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HomeMy WebLinkAboutCommunity Svcs - 2000-04-10CSC\2000-04-10 COMMUNITY SERVICES COMMITTEE MINUTES APRIL 107 2000 CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 1:55 p.m., with the following members present: Councillors J. Haalboom, K. Taylor-Harrison, T. Galloway, John Smola, M. Yantzi and J. Ziegler. Mayor C. Zehr and Councillors B. Vrbanovic and C. Weylie were in attendance for part of the meeting. Officials Present: Ms. A. Duffy, Ms. J. Billett and Messrs. F. Pizzuto, D. Daly, K. Baulk, R. Weber, H. Gross, J. Cooper, K. Nihls, G. Nixon, J. Shivas, G. Melanson and J. Gazzola. 1. TREE REMOVAL REQUEST - 170 MOORE AVENUE The Committee was in receipt of a report dated March 22, 2000 from Mr. K. Nihls, Supervisor of Parks Division, advising of a request from the property owner of 170 Moore Avenue to remove 2 spruce trees located in front of his property. It was pointed out that staff are recommending that the trees not be removed as they are healthy and do not appear to interfere with visibility or pedestrian traffic. The Committee also received this date a cost estimate for removal of the trees, totalling $472.11. Mr. C. Nowe appeared as a delegation and advised that he was the owner of 170 Moore Avenue. At the time of purchase, he noted it was his intention to remove 2 large spruce trees from the front of his property; however, he has since learned that the trees are actually located on City owned lands. Mr. Nowe provided several pictures of the trees for the Committee's review. Mr. Nowe pointed out that a large maple tree is located on his property and, in his opinion, is being negatively impacted by the size of the spruce trees. He further pointed out that he is experiencing damage to his front lawn from the roots of the spruce trees and the loss of sunlight preventing grass from growing. Councillor C. Weylie entered the meeting at this time. Mr. Nowe advised that no other properties have trees of this size planted on the boulevard and wished to have the trees removed. Councillor John Smola questioned if services to the home have been affected and Mr. Nowe advised that to his knowledge they have not. Councillor G. Lorentz questioned if Mr. Nowe was prepared to remove the trees and Mr. Nowe responded that he had appropriate equipment and the ability to do so if given permission to remove the trees. Councillor Lorentz also questioned if Mr. Nowe was prepared to pay for the removal and Mr. Nowe advised that this would depend on the costs involved. In this regard, staff provided Mr. Nowe with a copy of the cost estimate for removal of the trees. Councillor M. Yantzi requested Mr. Nowe to expand upon his reasons for removal of the trees and Mr. Nowe responded that because of their size the trees block sunlight to the home and obstruct his view. In addition, he stated that his front yard is small and, in comparison, the spruce trees were aesthetically too large. Councillor J. Ziegler advised that he could not agree with removal of the trees based on the fact that they are healthy and it goes against planning principles in the protection of trees. Councillor J. Ziegler put forward a motion that City staff be directed not to remove the 2 spruce trees located on City owned lands in front of the property known municipally as 170 Moore Avenue as they are healthy and do not appear to interfere with visibility or pedestrian traffic. Councillor John Smola advised that, having reviewed the pictures, he agreed that the trees were too large and they blocked the view of the resident's home. In this regard, he suggested that the motion require the trees to be pruned to improve visibility to the home. Mr. K. Nihls advised that the trees have already been pruned to accommodate sidewalk and driveway clearance and do not presently pose any visibility impediment. He further advised that this type of tree does not lend itself well to pruning and suggested that any further pruning would affect the natural look of the trees. COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 18 - CITY OF KITCHENER TREE REMOVAL REQUEST - 170 MOORE AVENUE (CONT'D) Councillor G. Lorentz questioned how many spruce trees have been planted on City boulevards and Mr. Nihls responded none, as this is not a usual choice of tree for planting on City boulevards due to their size. Councillor T. Galloway stated that he agreed that this type of tree should not be planted on boulevards as they do grow very large and do not lend themselves to pruning. He further pointed out that these trees were planted on City property without the knowledge of City staff and felt that it would be more appropriate for the trees to be removed. Councillor John Smola questioned if the trees could be relocated and Mr. Nihls advised that they were too large to be removed and replanted. Councillor G. Lorentz referred to the issue of liability should the City allow the property owner to remove the trees and Mr. Nihls advised that staff would have concern with respect to liability in this regard, pointing out that there are hydro wires in the location of the spruce trees. The motion of Councillor Ziegler to direct City staff not to remove the 2 spruce trees was then voted on and Lost. On motion by Councillor John Smola - it was resolved: "That the 2 spruce trees located on City owned lands in front of the property known municipally as 170 Moore Avenue be removed with the cost of removal to be shared on a 50/50 basis between the City of Kitchener and the owner of 170 Moore Avenue." INTERNATIONAL SOFTBALL CONGRESS WORLD TOURNAMENT The Committee was in receipt of a report dated March 17, 2000 from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex, requesting the Committee to support Kitchener Fastball Promotions and Waterloo Ontario Fastball Association's bid to host the 2002 International Softball Congress World Tournament at Peter Hallman Ball Yards. Mr. K. Baulk advised that staff wished to add the phrase "That the City provide a repayable loan in the amount of $5,000.00 to cover 50% of the bid bond" as part of the recommendation. Mr. Baulk also advised that the final recommendation regarding field lighting of a second diamond at the Peter Hallman Ball Yards for the 2002 season was imperative to a successful bid to host the tournament. In addition, Mr. Baulk advised that the City of Waterloo has agreed to become a partner in the bid to host the tournament. Mr. L. Reichert, Kitchener Fastball Promotions, and Mr. B. Daly, Waterloo Ontario Fastball Association, appeared before the Committee and advised that the City of Waterloo has agreed to provide $5,000.00 toward the bid bond and, in view of the City of Waterloo becoming a partner, the profit sharing will now be 40% to Kitchener Fastball Promotions and 40% to the Waterloo Ontario Fastball Association, with 10% each to the host cities of Kitchener and Waterloo. They further agreed that the second diamond field lighting must be approved in order for their bid to host the tournament to be successful. Mayor C. Zehr entered the meeting at this time. Several members of the Committee expressed their support for the proposed bid, noting that Kitchener is well known for its success in hosting such events and the potential for economic spin- off is significant. Councillor M. Yantzi referred to the fact that the recommendation allows for the City to assume 100% of the deficit should expenses exceed revenues but only receive 10% of the profits should COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 19 - CITY OF KITCHENER revenues exceed expenditures. Mr. K. Baulk advised that while there is some risk to the City, the draft budget for this event, together with the potential economic benefits, suggest the risk will be minimal. INTERNATIONAL SOFTBALL CONGRESS WORLD TOURNAMENT (CONT'D) On motion by Councillor J. Ziegler - it was resolved: "That the City of Kitchener supports the local host committee's bid to host the 2002 International Softball Congress World Tournament at the Peter Hallman Ball Yards; and, That the City provide a grant up to a maximum of $4,000.00 as a 1/3 share of the cost of developing and presenting the bid; and, That the City provide a repayable loan in the amount of $5,000.00 to cover 50% of the bid bond; and, That the City assume 100% of the deficit should expenses exceed revenues; and, That the City receive 10% of the profit should revenues exceed expenditures with the balance to be split 40% to Kitchener Fastball Promotions, 40% to Waterloo Ontario Fastball Association and 10% to the City of Waterloo; and, That the local host committee include a minimum of one member of Kitchener City staff; and further, That the City commit to installing the field lighting of a second diamond at the Peter Hallman Ball Yards for the 2002 season to be funded within the current 10 Year Capital Forecast." PROVINCIAL SKILLS CANADA COMPETITION - PROPOSAL TO HOST FROM 2000 - 2004 The Committee was in receipt of a report dated March 17, 2000 from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex, requesting support for the proposal to host the Provincial Skills Canada Competition for a 5 year period from 2000 to 2004. In addition, staff are requesting that a grant be provided in the amount of $25,000.00 for a premier sponsorship to host the 2000 event and recommendation be made to future Councils that a $25,000.00 grant be allocated in each additional year of the proposal unless the event is relocated. Ms. G. Smyth, Executive Director, Skills Canada, appeared as a delegation and provided the Committee with an overview of this years event to include the 11th Annual OntarioTechnological Skills Competition, the 1st Elementary Technology Activity Day and the Careers Exploration Showcase. Ms. Smyth advised that Skills Canada is requesting a financial commitment of $25,000.00 per year over the 5 year period of the proposal and thanked staff of the Community Services Department for their participation and support in hosting this event. She further stated that this event is economically significant for the municipality and is important, in that, it addresses the need for development of technological and employability skills in our youth. On motion by Councillor J. Haalboom - it was resolved: "That the City of Kitchener support the proposal to host the Provincial Skills Canada Competition for a five (5) year period from 2000 to 2004; and, That the City provide a grant in the amount of $25,000.00 for a premier sponsorship for the 2000 event scheduled from May 15 to 17, 2000; and further, That the City recommend to a future Council that a $25,000.00 grant be allocated in each additional year of the proposal, unless the event is relocated in one year to meet the space requirements necessary to host the national competition." COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 20 - CITY OF KITCHENER 4. GRANT REQUEST - KITCHENER LAWN BOWLING CLUB At its meeting held on March 27, 2000, the Committee considered a report dated March 17, 2000 from Mr. R. Wyatt, Interim Assistant General Manager, recommending that Council not approve a cash grant to the Kitchener Lawn Bowling Club for purchase of a new greensmower. This matter was deferred to allow additional information to be provided. In this regard, the Committee was in receipt of an additional report dated April 5, 2000, from Mr. Wyatt in which he provided a comparison of members and membership fees between the Heritage Greens Lawn Bowling Club and the Kitchener Lawn Bowling Club. In addition, the report outlines the various alternatives considered in assisting the group and provides suggestions for options that the Committee may wish to consider. Councillor J. Ziegler referred to the comparison of membership fees, noting that the Heritage Greens Lawn Bowling Club raised their fees to cover the cost of a recently purchased mower and suggested that he would rather see the Kitchener Lawn Bowling Club temporarily increase their fees to cover the cost of purchasing a mower. Then if this still results in a shortage, he suggested the City may provide assistance in the form of a loan to cover the shortfall. Following further discussion, Councillor J. Ziegler put forward a motion that the City provide a loan to the Kitchener Lawn Bowling Club to assist in the purchase of a greensmower, with the loan to be repaid over a period of up to 3 years. Ms. K. May, a representative of the Kitchener Lawn Bowling Club, appeared as a delegation and advised that the Club has a much smaller membership than Heritage Greens and the Club's fees have already recently been raised. She suggested that raising fees again was not an option as it would result in loss of membership and potentially the loss of the Club itself. Councillor M. Yantzi enquired if the Club currently allocates funds for lawnmowing that may be used to pay the City back should funds be provided and Ms. May indicated she did not believe so. She also pointed out that further investigation into the purchase of a mower resulted in an additional estimate from the Ontario Turf Company for a demo unit in the amount of $4,550.00. Ms. May advised that if the City provided this amount the Club could pay the taxes and noted that, in its 98 years of existence, the Club has never been refused money. In response to questioning, Ms. May advised that green fees vary from $3.00 for regular bowling up to $10.00 for tournaments; prize money is awarded in place of trophies; and 97% of the Club members are Kitchener residents. Councillor T. Galloway questioned if City staff provide any service to the Club and Mr. D. Daly advised that the Club operates independently and only on rare occasion may ask staff for such assistance as pruning trees. Councillor M. Yantzi pointed out that the City made a substantial capital contribution when both lawn bowling clubs were moved and enquired as to the amount of this contribution. It was noted that the contribution was in excess of $200,000.00. Councillor M. Yantzi advised that he felt this was a reasonable one time request that should be granted; however, in reference to the delegation advising they have never been refused money for the past 98 years, he also felt that the recommendation should include a proviso that no additional funds would be provided over the next 98 years to encourage the Club to find other means of rejuvenating their facility. Councillor M. Yantzi advised that he would put forward a motion to approve a grant of $5,000.00 subject to the 98 year stipulation of no additional funds should the earlier motion of Councillor J. Ziegler be lost. Councillor J. Ziegler stated that he was prepared to withdraw his earlier motion, provided the 98 year stipulation of no further funds was included in the subsequent recommendation. Mayor C. Zehr referred to the revised estimate from the Ontario Turf Company for a demo unit in the amount of $4,550.00 and suggested that the recommendation should provide for a grant in this COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 21 - CITY OF KITCHENER amount rather than in the amount of $5,000.00. He pointed out that at the last meeting the Kitchener Lawn Bowling Club had indicated they were prepared to pay part of the cost of purchasing the mower and should be required to do so. GRANT REQUEST - KITCHENER LAWN BOWLING CLUB (CONT'D) The motion by Councillor J. Ziegler was withdrawn and it was agreed to amend the motion of Councillor M. Yantzi to reduce the amount of the grant from $5,000.00 to $4,550.00. Following further discussion and on motion by Councillor M. Yantzi - it was resolved: "That Council approve the request of the Kitchener Lawn Bowling Club for a one time only cash grant in the amount of $4,550.00 to assist the Club in purchasing a greensmower; and further, That the Kitchener Lawn Bowling Club be advised that no further grant funding will be provided in 2000 and Council recommends to future Councils that no additional grant funds be allocated to the Club for a period of 98 years." 5. GRANT REQUEST - VIVIAN BERKELEY AND GEORGE SHEPHERD At its meeting held on March 27, 2000, the Committee considered a report dated March 17, 2000 from Mr. R. Wyatt, Interim Assistant General Manager, recommending that the request of Vivian Berkeley and George Shepherd for an in-kind grant to cover the cost of rental of the all-purpose room at Lyle Hallman Pool for a fundraiser for these athletes to compete in an international lawn bowling event in Israel be refused. This matter was deferred to allow staff an opportunity to provide further information respecting costs and, in this regard, the Committee was in receipt of a further report dated April 3, 2000 from Mr. Wyatt in which he advised that the amount of funds raised from this event totalled approximately $605.00 and following deduction of the rental fee, net revenues amounted to approximately $450.00. On motion by Councillor M. Yantzi - it was resolved: "That Council not approve the request of Vivian Berkeley and George Shepherd for an in- kind grant in the amount of $155.85 for the rental of the all-purpose room at the Lyle Hallman Pool for a card party to raise funds for these athletes to compete in an International lawn bowling event in Israel in May 2000." 6. KITCHENER MEMORIAL AUDITORIUM COMPLEX - DRAFT MASTER SITE PLAN REVIEW The Committee was in receipt of a report dated March 17, 2000 from Mr. K. Baulk, Manager, Kitchener Memorial Auditorium Complex, requesting that Council appoint a review team for the Kitchener Memorial Auditorium Complex Draft Master Site Plan to develop options for implementation. The Committee was also provided with a copy of the Draft Master Site Plan dated November, 1999. Ms. A. Jacob, IBI Group, together with Mr. D. Hastings, IBI Group and Mr. R. Taylor, O & Y/SMG Canada, Consultants retained to carry out the Master Site Plan Study, were in attendance to provide a presentation with respect to the study. Ms. Jacob, together with Mr. Hastings, provided a PowerPoint presentation highlighting various aspects of the study, including: · the study mandate · overview of the key study components of the Auditorium Complex · implications of market/demographicanalysis · SWOT analysis (strengths/weaknesses/opportunities/threats) · recommended improvements including: corporate suites, premium seating, hospitality opportunities, Rangers Bar and Grill, sports gallery, retail/service space, food and beverage services, Centennial Stadium/Jack Couch Baseball Park improvements, new COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 22 - CITY OF KITCHENER Twin Ice Pad · estimated capital improvements · implementation plan including: arena, marketing and ice pad. KITCHENER MEMORIAL AUDITORIUM COMPLEX - DRAFT MASTER SITE PLAN REVIEW (CONT'D) During the course of the presentation, Councillor B. Vrbanovic entered the meeting. Councillor J. Haalboom questioned the recommended improvements for Centennial Stadium and Ms. Jacob responded that, from a business case scenario, users and revenues do not support significant capital improvements at this time. She stated that other users need to be identified to increase the use and revenues and it has been recommended that these be identified over a 5 year period. Councillor M. Yantzi questioned if there was sufficient parking on site to accommodate proposed development and Ms. Jacob advised that parking on site is currently under utilized; however, she agreed that parking needs to be a priority issue in further consideration of the Master Site Plan review. Councillor B. Vrbanovic requested clarification as to what other opportunities the Consultants had suggested for additional uses that they had been advised not to pursue. Ms. Jacob advised that several other suggestions had been put forward including such things as a pool facility, an on site hotel and purchase of the residential frontage to open up the view onto Ottawa Street. Councillor B. Vrbanovic also referred to demand for meeting room space and Mr. R. Taylor responded that the majority of interest is for exhibition space. Mr. Taylor further pointed out that most trade shows are Regional in nature with most attendees within driving range of the facility. In his opinion, Mr. Taylor advised that the demand for meeting room space is minimal. Councillor B. Vrbanovic also questioned the use of hotels for meeting room space and the need for more hotels when current facilities have indicated they are not operating at full capacity. Mr. Taylor advised that as trade shows expand the demand for a hotel is felt to be a natural progression and would be able to provide meeting room space. He pointed out that during peak periods there is not enough block space available in existing hospitality facilities which makes a hotel on site desirable. Councillor T. Galloway questioned if it was possible to pick and choose from the improvements proposed and Mr. Taylor advised that the improvements have been costed on an individual basis; however, believed that a well-balanced middle ground is proposed. Councillor Galloway also questioned if the club seating did not proceed if would still be necessary to build the second floor to gain access to the corporate suites. Mr. Taylor responded that, of the improvements proposed, he was confident that the premium club seats would sell whereas there may be less interest in the higher cost of suites. Mayor C. Zehr questioned what type of retail was proposed and Ms. Jacob responded that it would be mostly sports related such as sports retail and/or sports physiotherapy. Mayor Zehr further questioned what would happen to the existing office space and Ms. Jacob advised that the existing office space could be relocated within the existing facility; however, without appropriate drawings it would be difficult to specify exactly where the office space would be relocated. Mayor C. Zehr also referred to the proposed twin ice pad and Ms. Jacob responded that since the Draft Master Site Plan was prepared new market indicators suggested that it would be prudent to dovetail this item onto the plan. Mr. K. Baulk advised that the recommendation before the Committee this date simply seeks to form a sub-committee to evaluate and consider all options put forward by the Consultant, together with neighbourhood input. Mr. Baulk indicated that the timelines are tight and staff would like to see this project move forward as quickly as possible. Councillor T. Galloway indicated that he was in support of the staff recommendation and that while there is still work to be done, he was excited about the project and would also like to see the project move forward quickly. Councillor K. Taylor-Harrison advised that members of the community have already contacted her requesting to have input into this project and expressed her desire to have public input undertaken COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 23 - CITY OF KITCHENER immediately rather than waiting until the sub-committee completes its work. KITCHENER MEMORIAL AUDITORIUM COMPLEX - DRAFT MASTER SITE PLAN REVIEW (CONT'D) Councillor John Smola also indicated that he was in support of the project, noting that there was a need to enhance existing facilities in order to compete with other facilities; however, he stated that he was not in favour of developing a new twin ice pad at this time. Councillor B. Vrbanovic stated that he was in agreement with the suggestion to undertake public input immediately and suggested that the staff recommendation be amended accordingly. Mr. F. Pizzuto cautioned that the sub-committee may determine that some of the improvements proposed will not proceed which may affect public input if it is sought prior to such decisions being made. Mayor C. Zehr suggested that the staff recommendation could be amended to include that the sub-committee would meet immediately and public input would be sought as soon as possible. Councillor G. Lorentz stated that the sub-committee should be given time to decide where the project is to go and then seek public input. In addition, he stated that he felt the improvements were necessary in order to continue competing with other facilities and saw the improvements as a betterment to the municipality. Councillor Lorentz also stated that he was not in favour of building a new twin ice pad at this time. Following further discussion it was agreed that the third paragraph of the staff recommendation would be amended to include that appropriate public and neighbourhood meetings be held as soon as possible and prior to final approval of any phase of the site plan. Councillor K. Taylor-Harrison asked that she be appointed as a member of the review committee and it was agreed to add this request as a further amendment to the staff recommendation. On motion by Councillor T. Galloway - it was resolved: "That the City of Kitchener appoint a review team for the Kitchener Memorial Auditorium Complex Draft Master Site Plan to develop options for implementation along with other considerations including partnerships, financial and phasing; and, That the review team be comprised of the Chair and Vice-Chair of the Community Services Committee, Ward Councillor Karen Taylor-Harrison, a representative of the Kitchener Rangers Hockey Club, the City's Chief Financial Officer, one appointee at large, the Manager of the Kitchener Memorial Auditorium Complex and senior staff of the Community Services Department; and, That appropriate public and neighbourhood meetings be held as soon as possible and prior to final approval of any phase of the site plan; and further, That implementation options be presented to the Community Services Committee by July 2000." FESTIVAL OF NEIGHBOURHOODS 1997 GRANT WINNERS - COLLEGE STREET The Committee was in receipt of a report dated March 30, 2000 from Mr. R. Weber, Manager of Community Development, requesting approval of the proposed use of the 1997 $10,000.00 Festival of Neighbourhoods grant for enhancements to the College Street restoration project. Councillor K. Taylor-Harrison advised that she wished to thank staff of the Community Services Department for their participation and support in bringing this proposal forward. On motion by Councillor K. Taylor-Harrison - it was resolved: COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 24 - CITY OF KITCHENER 7. FESTIVAL OF NEIGHBOURHOODS 1997 GRANT WINNERS - COLLEGE STREET (CONT'D) "That Council approve the proposal of the 1997 winners of the Festival of Neighbourhoods draw to use the $10,000.00 grant awarded for enhancements to the College Street restoration project, including: a) annual and perennial flower beds to be established at the corner of Duke Street and College Street; b) a concrete pad, bench and waste receptacle to be located at the corner of Duke Street and College Street; c) a concrete pad and bench to be located midway along College Street between Duke Street and Weber Street; and, d) a concrete pad, bench and waste receptacle to be located at the corner of Weber Street and College Street." 8. DELEGATION - DOON VALLEY GOLF COURSE EXPANSION The Committee was in receipt of an information report from Mr. G. Kett, Division Manager, Golf Course and Cemetery Operations, to which a report from the City's Traffic Division was attached relative to the expansion of Doon Valley Golf Course and the possible impact that such an expansion could have on traffic in the area. In this regard, Councillor G. Lorentz advised that Mr. L. D'Alessandro, a resident of Doon Valley Drive, wished to appear as a delegation with respect to the expansion of the golf course. Mr. D'Alessandro advised that he was the owner of 226 Doon Valley Drive and was also a member of the Lower Doon Working Committee. In this regard, he advised that the Working Committee is concerned that expansion of the golf course, together with development in the area, will increase traffic volume and further compound excessive speeding in the area. He stated that the safety of children and students in crossing Doon Valley Drive to get to the Conestoga College campus is a major concern. Mr. D'Alessandro referred to the report of the Traffic Division in which it was pointed out that Doon Valley Drive and Conestoga College Boulevard are designated as major collector roads that can be expected to carry traffic volumes of up to 12,000 vehicles per day and suggested that the proposed expansion of the golf course along with the development proposed for the area will significantly increase traffic volumes. Mr. D'Alessandro pointed out that the Working Committee's main concern was not with the quantity of traffic but rather with the excessive speeding and, in this regard, are asking that stop signs be put in 2 locations, being Homer Watson Boulevard at Conestoga College Boulevard and from the golf course at Orchard Mill Crescent. Mr. D'Alessandro advised that the Working Committee has provided a letter to the Traffic and Parking Division and would like these issues to be addressed. Councillor J. Haalboom enquired if there were any other concerns Mr. D'Alessandro wished to have addressed and Mr. D'Alessandro responded that there were other issues of concern such as parking. Councillor G. Lorentz advised that the concerns raised by the delegation would be more appropriately dealt with by the Public Works and Transportation Committee and suggested that the delegation provide the Working Committee's concerns in writing so that they may be forwarded to staff and Councillor John Smola, Chair of the Committee, for consideration at a future meeting of the Public Works and Transportation Committee. By general consent, it was agreed that this matter would be referred to appropriate staff for review and report back to a future meeting of the Public Works and Transportation Committee. COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 25 - CITY OF KITCHENER 9. KITCHENER-WATERLOO SPORTS COUNCIL INC. - LIABILITY INSURANCE The Committee was in receipt of a report dated April 4, 2000 from Mr. J. Cooper, Supervisor of Athletics, requesting that Kitchener-Waterloo Sports Council Inc. be added as an insured group under the City of Kitchener's Minor Sports third party liability insurance program. On motion by Mayor C. Zehr - it was resolved: "That Council approve the addition of Kitchener-Waterloo Sports Council Inc. as an insured group in the City of Kitchener's Minor Sports third party liability insurance program." 10. 2000 CITY OF KITCHENER ARTIST IN RESIDENCE The Committee was in receipt of a report dated April 3, 2000 from Mr. M. Price, Manager of Arts, Culture and Events, requesting that Melissa Doherty be named as the City of Kitchener's 2000 Artist in Residence. On motion by Councillor J. Haalboom - it was resolved: "That Melissa Doherty be named the 2000 City of Kitchener Artist in Residence, as recommended by the Public Art Committee; and further, That the Mayor and Clerk be authorized to execute a licensing agreement, satisfactory to the City Solicitor, with Melissa Doherty for use of the City Hall facilities for 2000." 11. GRANT REQUEST - INDIAN ART-I-CRAFTS OF ONTARIO Mayor C. Zehr advised that he had been contacted by the Waterloo Region District School Board on behalf of the Board of Directors of Indian Art-I-Crafts of Ontario requesting that a grant be provided with respect to an event to be held at the Kitchener Memorial Auditorium Complex. In addition to the background information provided by Mayor C. Zehr, the Committee also received this date a report from Ms. A. Duffy, Administrative Assistant, recommending that the request for an in-kind grant be refused. Mayor C. Zehr stated that he agreed with the recommendation not to approve the grant in view of the fact that this group has already received an in-kind grant in the form of reduced rental fees at the Auditorium. On motion by Mayor C. Zehr - it was resolved: "That Council not approve the request of the Indian Art-l-Crafts of Ontario for an in-kind grant to assist in the costs of rental of the Kitchener Memorial Auditorium Complex for their Aboriginal Teaching Circle event to be held on May 3, 2000." 12. INFORMATION ITEMS The Committee received the following information reports: · National Volunteer Week (April 9 - 16, 2000) · Traffic Considerations - Doon Valley Golf Course Expansion · Grant Analysis Update 13. ADJOURNMENT COMMUNITY SERVICES COMMITTEE MINUTES APRIL 10, 2000 - 26 - CITY OF KITCHENER On motion the meeting adjourned at 3:50 p.m. J. Billett Committee Administrator