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HomeMy WebLinkAboutCommunity Svcs - 2000-06-26COMMUNITY SERVICES COMMITTEE MINUTES CSC\2000-06-26 JUNE 26, 2000 CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 1:12 p.m., with the following members present: Mayor C. Zehr and Councillors T. Galloway, J. Haalboom, John Smola, K. Taylor-Harrison, B. Vrbanovic, C. Weylie, M. Yantzi and J. Ziegler. Others Present: Ms. R. Willms, Ms. L. Gove, Ms. P Houston, Ms. D. Gilchrist and Messrs. J. Gazzola, J. Shivas, F. Pizzuto, D. Daly, R. Wyatt, B Stanley, K. Baulk, G. Melanson, J. Cooper, B. Page, P. Beaudrey. J. Nelson and T. O'Brien Mr F. Pizzuto, General Manager of Community Services, advised that he wished to publicly thank Mr. R. Wyatt for his years of service and contribution to the City and the community, and for Mr. Wyatt's help to him personally during the recent transition. He wished Mr. Wyatt well in his retirement. Councillor G. Lorentz, on behalf of Council, also thanked Mr. Wyatt for his service and contribution to the Corporation and to the community. Mr. Pizzuto then introduced Ms. Shelley Adams, the City's new Director of Community Development and Programs, who will start her new position on July 4, 2000. 1. CSD-00-047 - COUNTRY HILLS COMMUNITY CENTRE PLAYGROUND The Committee was in receipt of staff report CSD-00-047, dated June 13, 2000 advising of the contribution of the Country Hills Recreation Association and the Country Hills Optimist Club for the playground at the Country Hills Community Centre. On motion by Councillor G. Ziegler - it was resolved: "That Council acknowledge the contribution of and thank the Country Hills Recreation Association and the Country Hills Optimist Club for their financial contribution to the playground at the Country Hills Community Centre." Councillor T. Galloway advised that once the playground is built and the contribution has been received there will be a cheque presentation at a televised Council meeting. He thanked staff for taking the additional time involved and explained the process involved in deciding on the type of playground. 2. CSD-00-051/BPS-00-035 - INSTALLATION OF CHESS TABLES IN CiViC SQUARE The Committee was in receipt of staff report CSD-00-051/BPS-00-35, dated June 19, 2000, with respect to the installation of chess equipment under the overhang in Civic Square. Mr. F. Pizzuto advised staff that have worked with the Chess Club and that Management Committee has considered this report and recommendations and agrees with installation and active programming for chess in Civic Square. Mr. B. Stanley advised that the idea had come form the Downtown Advisory Committee and he acknowledged the work of Mr. D. Gowland, a former member of this Committee. On motion by Councillor M. Yantzi - it was resolved: "That chess equipment be purchased and installed under both of the overhangings in Civic Square in the summer of 2000; and, That the City enter in an agreement with the K-W Chess Club under which the City would provide a grant $5,000.00 to the K-W Chess Club; with the Chess Club utilizing this fund over a two year period to design and implement a chess program and organize two major events; and, That the Mayor and Clerk be authorized to sign an agreement satisfactory to the City Solicitor in this regard; and, COMMUNITY SERVICES COMMITTEE MINUTES JUNE 26, 2000 - 63 - CITY OF KITCHENER 2. CSD-00-051/BPS-00-035 - INSTALLATION OF CHESS TABLES IN CIVIC SQUARE (CONT'D) That additional City Hall facilities be provided to the Chess Club for four hours every Sunday, free of charge, for casual and tournament play; and further, That classical music be played at Civic Square whenever possible in the summer months to attract people of all ages to Civic Square." 3. CSD-00-041 - BALLET CREOLE AGREEMENT The Committee was in receipt of staff report CSD-00-041 with respect to an agreement with Ballet Creole for their performance at City Hall on Tuesday July 4, 2000. On motion by Mayor C. Zehr - it was resolved: "That the City of Kitchener's Purchasing Agent be authorized to sign an agreement, in the form as attached to Staff Report CSD-00-041, for Ballet Creole to perform at Kitchener City Hall on Tuesday July 4, 2000, at a cost $1,337.00." 4. CSD-00-045- PERFORMERS AND VENDORS CONTRACTS The Committee was in receipt of staff report CSD-00-045, dated June 16, 2000, with respect to performers and vendors contracts. On motion by Councillor J. Ziegler - it was resolved: "That the two standard performers contract approved by Council in March 1999 be combined into one contract with the same monetary limit of $7,000.00, with signing authority delegated to the Manager of Purchasing or designate; and, That Council allow modifications to this performer's contract when necessary during Council's summer break, subject to Legal counsel; and, That the Manager of Purchasing be designated to sign contracts generated by performers or their agents providing Legal counsel has be given; and further, That Council allow 'vendors' contracts to be developed and signed based on prior approval, proper licensing arrangements and Legal counsel." 5. CSD-00-036 - PLAYGROUND GRANT REQUEST - KING EDWARD PUBLIC SCHOOL The Committee was in receipt of staff report CSD-00-036, dated June 13, 2000, with respect to a playground grant request from King Edward Public School. On motion by Councillor J. Ziegler - it was resolved: "That King Edward Public School be awarded a one time community playground grant of $750.00 in 2000 toward construction of a new creative playground within the school campus." CSD-00-035 - PLAYGROUND GRANT REQUEST - MACKENZIE KING PUBLIC SCHOOL The Committee was receipt of staff report CSD-00-035 with respect with a grant request received from Mackenzie King Public School for the installation of a playground. On motion by Councillor K. Taylor-Harrison - it was resolved: 6. CSD-00-035 - PLAYGROUND GRANT REQUEST - MACKENZIE KING PUBLIC SCHOOL COMMUNITY SERVICES COMMITTEE MINUTES JUNE 26, 2000 - 64 - CITY OF KITCHENER (CONT'D) "That Mackenzie King Public School be awarded a one time community playground grant of $750.00 in 2000 toward construction of a new creative playground within the school campus." 7. CSD-00-034 - PLAYGROUND GRANT REQUEST - TRILLIUM PUBLIC SCHOOL The committee was in receipt of staff report CSD-00-034, dated June 13, 2000, with respect to a grant request from Trillium Public School for assistance in constructing a new creative playground. On motion by Councillor T. Galloway - it was resolved: "That Trillium Public School be awarded a one time community playground grant of $750.00 in 20000 toward construction of a new creative playground within the school campus." 8. CSD-00-053 - C.I.A.U. NATIONAL HOCKEY CHAMPIONSHIP AGREEMENT The Committee was in receipt of staff report CSD-00-053, dated June 19, 2000, recommending a partnership agreement and hosting agreement in connection with C.I.A.U. National Hockey Championship. On motion by Councillor T. Galloway - it was resolved: "That Council authorize the Director of Enterprise for the Community Services Department to enter into a partnership agreement and hosting agreement for the C.I.A.U. National Hockey Championship subject to the satisfaction of the City Solicitor; and further, That the partnership agreement be based on sharing the excess revenue or deficit on an equal basis between the four partners: University of Guelph, University of Waterloo, Wilfrid Laurier University and the City of Kitchener." 9. CSD-00-052 - AUDITORIUM MASTER SITE PLAN The Committee was in receipt of staff report CSD-00-052, dated June 20, 2000, with respect to the issuance of an Expression of Interest for architectural services to develop drawings and costing analysis for specific projects at the Kitchener Memorial Auditorium Complex, as outlined in the Master Site Plan. Mr. K. Baulk, Director, Enterprise Division was in attendance, introduced the report and provided some background information. He noted that the only other operational issues evolved out of the neighbourhood meetings; the neighbours main concern being control of parking. A brief discussion then took place concerning the recommended engineering analysis for the Twin Ice Pads. Councillor J. Ziegler then put forward a motion to adopt the staff recommendation. Several Committee members spoke in support of the motion and of the input received from the neighbours. On motion by Councillor J. Ziegler - it was resolved: "That Council approve of the issuance of an Expression of Interest for architectural services to develop in-depth architectural design drawings and detailed costing analysis on the following projects at the Kitchener Memorial Auditorium Complex as outlined in the Master Site Plan: 9. CSD-00-052 -AUDITORIUM MASTER SITE PLAN (CONT'D) 1. Corporate Suites/Hospitality Boxes COMMUNITY SERVICES COMMITTEE MINUTES JUNE 26, 2000 - 65 - CITY OF KITCHENER 2. Rangers Bar and Grill 3. Main Concourse Lounge and Enhance Catering Facilities 4. Improved Site Aesthetics, Parking Lot Upgrades and Lighting; and, That discussion on the following projects be deferred pending further review: 1. Premium Seating 2. Conversion of Office Space to Leased Retail Outlets 3. Roof Top Field House 4. Twin Pad Addition; and That no action be taken on the proposed Sports Gallery/Arcade: and, That staff be directed to pursue partnerships in the development and operation of these facilities, where appropriate; and, That the Facilities Management Division be directed to complete an engineering analysis on the structural integrity of the stadium building and roof loading capacity of the Twin Pads; and, That the estimated cost of $75,000 to complete the various reviews be funded from capital contingency, subject to Council approval through the purchasing process; and, That an over expenditure of $7,047 be approved for the period September 1 to December 31, 2000 for part-time staffing to manage the parking lots and traffic flow during major events; and further, That Council direct the Traffic and Parking Division to prioritize the enforcement of on street parking around the Kitchener Memorial Auditorium Complex during major events." 10. LEG-00-027 - WALTER BEAN GRAND RIVER TRAIL The Committee was in receipt of staff report LEG-00-027, dated June 21, 2000, recommending an agreement between the City and Bingemans Inc. giving the City of Kitchener a licence for a portion of the Walter Bean Grand River Trail. On motion by Councillor J. Haalboom - it was resolved: "That the Mayor and Clerk be authorized to execute an agreement satisfactory to the City Solicitor with Bingemans Inc. giving the City of Kitchener a licence for a portion of the Walter Bean Grand River Trail to be established over the property known as Bingeman Park." 11. INFORMATION ITEMS The Committee acknowledged receipt of the information items attached to the agenda. Mr. Pizzuto spoke of the Block Party which he said went very well and provided for good youth activity. 12. RECESS AND RECONVENE On motion the meeting recessed at 1:40 p.m. and reconvened at 2:45p.m with the following members present: Councillors T. Galloway, J, Haalboom, G. Lorentz, John Smola K. Taylor- Harrison, B. Vrbanovic, C. Weylie, M. Yantzi and J. Ziegler. 13. CSD-00-046 - FOREST HEIGHTS COMMUNITY CENTRE PLAYGROUND The committee was in receipt of staff report CSD-00-046, dated June 13, 2000, advising of the contribution of the Forest Heights Neighbourhood Association to the playground at the Forest COMMUNITY SERVICES COMMITTEE MINUTES JUNE 26, 2000 - 66 - CITY OF KITCHENER Heights Community Centre. Mr. T. Bleaney was in attendance on behalf of the Forest Heights Neighbourhood Association to advise of their contribution and process involved in the design of the playground. A site plan for the playground was displayed. Mr. Bleaney advised that this playground is the Neighbourhood Association's Millennium project and they want the playground to be a destination playground for the district. On motion by Councillor B. Vrbanovic - it was resolved: "That Council acknowledge the contribution of and thank the Forest Heights Neighbourhood Association for their financial contribution to the playground at the Forest Heights Community Centre." 14. CSD-00-055 - EPILEPSY WATERLOO-WELLINGTON -GRANT REQUEST The Committee was in receipt of staff report CSD-00-055, dated June 19, 2000, recommending that the grant request of Epilepsy Waterloo-Wellington not be approved. Ms. J Watson of Epilepsy Waterloo-Wellington was in attendance to represent the grant request noting that they are in desperate need of this support because of their drastic decline in bingo revenue and because of the increased demand for their services. Councillor B. Vrbanovic noted the expenses as outline in the grant request and questioned whether they had SIP trained volunteers who could be bar tenders and Ms. Watson advised that they do not. Councillor B. Vrbanovic put forward a motion to approve a grant up to $600.00 to cover rental costs and liability insurance. On motion by Councillor B. Vrbanovic - it was resolved: "That Council approve an in-kind grant to a maximum of $600.00 for Epilepsy Waterloo- Wellington for rental and liability insurance, for their use of space at the Country Hills Community Centre on September 7, 2000, for a fund raising event." 15. CSD-00-054 - KITCHENER PROFESSIONAL FIRE FIGHTER'S ASSOCIATION - GRANT REQUEST The committee was in receipt of staff report CSD-00-054, dated June 19, 2000, with respect to the grant application to the Kitchener Professional Fire Fighter's Association for an in-kind grant to cover rental cost for the Forest Heights Community Centre to hold the Fire Fighter's Gala Ball on December 31,2000. Mr. R. Kalan was in attendance to represent the grant request and answer any questions the committee might have in this regard. It was noted that the staff recommendation to approve an in-kind grant is for half of the requested amount. On motion by Councillor B. Vrbanovic - it was resolved: "That Council approve an in-kind grant in the amount of $657.58 for Kitchener Professional Fire Fighters' Association to assist with their rental costs for the Forest Height Community Centre on December 31,2000, for the Fire Fighters' Gala Ball." 16. CSD-00-049 - ELIZABETH FREY SOCIETY- GRANT REQUEST The Committee was in receipt of staff report CSD-00-049, dated June16, 2000, recommending a grant-in-kind of $510.00 for the Elizabeth Frey Society for the use of Victoria Park Pavilion on May 6, 2001. Ms. M. Campbell of the Elizabeth Frey Society was in attendance to represent the grant COMMUNITY SERVICES COMMITTEE MINUTES JUNE 26, 2000 - 67 - CITY OF KITCHENER request. On motion by Councillor C. Weylie it was resolved: "That Council approve an in-kind grant of $510.00 for the Elizabeth Frey Society for their rental of the Victoria Park Pavilion on May 6, 2001 for a silent and live auction." 17. CSD-00-050 - ART WORKS! FUNDING The Committee was in receipt of staff report CSD-00-050, dated June 20, 2000, recommending continued support for the Artworks! Visual Arts Festival. Mr. A Wright was in attendance representing Artworks! and in support of the staff report. He made a brief presentation and advised that Artworks! Visual Arts Festival will take place on September 16 and 17, 2000. On motion by Councillor J. Haalboom - it was resolved: "That Council continue to support the Art Works! Visual Arts Festival with a cash grant of $8,000 in each of 2000 and 2001; with this contribution to be reviewed once the organization receives charitable non-profit status" Mayor C. Zehr entered the meeting at this time. 18. CSD-00-044 - SOCCER FIELD EXPANSION STRATEGY The Committee was receipt of staff report CSD-00-044, dated June 20, 2000, recommending a soccer field expansion strategy. The Committee was also in receipt of a written submission from Kitchener Minor Soccer with respect to the expansion of soccer fields at Budd Park. Ms. A. Bilodeau and Messrs. L. Gilmor and E. Edgar of Kitchener Minor Soccer appeared as a delegation to present the proposed soccer field expansion as outlined in their written submission. The delegation advised that they are now short of soccer fields and this year has been their first experience of having to turn participants away. With respect to the expansion, a site plan of the proposed soccer field arrangement was displayed and the delegation explained their negotiations with Budd Canada for use of land for additional soccer fields. The delegation also addressed other issues: such as their desire for and indoor facility, the partnership with the City of Kitchener and Budd Canada, their financial contribution to the proposed expansion, and the possibility of including Saturn in the partnership. Councillor T. Galloway spoke in support of the staff recommendations, noting that this is an excellent soccer strategy. He noted Kitchener Minor Soccer's amazing growth and their ability to raise funds. He recommended that the strategy be moved forward. Ms. A. Bilodeau offered thanks on behalf of Kitchener Minor Soccer to the Community Services Department for their support and efforts. On motion by Councillor T. Galloway - it was resolved: "That the City of Kitchener partner with Kitchener Minor Soccer and Budd Canada to expand the soccer field facilities at Budd Park; and, That the City of Kitchener contribute $125,000 in 2000 and $200,000 in the year 2001 toward the cost of the Budd Park soccer field expansion; and, 18. CSD-00-044 - SOCCER FIELD EXPANSION STRATEGY (CONT'D) That the Mayor and Clerk be authorized to sign an agreement with Budd Canada for the lease of the additional Budd Lands required for the expansion; and, COMMUNITY SERVICES COMMITTEE MINUTES JUNE 26, 2000 - 68 - CITY OF KITCHENER That budget forecast and phasing for new soccer fields on City lands at Huron Road and Fischer-Hallman Road be considered during the 2001 Capital Budget Process; and further, That City of Kitchener spend up to a maximum $75,000 of the year 2000 soccer capital allocation to renovate, improve and maximize existing field locations with in the City of Kitchener." 19. Adjournment On motion the meeting adjourned at 3:30 p.m. D. Gilchrist Committee Administrator