presentation about the park, known as the Bickle Pond, on the south east side of the Victoria Street at Central Road and the park being developed on north side of Victoria Street opposite Bickle Pond. The presentation showed a development and location of both sites. The Committee requested that staff show the video portion of the presentation at the Council Meeting next Monday night. Councillor Jake Smola questioned signage at these sites. Staff agreed that signage at these sites for the public would be key. Mr. Nixon advised that naturalization signs and information Kiosks would be installed on these sites. There will also be a permanent acknowledgment for the Optimist once the site is complete. Councillor T. Galloway questioned the size of the site and Mr. Nixon responded that the total area is 25 acres, with the Bickle site being 16 acres and the north site being 9 acres. A brief discussion then took place with respect to access to the sites. INFORMATION ITEMS The Committee acknowledged receipt of the information items attached to the agenda. Specific reference to the following: Christkindl Market, the annual K-W Arts Awards and Projects. A brief discussion took place concerning the Trans Canada Trail and a bridge across the Grand River to connect the trail. Mr. T. Clancy spoke of the "1 Dig Downtown" team and award recently received. ADJOURNMENT On motion the meeting adjourned at 3:50 p.m. Dianne H. Gilchrist Committee Administrator