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COMMUNITY SERVICES COMMITTEE MINUTES
AUGUST 16, 1999
CITY OF KITCHENER
The Community Services Committee met this date, chaired by Councillor T. Galloway, commencing at
2:15 p.m., with the following members present: Mayor C. Zehr, Councillor J. Haalboom, Councillor John
Smola, Councillor K. Taylor-Harrison, Councillor B. Vrbanovic, Councillor C. Weylie, Councillor M. Yantzi
and Councillor J. Ziegler.
Others present:
Ms. A. Duffy, Messrs. J. Gazzola, T. Clancy, J. Witmer, P. Beaudry, K. Baulk, P.
Sinnott, M. Price, G. Nixon and Ms. D. Gilchrist.
1. SURPLUS LAND - STANMORE AVENUE
The Committee was in receipt of a report from Mr. R. Wyatt, Interim Assistant General Manager,
undated, letters from the owners of 57 and 61 Stanmore Avenue, a report from Mr. R. Wyatt,
Interim Assistant General Manager, dated June 17, 1999, and a letter from Mr. G. Andersen, Land
Purchasing Officer, dated June 28, 1999, all with respect to declaring surplus to the City's needs a
parcel of land known as Part Block 69, Registered Plan 1826, located between 57 and 61
Stanmore Avenue. It was noted that Ms. V. Rotar had registered as a delegation for this meeting
but was unable to attend. Mr. T. Clancy addressed the Committee advising that there are
neighbours letters attached to the agenda and the neighbours are concerned because people are
using their property. The question was raised as to whether Councillor Jake Smola is still
concerned about access to the park and Mr. G. Nixon advised that he is still concerned; however,
staff's position is the same. Councillor T. Galloway questioned whether the neighbours are willing
to purchase the land and Mr. Nixon advised that they are and they are willing to pay all the legal
and surveying costs involved.
On motion by Councillor K. Taylor-Harrison -
it was resolved:
"That Part Block 69, Registered Plan 1826 providing access to Stanmore Avenue, located
between 57 and 61 Stanmore Avenue be declared surplus to the City's needs and
transferred to the abutting owners at nominal land cost plus all costs associated with a
reference plan and legal transfers of title; and further,
That the Mayor and Clerk be authorized to execute documents as required and approved
by the City Solicitor."
2. BOTULISM OUTBREAK IN VICTORIA PARK
The Committee was in receipt of a report from Mr. T. Clancy, General Manager, dated August 10,
1999, with respect to an outbreak of avian botulism in the Schneider Creek and Victoria Park Lake
area. Mr. J. Planck of Limnoterra Ltd. was in attendance to present his preliminary findings with
respect to this outbreak of botulism. It was noted by Mr. Clancy that a full report would be
presented to the Committee at a future meeting. Mr. Planck then gave a computer presentation
outlining the situation advising that he had examined data over the past 11 years, since 1988, and
spoke of his observations and a possible sequence of events. He noted the various
recommendations that have been proposed over the years to rectify this situation which included
such things as an increase in the water depth, draining the body of water, draining the upstream
wetland pockets, putting the base flow of upstream channels into rock gravel sub-drains, restricting
the base flow channels to a minimal size in upstream areas among others. Mr. Planck noted that
in the next week it is predicted that the temperatures will be approximately 28 degrees celsius and
he felt that this weather would allow for a diagnosis.
Mr. Planck and Mr. Clancy answered various questions from the Committee in this regard.
Councillor T. Galloway questioned whether the final report would have an action plan for the
Capital Budget. Mr. Clancy responded that it is anticipated and hopefully there will be 5 or 10
steps to the action plan which will be included in the Capital Forecast. He noted that the City
would be facing this situation everytime there is a hot, dry summer.
3. KITCHENER-WATERLOO TOURISM - MILLENNIUM PROJECTS
Ms. S. Millar and Mr. R. Smith, Chair of the Media Committee, where in attendance on behalf of
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Kitchener-Waterloo Tourism to give a brief presentation with respect to their theme and special
KITCHENER-WATERLOO TOURISM - MILLENNIUM PROJECTS (CONT'D)
events being planned for the millennium. Ms. Millar advised that this presentation would be made
at a public meeting to be held on Wednesday. With the assistance of a computer presentation, in
conjunction with a printed handout distributed at the meeting, Ms. Millar explained the "Cherish the
Past ... Celebrate the Future" theme for their marketing proposal for a millennium celebration. Ms.
Millar noted that this would be a year long celebration. Some of those events being considered
are: the Founding Families Program, a re-enactment of the Conestoga Wagon Trail from
Lancaster County to Kitchener-Waterloo, a community festival and a Kitchener-Waterloo passport
for millennium events. Ms. Millar explained each of these programs. Ms. Millar then referred to
the back page of the printed handout asking that the Committee and Council endorse these
recommendations.
Several members of the Committee congratulated Ms. Millar on the proposal. Mayor C. Zehr
offered his congratulations and advised that the invitations for the public meeting were endorsed
by himself and Mayor Joan McKinnon. Ms. Millar answered several questions from the Committee
with respect to the programs.
On motion by Mayor C. Zehr -
it was resolved:
"That City Council endorse Kitchener-Waterloo Tourism's "Cherish the Past ... Celebrate
the Future" marketing proposal for a millennium celebration; and,
Staff use the theme "Cherish the Past ... Celebrate the Future" as a common marketing
element in municipal millennium events and publications and encourage community groups
to incorporate the theme in their activities; and,
That Kitchener-Waterloo Tourism be authorized to apply to the federal and provincial
governments for special millennium project funding; and further,
That the City of Kitchener request the Region of Waterloo to endorse the theme "Cherish
the Past ... Celebrate the Future"."
KITCHENER MINOR HOCKEY - BID TO HOST GERMAN WOMEN'S NATIONAL HOCKEY
TEAM
The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial
Auditorium Complex, dated August 4, 1999, recommending that the City of Kitchener support the
bid to host the German Women's National Hockey Team for their World Championship Pre-
competition Camp in the year 2000 and that the City approve a $2,000.00 grant to host a
welcoming reception. Mr. T. Martindale of Kitchener Minor Hockey was in attendance in support of
the staff recommendation.
On motion by Councillor John Smola -
it was resolved:
"That the City of Kitchener supports the bid to host the German Women's National Hockey
Team for their World Championship Pre-competition Camp from March 26 - April 1,2000;
and further,
That the City of Kitchener provide a grant of $2,000.00 to host a Welcoming Reception at
the City Hall Rotunda."
BROCHURE RACK PROMOTIONS PROJECT
The Committee was in receipt of a report from Mr. P. Beaudry and Mr. R. Wyatt, dated June 22,
1999, with respect to a pilot project to locate brochure racks at Breithaupt Centre and Rockway
Centre.
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Questions were raised by members of the Committee with respect to having staff restock the
BROCHURE RACK PROMOTIONS PROJECT (CONT'D)
shelves and also the content of these brochures. Mr. Beaudry advised that the wording in 5a and
5c of the proposed contract with respect to contents comes from the City's Legal Department. He
noted that there is a problem with listing things specifically as that there is a chance that
something may be left out. With respect to stocking the shelves he advised that it is not an
onerous task for staff as there is already somebody doing that for City brochures.
On motion by Councillor M. Yantzi -
it was resolved:
"That Breithaupt Centre and Rockway Centre be designated as pilot sites for the Brochure
Rack Promotions Project; and,
That staff submit a comprehensive report on the Brochure Promotions Rack Pilot Project to
the Community Services Committee prior to July 1,2000; and further,
That the Centre SupervisodDivision Manager have delegated authority to sign the standard
rental contract during the pilot project, in a form satisfactory to the City Solicitor."
CITY OF KITCHENER ENTRANCE SIGNS
The Committee was in receipt of a report from Mr. R. Wyatt, Interim Assistant General Manager,
dated June 16, 1999, which had been circulated at the June 28, 1999 Community Services
Committee meeting. It referred to a background report which had also been circulated at the June
28th meeting.
Mr. P. Sinnott introduced the report advising that the City Entrance Sign Committee would like to
look for a consultant. He questioned whether this Committee wanted the City Entrance Sign
Committee to concentrate on a sign and entrance feature or just a sign. He noted that entrance
elements are more expensive to develop because they are specific to the landscape.
Councillor B. Vrbanovic questioned the need for a consultant, recommending that staff re-shuffle
their priorities so they can accomplish this work. Mr. T. Clancy stated that staff are getting bogged
down and can't keep up. There is also the issue that one of the members of design staff is taking
a year's sabbatical. A brief discussion followed concerning partnering with an educational
institution on this project.
Mayor C. Zehr then referred to Rockway Gardens being an entrance feature and commented on
the fact that the fountains still aren't operating. He stated that he did not want to put resources into
new entrance features when this entrance feature still needs work. Councillor J. Haalboom
supported Mayor Zehr's comments stating that Rockway Gardens is a significant entrance feature.
She spoke against spending money on a consultant, as proposed by staff.
Councillor Vrbanovic stated that he agreed with the Mayor; however, Rockway Gardens in now in
the centre of the City and an entrance feature at the 401 is important for our community because
of the volume of traffic.
Mr. Clancy spoke of what has already been approved for Rockway Gardens and that Council has
approved money in the budget for phase one.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That the City Entrance Sign Committee be instructed to investigate an entrance feature for
the 401 westbound lanes, considering desirable features; and,
That the City Entrance Sign Committee look at developing partnerships with educational
institutions for this project; and further,
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CITY OF KITCHENER
That design staff work on the entrance sign project and that no consultant shall be hired."
SKILLS CANADA
The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial
Auditorium Complex, dated August 4, 1999, requesting that the City support a bid to host the Skills
Canada Provincial Competition at the Kitchener Memorial Auditorium Complex for a 5-year period.
On motion by Councillor K. Taylor-Harrison -
it was resolved:
"That the City of Kitchener supports the bid to host the Skills Canada Provincial
Competition at the Kitchener Memorial Auditorium Complex for a 5-year period from 2000 -
2004; and further,
That Skills Canada representatives make any event grant requests on an annual basis."
8. ARMORY PARKING - KMA COMPLEX
The Committee was in receipt of a report from Mr. K. Baulk, Manager, Kitchener Memorial
Auditorium Complex, dated August 3, 1999, with respect to the City entering into negotiations with
the Department of National Defense for shared parking and potential community use of the armory
facility. Mr. Baulk introduced this report and answered various questions from the Committee.
On motion by Councillor K. Taylor-Harrison -
it was resolved:
"That the City of Kitchener enter into negotiations with the Department of National Defense
for shared parking at the Kitchener Memorial Auditorium Complex and armory sites; and
further,
That staff enter into discussions regarding potential community use of the armory facility."
9. KMA COMPLEX SKATE SHARPENING PRO SHOP
The Committee was in receipt of a report from Mr. K. Baulk with respect to entering into an
agreement with the Kitchener Rangers Hockey Club to operate the Skate Sharpening Pro Shop at
the Kitchener Memorial Auditorium Complex.
Councillor T. Galloway declared a pecuniary interest in this matter as he is employed by the
Kitchener Rangers Hockey Club and did not participate in any discussion or voting with respect to
this matter and Mayor C. Zehr chaired the meeting during consideration of this report.
Mr. K. Baulk introduced the report and answered questions from the Committee.
On motion by Councillor J. Ziegler -
it was resolved:
"That the Mayor and Clerk be authorized to execute an agreement satisfactory to the City
Solicitor which will provide the Kitchener Rangers Hockey Club the right to operate the
Skate Sharpening Pro Shop at the Kitchener Memorial Auditorium Complex for a 3-year
term; and further,
That the Kitchener Rangers Hockey Club pay the City of Kitchener 10% of the net profit
which accrues from the operation of the Pro Shop."
10. TREE REMOVAL - CROCK AND BLOCK RESTAURANT
10.
The Committee was in receipt of a report from Mr. T. Clancy, General Manager, dated August 12,
1999, addressing the request of the manager of the Crock and Block Restaurant to remove 3
mature trees located on the right side of the restaurant. The Committee was also provided with
TREE REMOVAL - CROCK AND BLOCK RESTAURANT (CONT'D)
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CITY OF KITCHENER
11.
12.
the concerns of the general manager of the restaurant.
Councillor J. Ziegler put forward a motion to remove the maple tree and not to remove the pine
trees.
Mr. Clancy explained the situation advising that he has discussed the matter with Mr. Moore. He
noted that when it is a matter of removing mature trees, staff come to the Committee for a decision.
A discussion took place over the needs of the restaurant and whether the restaurant could remove
the tree which is 90% on their property. Councillor B. Vrbanovic felt the motion was taking an
unreasonable approach considering the proponent was willing to plant trees at another location on
the property and is doing this in an attempt to implement a Regional by-law.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That consideration of the request to remove trees at the Crock and Block Restaurant, 1211
King Street East, be deferred and referred to the Council meeting of August 30, 1999 to
allow Mr. D. Moore, General Manager of the restaurant, and Mr. M. Mahaffey an
opportunity to attend the meeting."
INFORMATION ITEMS
The Committee acknowledged receipt of the information items attached to the agenda.
Councillor J. Haalboom raised the issue of an article from the New Hamburg Independent with
respect to a public art to acknowledge the women who participated in World War II. Mr. T. Clancy
responded and advised that staff would be involved with this.
ADJOURNMENT
On motion the meeting adjourned at 4:00 p.m..
Dianne H. Gilchrist
Committee Administrator