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HomeMy WebLinkAboutCommunity Svcs - 2000-02-21CSC\2000-02-21 COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 21, 2000 CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 2:15 p.m., with the following members present: Councillors T. Galloway, John Smola, K. Taylor-Harrison, C. Weylie and J. Ziegler. Councillors Jake Smola and M. Yantzi were in attendance for part of the meeting. Others present: Ms. P. Houston, Ms. V. Golub, Messrs. J. Gazzola, R. Pritchard, R. Wyatt, D. Daly, M. Price, G. Kett and Ms. D. Gilchrist. 1. YEAR 2000 OPERATING GRANT - KITCHENER HORTICULTURAL SOCIETY Messrs. Bruce MacNeil and Arnold Reed appeared as a delegation on behalf of the Kitchener Horticultural Society and advised that they were no longer wishing to appeal their year 2000 operating grant from City Council. They advised that their financial picture as of the end of 1999 showed a $3,000.00 surplus, as compared to their 1998 loss of $1,760.00. They advised that with the $108,000.00 grant from the City of Kitchener for the year 2000 plus income from sales of plants and bulbs along with the $3,000.00 surplus from 1999 they will have an income of $113,000.00 for the year 2000. Mr. MacNeil pointed out that the costs for water and hydro are unknown at this time and may be more than anticipated. Mr. MacNeil also provided the Committee with an update on fundraising for restoration of the fountains, which, at this point amounts to $25,000.00 and they have applied to the Trillium Foundation for a grant in this regard, which will be considered in March. They thanked the Committee for the year 2000 operating grant. Councillor M. Yantzi entered the meeting at this time. Mr. D. Daly referred to Council's decision of November 1999 to include funds in the budget for routine energy maintenance. The year 2000 budget includes restoration funds for the fountains and, the budget for 2001 includes maintenance costs. He advised that there may be some over-expenditure this year. Councillor Yantzi commented that he thought the basic operating costs were not being covered. Mr. Daly responded that the City is in a transition period and will assume a stronger role in maintenance and repair of heavy equipment. There will also be a stronger role by City staff in the maintenance and repair of the fountains. COMMISSION FROM 1999/2000 ARTIST IN RESIDENCE The Committee was in receipt of a report from Mr. M. Price, Manager, Arts, Culture and Events, dated February 1, 2000, advising of a recommendation from the Public Art Committee to commission a work from Marshall Ward, the 1999/2000 City of Kitchener Artist in Residence. Mr. Price introduced the report and Mr. Marshall Ward displayed 1 of the 12 pieces of art from the commission. On motion by Councillor K. Taylor-Harrison - it was resolved: "That a purchase/commission be made from Marshall Ward, the 1999/2000 Artist in Residence; with the site for the installation being the aluminium panelled wall running the distance along the ramp leading to the Young Street entrance to City Hall; and, That the commission amount of $5,000.00 be paid from the Public Art Trust Fund." GOLF PROFESSIONAL CONTRACT FOR 2000 GOLF SEASON The Committee was in receipt of a report from Mr. G. Kett, Manager, Golf Course and Cemetery Operations, dated February 3, 2000, recommending the Golf Professional Contract for the 2000 golf season. The Committee members had been provided a copy of a draft agreement under separate cover. Mr. Kett was in attendance to represent the report and answer any questions the Committee might have in this regard. On motion by Councillor T. Galloway - it was resolved: COMMUNITY SERVICES COMMITTEE MINUTES FEBRUARY 21, 2000 -7- CITY OF KITCHENER GOLF PROFESSIONAL CONTRACT FOR 2000 GOLF SEASON (CONT'D) "That the Mayor and Clerk be authorized to execute the Golf Professional Agreement for the 2000 golf season in a form substantially similar to the draft agreement dated February 3, 2000, satisfactory to the City Solicitor." BUSINESS PLAN DETAILS - DOON VALLEY GOLF COURSE EXPANSION The Committee was in receipt of a report from Mr. G. Kett, Manager, Golf Course and Cemetery Operations, dated February 15, 2000, providing a review of the proposed expansion to the Doon Valley Golf Course, including a 7-year projection of operating income and expenses. Mr. Kett was in attendance and introduced the report noting that it had been an interesting concept to put together a business plan for the golf course expansion which does not yet exist. He advised that based on the best estimates staff believe that the golf course capital budget will be sufficient to complete the project. He stated that staff are confident that the figures in the report are workable; however, he cautioned that they are all estimates. Councillor Jake Smola entered the meeting at this time. Mr. G. Kett then displayed a drawing for the proposed golf course expansion noting that most of the existing 18 holes will remain as the north course and there will be approximately 5 - 7 new holes at that course. He also advised that 3 - 4 of the existing holes will become part of the new course. Mr. Kett then advised that the expansion will include a driving range and teaching facility. With respect to timing, Mr. Kett advised that if this project moves forward soon it will probably be constructed this summer, and there will be a modified new course by 2001. By the summer of 2003 the expansion will be fully open. Mr. Kett then addressed the possibilities of a modified club house in partnership with Conestoga College. Mr. Kett concluded by advising the Committee that there will always be 18 quality holes of golf available at all times. Councillor T. Galloway questioned whether the actual holes might change from time to time and Mr. Kett responded that it would depend when construction starts; however, for an entire golf season the golfers would play the same 18 holes. A discussion then took place with respect to the fee structure and the potential renovations to the existing club house or a new club house depending on a proposed partnership with Conestoga College. Mr. Kett advised that staff would come back to this Committee before anything takes place with respect to the partnership or changes to the club house. ADJOURNMENT On motion the meeting adjourned at 2:45 p.m. Dianne H. Gilchrist Committee Administrator