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HomeMy WebLinkAboutCommunity Svcs - 2000-09-25CSC\2000-09-25 COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 257 2000 CITY OF KITCHENER The Community Services Committee met this date, chaired by Councillor G. Lorentz, commencing at 2:13 p.m., with the following members present: Councillors T. Galloway, J. Haalboom, Jake Smola, John Smola, K. Taylor-Harrison, B. Vrbanovic, C. Weylie, M. Yantzi and J. Ziegler. Mayor C. Zehr was in attendance for part of the meeting. Others Present: Ms. S. Adams, Ms. J. Clark, Ms. P. Houston and Messrs. J. Gazzola, F. Pizzuto, B. Stanley, L. Proulx, K. Baulk, D. Daly, G. Melanson, P. Beaudry, T. Potwarka, K. Nlhls, R. Uleber, J. Cooper and M. Pertocevic and Ms. D. Gilchrist. 1. INTRODUCTION Mr. F. Pizzuto introduced Mr. D. Chapman who will be the City's new Facilitator for Special Events. Mr. Pizzuto noted that Mr. Chapman will manage all special events and community liaison. He welcomed him to the City. 2. CRPS-00-063 - USE OF FIREHALL #2 - WATERLOO KNIGHTS OF COLUMBUS The Committee was in receipt of staff report CRPS-00-063, dated September 7, 2000, with respect to a request received from the Waterloo Knights of Columbus to use the truck bay portion of Fire Hall #2 for their 4th Annual New Toys For Needy Kids Drive. On motion by Councillor T. Galloway - it was resolved: "That subject to signing a letter of permission satisfactory to the City Solicitor, the Waterloo Knights of Columbus be permitted to occupy the truck bay portion of Fire Station # 2 from October 2, 2000 to December 23, 2000, at no cost, to carry out work associated with the 4th Annual New Toys for Needy Kids Drive." CSD-00-078 - KITCHENER FASTBALL PROMOTIONS - GRANT REQUEST The Committee was in receipt of staff report CSD-00-078, dated September 18, 2000, with respect to a grant request received from Kitchener Fastball Promotions for $2, 000. to assist with hosting the 2000 Softball Canada Congress and Annual General Meeting from November 9 - 11, 2000. Ms. S. Brown of Kitchener Fastball Promotions was in attendance to represent the grant request and in support of the staff recommendation. On motion by Councillor J. Haalboom - it was resolved: "That we approve the request of Kitchener Fastball Promotions for a grant in the amount of $2,000. to assist with hosting the 2000 Softball Canada Congress and Annual General Meeting in Kitchener from November 9-11,2000." Mayor C. Zehr entered the meeting at his time. CSD-00-064 - COMMUNITY CENTRE FEASIBLITIY STUDY The Committee was in receipt of staff report CSD-00-064, dated 2000-09-20, in response to the Community Centre Feasibility Study prepared by Montif Zelink Priamko Limited in association with J. F. Group and Council's resolution of 2000-05-08. Staff provided background to the report noting that, since Council's May resolution, staff met with focus groups and staff from various departments prior to writing this report. They then reviewed some of the recommendations contained in the report. Ms. Doris Martin of the House of Friendship appeared as a delegation in support of parts 2 & 5 of the staff recommendation, with respect to the Chandler-Mowat Community Centre. She advised that for some time the community centre has required additional space. She thanked the City of Kitchener for partnering with the House of Friendship through this Community Centre. Ms. Susan Mahler appeared as a delegation, representing the Chandler-Mowat Community COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 25, 2000 - 79 - CITY OF KITCHENER Association, in support of parts 2 & 5 of the staff recommendation. She noted that there are many new Canadians in the neighbourhood. She recited several of the programs offered at the Community Centre; noting that it is very well used and they have lengthy waiting lists for these programs. Ms. Laura Doric appeared as a delegation representing Kingsdale Safe and Sound Committee. The Committee was in receipt of a written submission from the Kingsdale Safe and Sound Committee included in the agenda. Ms. Doric advised that she disagreed with recommendations 1,2, 4, 5 & 6 in the Community Centre Feasibility Study and agreed with recommendations 3 & 7. She commented that some of the recommendations contradict each other. With respect to recommendation 5, Ms. Doric commented that a complete study has already been done and should have not have to be repeat. Councillor Haalboom questioned Ms. Doric with respect to their current accommodation and was advised that they use space in churches and a school. Councillor Haalboom questioned this group's ability to fund raise and advised that it would be possible but difficult. When questioned as to which buildings they use, Ms. Doric advised that they use two neighbourhood churches and St. Alyoisus School, noting that due to the charges levied by the Waterloo Region District School Board they had to switch some of their programs to St. Alyoisus School and others had to be cancelled. Ms. Wendy Macintosh appeared as a delegation representing the Stanley Park Community Association in support of part 1 of the staff recommendation. Ms. Macintosh noted that the Grand River Recreation Complex is not primarily a community centre, and advised that the community association has only a small office in that building. Ms. Macintosh then provided examples of programming difficulties, which has been encountered by the Community Association. She asked the Committee to support the staff recommendation. When questioned by Councillor B. Vrbanovic, Ms. Macintosh advised that the Community Association is willing to participate in partnerships. When questioned as to whether she had a sense of any significant unfulfilled needs in the area, Ms. Macintosh advised that the Community Association would like to become involved in outreach and there are also seniors' needs to be addressed. Councillor Vrbanovic questioned whether Ms. Macintosh agreed that the proposed community centre should be central to the six planning communities in the area and she advised that she did agree and also recommended that it be accessible by public transit and those who wish to walk there. Councillor B. Vrbanovic then moved the recommendation contained in the staff report subject to two amendments. He amended part 1 of the recommendation to state that staff determine the location of the proposed Community Centre, subject to it being located centrally to the 6 planning communities in the area. He also amended part 3 of the recommendation to require a review of future needs to the Kingsdale Area in 3 years. Councillor J. Zeigler spoke to part 8 of the recommendation noting that this Community Centre is being recommended for a part of the City not yet populated, noting that the Kingsdale area is in the largest populated area of the City not served by a community centre. He put forward an amendment that the Community Centre proposed in part 8 of the staff recommendation be considered for the Wilson Park area of the Kingsdale neighbourhood, subject to evaluation over the next 3 - 5 years. Councillor V. Vrbanovic accepted this as a friendly amendment. Councillor M. Yantzi questioned staff models for these community centres and Mr. Pizzuto responded that staff are moving toward a support and facilitation role, as recommended in the Galloway report. Mayor C. Zehr pointed out that the recommendation is to refer all components to the Capital Budget discussions. He noted that he is in support of the staff recommendation but cautioned the delegations that they are proposals and have not received final approval. Mayor C. Zehr then questioned operational costs. Mr. Pizzuto advised that through the department restructuring there will be a reduced staff role at the supervisor level and the community associations need to be encouraged to continue their involvement. He noted that where there is a City owned facility there always be City staff but that role will be reduced from what is there now. COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 25, 2000 - 80 - CITY OF KITCHENER Councillor G. Lorentz thanked the delegations for appearing noting that volunteer and community support is essential for a healthy community. On motion by Councillor B. Vrbanovic- it was resolved: "That the following be referred to the 2001 Capital Budget discussions: a) That $2.6M (plus possible land costs) be budgeted in 2001/2002 for the construction of a new community centre in the Stanley Park/Grand River area; with the location, to be determined by staff, to be centrally located within the six planning communities in that area; and, That $150,000. (plus possible land costs) of this allocation be budgeted in 2001 to begin the design phase; and further That the remaining $2.45M be budgeted in 2002 for the construction of the new community centre. b) That $95,000. be budgeted in 2001 for a portable structure to be added at the Chandler Mowat Community Centre. c) That $135,000. be budgeted in 2001 for a portable structure to be located in the Kingsdale area, with a review of future needs in that area to take place in three years. d) That $10,000. be budgeted in 2001 to provide storage space for Victoria Hills Community Centre. e) That $2M be budgeted in 2005 for a new community centre to be constructed in the Chandler Mowat area. f) That the current funding of $347,000. identified in 2005 for an addition at Victoria Hills Community Centre be increased to $865,000. g) That the current funding of $354,000. identified in 2008 for an addition at Doon Pioneer Park Community Centre be increased to $700,000. h) That the current funding of $2.4M identified in 2009 for a new community centre be increased to $4.5M plus possible land costs; and further, i) That this funding be considered for a community centre to be located in the Wilson Park area of the Kingsdale neighbourhood, subject to further evaluation over the next 3-5 years." Carried Unanimously. 5. CSD-00-079 - FRANKLIN PUBLIC SCHOOL - PLAYGROUND GRANT REQUEST The Committee was in receipt of staff report CSD-00-079, dated September 25, 2000, recommending a playground grant for Franklin Public School toward the construction of a new creative playground. On motion by Councillor T. Galloway - it was resolved: "That Franklin Public School be awarded a one time community playground grant of 750. in 2000 toward the construction of a new creative playground within the school campus." CSD-00-081 - FOREST HILL T-BALL ASSOCIATION - COMMUNITY LOAN PROGRAM The Committee was in receipt of staff report CSD-00-081, dated 2000-09-15, with respect to an COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 25, 2000 -81 - CITY OF KITCHENER amendment to section 3 (b) of an existing agreement between the City of Kitchener and the Forest Hill T-Ball Association Inc. to change the repayment date to on or before May 1 rather than November 1. On motion by Councillor T. Galloway - it was resolved: "That the Mayor and Clerk be authorized to execute an amending agreement between the City of Kitchener and the Forest Hill T-Ball Association Inc. to change the repayment date for the interest free loan in Section 3 (b) of the existing agreement, to on or before May 1 rather than November 1 ." 7. CSD-00-076 - 2000-2001 CiViC SQUARE ICE RINK LOGOS The Committee was in receipt of staff report CSD-00-076, dated 2000-09-15 recommending ice Iogos for the Civic Square Rink. On motion by Mayor C. Zehr- it was resolved: "That Council approve the 2000-2001 ice Iogos for the Civic Square Rink as outlined in staff report CSD-00-076." CSD-00-068 - BRIDGEPORT COMMUNITY CENTRE RENOVATIONS The Committee was in receipt of staff report CSD-00-068, dated 2000-08-30, recommending that the renovation project for the Bridgeport Community Centre commence in December 2000. On motion by Councillor John Smola - it was resolved: "That the renovation project for the Bridgeport Community Centre commence in December 2000." CSD-00-083 - COMMUNITY PROGRAMS AND SERVICES DIVISION REORGANIZAITON UPDATE The Committee was in receipt of staff report CSD-00-083, dated 2000-09-13, providing an update on the Community Programs and Services Division reorganization. Ms. S. Adams presented the staff report, reviewing recommends 1, 3, & 4 of 'Summary Report for the City of Kitchener Park and Recreation Department' prepared by Fred Galloway and Associates in March 2000,which directly relate to the Community Programs and Services Division. She advised of the shift to a facilitation role for staff and the shift to a resource centre model. Ms. Adams also gave examples of partnerships and collaborations that staff are involved with in conjunction with other community groups. 10. CSD-00-084 - INCREASE TO TREE MAITENANCE BUDGET - STREET TREE PRUNING The Committee was in receipt of staff report CSD-00-084, dated 2000-09-20, recommending that Council consider an increase to the Tree Maintenance budget during the 2001 operating budget deliberations. Mr. K. Nihls reviewed the report for the Committee's benefit. On motion by Councillor J. Haalboom - it was resolved: "That increases to the Tree Maintenance budget be considered during the 2001 Operating Budget deliberations; with the increases to be used to reduce the pruning cycle of actively growing street trees within the City of Kitchener." COMMUNITY SERVICES COMMITTEE MINUTES SEPTEMBER 25, 2000 - 82 - CITY OF KITCHENER 11. CSD-00-067 - REQUEST TO RENAME BRIDGEPORT BALL DIAMOND The Committee was in receipt of staff report CSD-00-067, dated 2000-08-29, with respect to the request received to rename the 'K-W Civitan's Softball Diamond' to the 'Romitz Sports Field'. Councillor John Smola advised that this matter is being withdrawn at this time and staff will provide more information in this regard at a future date. 12. INFORMATION ITEMS The Committee acknowledged the receipt of the information items attached to the agenda. Mr. F. Pizzuto emphasised the grand finale to the Festival of Neighbourhoods which is to take place on October 1,2000 from 1:00 - 3:00 p.m. in Civic Square. 13. ADJOURNMENT On motion the meeting adjourned at 3:45 p.m. Dianne H. Gilchrist Committee Administrator