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Home My WebLink AboutFIN-19-086 - Capital Budget & 10-Year ForecastNote: Final approval of the 2020 Capital Budget & 10-Year Forecast will take place as part of Final Budget Day, scheduled for January 20, 2020. D!.!2! D!.!3! D!.!4! D!.!5! D!.!6! D!.!7! D!.!8! D!.!9! D!.!:! D!.!21! D!.!22! D!.!23! D!.!24! D!.!25! D!.!26! D!.!27! D!.!28! D!.!29! D!.!2:! D!.!31! D!.!32! D!.!33! D!.!34! D!.!35! D!.!36! D!.!37! D!.!38! D!.!39! D!.!3:! D!.!41! D!.!42! Council Comment Complete this column Funds will be used for building repairs and building equipment replacements. (1,712,948) (1,712,948) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMECENTRE IN THE SQUARE CITS/CAPITAL ALLOCATION DIVISIONCENTRE IN THE SQUARE CENTRE IN THE SQUARE DEPARTMENTBOARDS BOARDS D!.!43! D!.!44! D!.!45! D!.!46! D!.!47! D!.!48! D!.!49! D!.!4:! D!.!51! D!.!52! D!.!53! D!.!54! D!.!55! D!.!56! D!.!57! D!.!58! D!.!59! D!.!5:! D!.!61! D!.!62! D!.!63! D!.!64! D!.!65! D!.!66! D!.!67! D!.!68! D!.!69! D!.!6:! D!.!71! D!.!72! D!.!73! D!.!74! D!.!75! D!.!76! CITY OF KITCHENER 2020 BUDGET ISSUE PAPER ISSUE: Cap 01 – Reserve Continuity Schedule FUND: Capital DEPARTMENT: All PREPARER: Debra Fagerdahl, Manager of Financial Planning BUDGET ASK: None STRAT PLAN: Core Service BACKGROUND: One of the components of the capital budget process is a review of reserve balances. Reserves are funds set aside in the present for a future use (similar to a personal long-term savings account). Kitchener has a consolidated reserve policy that governs the use of all reserves maintained by the City. RATIONALE / ANALYSIS: The City has over 40active reserves that collectively have aprojected balanceof nearly $80M as at December 31, 2020. This includes two reserves that will be considered for approval through the 2020 Capital Budget process (Investment Stabilization Reserve – issue paper Cap 02) and Facilities Infrastructure Reserve – issue paper Cap 11 ). The attached reserve continuity schedule shows summary information for each of the City’s reserves for the upcoming year. This information includes: Opening balance Projected revenues Projected expenses Projected ending balance Minimum/Maximum target level FINANCIAL IMPLICATIONS: Reserves are maintainedto set aside funds in advance of needing them. This helps avoid rate shock for significant expenses. RECOMMENDATION: For information. D!.!77! D!.!78! D!.!79! D!.!7:! D!.!81! D!.!82! CITY OF KITCHENER 2020 BUDGET ISSUE PAPER ISSUE: Cap 02 – Updating Stabilization Reserves FUND: Reserves DEPARTMENT: Reserves PREPARER:Ryan Hagey – Director of Financial Planning BUDGET IMPACT:None (reallocating existing funds) STRAT PLAN:Core Service BACKGROUND: The City maintains a number of reserves, which are funds that have been raised for a specific purpose or an unanticipated event. The creation/modification of these reserves requires Council approval and are governed by a comprehensive policy. RATIONALE / ANALYSIS: Earlier in 2019 as part of the Long Term Financial Plan (LTFP), two recommendations were made regarding stabilization reserves and referred to the 2020 budget process. This issue paper outlines the changes to those reserves that were recommended in the LTFP, which have also been reflected in the proposed 2020 budget. Investment Stabilization Reserve A new Investment Stabilization Reserve is proposed for 2020 to address potential fluctuations in the City’s investment income. The primary risk area for City investments is changing interest rates, which can be impacted very quickly by global economic factors outside of the City’s control. Given the size of the City’s investment portfolio typically exceeds $200M, a 1% reduction to interest rates would equate to $2M less revenue for the City. Creating this new reserve recognizes the risk in this area of City operations and dedicates funding to deal with unforeseen volatility in the investment markets. Initial funding of $500,000 will be transferred from the Tax Rate Stabilization Reserve to establish this new reserve. Weather Events Reserve The Winter Control Reserve is also proposed to be renamed the Weather Events Reserve and expanded to address all season weather related impacts due to climate change. In order to accommodate the expanded nature of this reserve, a transfer of $1M from the Rate Stabilization is proposed to top up this reserve in order to be used for this expanded purpose. FINANCIAL IMPLICATIONS: No net impact as all of the changes noted in this issue paper deal with transfers between reserves. RECOMMENDATION: That the Investment Stabilization Reserve and Weather Events Reserve be approved as detailed in the attached reserve information sheets. D!.!83! D!.!84! D!.!85! D!.!86! D!.!87! D!.!88! D!.!89! D!.!8:! D!.!91! D!.!92! D!.!93! D!.!94! D!.!95! D!.!96! D!.!97! D!.!98! D!.!99! D!.!9:! D!.!:1! D!.!:2! D!.!:3! D!.!:4! D!.!:5! D!.!:6! D!.!:7! D!.!:8! D!.!:9! D!.!::! D!.!211! D!.!212! D!.!213! D!.!214! Council Comment Complete this column Account balance will be zero once debt is issued.Funds to be allocated based on Council direction.General provision used to pay for clean up on City-owned sites. (369,047) 3,512,000 3,142,953 (1,264,505) (1,264,505) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEGENERAL REVENUE CAPITAL POOL CLEARING ACCOUNTGENERAL CAPITAL CONTINGENCY GENERAL EXPENSE ENVIROMENTAL REMEDIATION DIVISIONGENERAL REVENUE GENERAL REVENUEGENERAL REVENUE GENERAL EXPENSE GENERAL EXPENSE DEPARTMENTGENERAL CITY GENERAL CITYGENERAL CITY GENERAL CITY GENERAL CITY D!.!215! D!.!216! D!.!217! Council Comment Complete this column The City received approval from the Province's Audit and Accountability Fund to undertake a Lean service improvement review in Fleet. These funds are being used to pay for consulting services, and the full amount will be fully recovered from the Province after the project is completed in December 2019.Funds are used for strategic and corporate planning activities. Balance carried forward to 2020 will fund Strategic Plan communications, People Plan development, and Equity, Diversity and Inclusion Task Force. 24,600 24,600 (80,471) (80,471) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEINTERNAL AUDIT AAF - FLEET REPAIR & MAINTENANCE CAO ADMINISTRATION CORPORATE PLAN DIVISIONINTERNAL AUDIT INTERNAL AUDIT CAO ADMINISTRATION CAO ADMINISTRATION DEPARTMENTOFFICE OF THE CAO OFFICE OF THE CAO OFFICE OF THE CAO OFFICE OF THE CAO D!.!218! D!.!219! D!.!21:! Council Comment Complete this column Funds to be used for the implementation of a mobile time entry solution, to introduce efficiencies in the work management process.To fund the bi-annual condition study for roads and the yearly condition study for sidewalks.To fund the annual sanitary and stormwater CCTV inspection program.Funds to be used to enhance and introduce new functionality within the SAP environment, as well as licensing and infrastructure upgrades. (99,066)(31,644) (239,025) (1,334,957) (1,704,692) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEASSET MANAGEMENT CITYWORKS SOFTWARE UPGRADESCONDITION STUDY FOR ROADS/SWCCTV SEWER INSPECTIONENHANCEMENTS TO SAP SYSTEM DIVISIONASSET MANAGEMENT ASSET MANAGEMENTASSET MANAGEMENTASSET MANAGEMENTASSET MANAGEMENT DEPARTMENTFINANCIAL SERVICES FINANCIAL SERVICESFINANCIAL SERVICESFINANCIAL SERVICESFINANCIAL SERVICES D!.!221! D!.!222! D!.!223! Council Comment Complete this column This project is in-progress. A Request for Proposal is expected to be issued by the end of 2019.This balance is required to upgrade the meter reading software and meter reading handheld units. (51,179) (250,000) (301,179) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEREVENUE POINT OF SALE SYSTEMEQUIPMENT AND SOFTWARE UPGRADES DIVISIONREVENUE REVENUEREVENUE DEPARTMENTFINANCIAL SERVICES FINANCIAL SERVICESFINANCIAL SERVICES D!.!224! D!.!225! D!.!226! Council Comment Complete this column Funds will be used on Form Builder add-on. (164) (164) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMECOMMUNICATIONS AND MARKETING WEBSITE AND INTRANET REFRESH DIVISIONCOMMUNICATIONS AND MARKETING COMMUNICATIONS AND MARKETING DEPARTMENTCORPORATE SERVICES CORPORATE SERVICES D!.!227! D!.!228! D!.!229! Council Comment Complete this column charged against the next available pay. their Council term. Unused capital funds will be Per policy no. GOV-COU-047, the Mayor and each member of Council is allocated capital funding to be term. In the event that a member of Council exceeds carried over to subsequent years within the four year their capital budget in a given year, the excess will be used for technology and home office expenses during (4,601)(4,954)(3,408)(3,864)(2,412)(5,306)(3,748)(3,749)(2,433)(5,301)(4,894) (44,670) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEMAYOR & COUNCIL CHRISTINE MICHAUD - HOME TECHMARGARET JOHNSTON - HOME TECHDEBBIE CHAPMAN - HOME TECHKELLY GALLOWAY-SEALOCK - HOME TECHJOHN GAZZOLA - HOME TECHBERRY VRBANOVIC - HOME TECHSCOTT DAVEY - HOME TECHPAUL SINGH - HOME TECHBIL IOANNIDIS - HOME TECHSARAH MARSH - HOME TECHDAVE SCHNIDER - HOME TECH DIVISIONMAYOR & COUNCIL MAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCILMAYOR & COUNCIL DEPARTMENTCORPORATE SERVICES CORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICES D!.!22:! D!.!231! D!.!232! Council Comment Complete this column Funds will be used to implement technical aspects of web single sign functionality and security assessments of web systemsAccount supports a multiyear workplan.Remaining funds are needed to support the final year of the 3 year pilot for the lab.Funds in this account are required to maintain software and hardware maintenance contracts and is supported by a multi-year budget.Half the remaining funds will be used by end of year for contracted network services and the balance will be carried over to support multiyear budget plan.Funds are required to purchase contracted Microsoft licenses in 3 year contract and in the transition to Office365. 30,956 (78,134)(53,416)(63,376) (226,567)(149,095) (539,633) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMETECHNOLOGY INNOVATION & SERVICES WEB INFRASTRUCTUREG.I.S. GENERALCIVIC INNOVATION LABINFRASTRUCTURE MAINTENANCEINFO SERV/WRECN FIBRE PROJECTIT/COMPUTER SOFTWARE DIVISIONTECHNOLOGY INNOVATION & SERVICES TECHNOLOGY INNOVATION & SERVICESTECHNOLOGY INNOVATION & SERVICESTECHNOLOGY INNOVATION & SERVICESTECHNOLOGY INNOVATION & SERVICESTECHNOLOGY INNOVATION & SERVICESTECHNOLOGY INNOVATION & SERVICES DEPARTMENTCORPORATE SERVICES CORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICES D!.!233! D!.!234! D!.!235! D!.!236! D!.!237! Council Comment Complete this column Funds required for purchase of Online Learning Management system in 2019.Funds to be used toward software updates.Remaining funds required for multi-year workplan. (8,000) 14,246 (50,000) (43,754) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEHUMAN RESOURCES LEARNING MANAGEMENT SYSTEMPARKLANE SOFTWARE UPDATEPEOPLESOFT PHASE 2 DIVISIONHUMAN RESOURCES HUMAN RESOURCESHUMAN RESOURCESHUMAN RESOURCES DEPARTMENTCORPORATE SERVICES CORPORATE SERVICESCORPORATE SERVICESCORPORATE SERVICES D!.!238! D!.!239! D!.!23:! Council Comment Complete this column This amount will be used by end of December 2019 for the implementation of Laserfiche Forms in Human Resources as part of the electronic records management project. (6,320) (6,320) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMELEGISLATED SERVICES RECORDS DIVISIONLEGISLATED SERVICES LEGISLATED SERVICES DEPARTMENTCORPORATE SERVICES CORPORATE SERVICES D!.!241! D!.!242! Council Comment Complete this column Legal's comprehensive review of the retention of Legal files. Costs to be recovered in the operating budget. 29 29 Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMELEGAL AUTOMATED FILING SYSTEM DIVISIONLEGAL LEGAL DEPARTMENTCORPORATE SERVICES CORPORATE SERVICES D!.!243! D!.!244! D!.!245! Council Comment Complete this column Funds will be used up over the year towards things like the Bylaw Administrative Monetary Policy (AMPS) project, parking exemption software and the Equity, Diversity and Inclusion project. (77,129) (77,129) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMECSD ADMINISTRATION MASTERPLANS/STUDIES & PROJECTS DIVISIONCSD ADMINISTRATION CSD ADMINISTRATION DEPARTMENTCOMMUNITY SERVICES COMMUNITY SERVICES D!.!246! D!.!247! D!.!248! D!.!249! D!.!24:! D!.!251! D!.!252! D!.!253! Council Comment Complete this column Funds will be used for repair & maintenance.Funds will be used in 2019 for optimizing the system and staff training.Account to be closed out at year end.To cover costs associated with annual maintenance agreement and new units required in City facilities.Funds will be used for repair & maintenance.Additional expenses due to operational changes related to relocation of admission gate.Replacement of lifecycle equipment and repairs.Used for reactive clubhouse equipment repair and replacement, and course improvements.Funds used for recruiting events.Funds will be used for some outstanding parking repairs.Funds will be used for repair & maintenance.The paid parking revenues and expenses flow through this account.Funds will be used for repair & maintenance of concession equipment.Funds will be used on repairs and maintenance work related to ice making equipment.Funds required for flooring, refrigeration, and dehumidification equipment repairs and maintenance. (829) 5,469 (3,202) 41,58235,230 49,772 (12,330)(39,287)(43,823)(30,016)(13,274)(15,000)(74,192) (139,567)(114,130)(125,142) (477,911)(151,897)(374,957) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMESPORT DIVISIONSPORT DEVELOPMENT BUD PARK INDOORCSD/ADMIN/AUTOMATED REG'N SYSTEM AQUATICS KIWANIS PARK POOLAED UNITSAQUATICS - GENERAL PROVISIONKIWANIS PARK GENERAL PROVISIONBREITHAUPT GENERAL UPGRADE GOLFKMAC AND ARENAS AUD-EVENT RECRUITMENTPAVING & CURBINGKMAC SITE UPGRADINGAUDITORIUM PARKINGAUD-CONCESSION UPGRADES-KMACARENAS/CIVIC SQUARE RINKARENAS GENERAL PROVISION DIVISIONSPORT DIVISIONSPORT DIVISION SPORT DIVISIONSPORT DIVISION SPORT DIVISION SPORT DIVISIONSPORT DIVISIONSPORT DIVISIONSPORT DIVISIONSPORT DIVISION SPORT DIVISIONSPORT DIVISION SPORT DIVISIONSPORT DIVISIONSPORT DIVISIONSPORT DIVISIONSPORT DIVISIONSPORT DIVISIONSPORT DIVISION DEPARTMENTCOMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES D!.!254! D!.!255! D!.!256! D!.!257! D!.!258! Council Comment Complete this column This account is for a community grant and the balance will be zero at year end.Funds associated with committee work and Belonging Grant. Account balance will be zero at year end.Funds that are dedicated to 2019 accessibility projects including i) Kiwanis Park playground, ii) railing at Victoria Park Pavilion, iii) Building Condition Assessment, iv) Accessible Parking at Harry Class Pool. Any funds remaining can be closed out at year end.Funds associated with Community Matching grant.Funds associated with Neighbourhood Development office. They will be exhausted by end of 2019.Festival of Neighbourhoods project to install outdoor of the Iron Horse Trail in Guilder Green. Completion anticipated in Spring of 2020.Central Frederick picnic table project - Festival of Neighbourhoods. Installed 15 picnic tables in the community. The committee would like to add 2 -3 Art Poles in a few areas of the neighbourhood to complete this project. Expected completion Spring 2020.Festival of Neighbourhoods project - placing BBQ grills in parks. Two locations identified. BBQs will be designed and manufactured over winter months. Anticipated completion Spring 2020.These funds will be used for the 2019 Festival of Neighbourhoods celebration in November.Festival of Neighbourhoods project - Installation of Neighbourhood Flags and bridge signs. Flags being designed. Expected completion is Fall 2019. 173 1,132 (3,477) (33,151)(20,000)(21,000)(59,179)(20,000) (31,846)(17,177) (116,100) (2,410,907)(2,221,568) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMENEIGHBOURHOOD PROGRAMS & SERVICESNPS ADMIN CSD/COMM DEV INFRA PROGRAMSAFE AND HEALTHY ADVISORY COMMITTEECORPORATE ACCESSIBILITY FUND NEIGHBOURHOOD MATCHING GRANTNEIGHBOURHOOD DEVELOPMENT OFFICECOMMUNITY RESOURCE CENTRE CHERRY PARK EXERCISE EQUIPMENTNEIGHBOURHOOD GRANT - CENTRALWARD 6 FoN GRANTCAP/NEIGHBOURHOOD FESTIVAL DEVSCHNEIDER'S CREEK DIVISIONNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICES NEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICES NEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICES NEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICES DEPARTMENTCOMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES D!.!259! Council Comment Complete this column Festival of Neighbourhoods project underway - installation of bat boxes. Community determining what to do with remainder of the grant. Estimated completion summer 2020.Funds have been reallocated per Development Charges review.Funds budgeted for School/Community Centre partnership. Estimated completion 2021.Funds have been reallocated per Development Charges review.Funds associated with the expansion of the Doon Pioneer Park Community Centre.Funds associated with maintenance of 13 community centres.Funds represent a grant from federal government to develop and implement a Neighbourhood Leadership program. Completion March 2020.The funds are used to administer the annual Kitchener in Bloom and Good Neighbour recognition program for 2019 and 20120.Funds are utilized for Youth programming. Unused funds can be closed out at year end. 41 (7,000)(9,178) (8,038) (19,435)(20,759) (16,178) (487,094)(120,665) (1,450,000) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME SETTLERS GROVEMILL COURTLAND CC ADDITIONHURON BRIGADOON COMMUNITY CENTRESOUTH END COMMUNITY CENTREDOON PIONEER PARK CCCOMMUNITY CENTRES GENERAL PROVISION VOLUNTEER SERVICES NEIGHBOURHOOD LEADERSHIP PROGRAMCOMMUNITIES IN BLOOM GOOD NEIGHBOUR PROGRAM RESOURCE SERVICES DIVISION NEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICES NEIGHBOURHOOD PROGRAMS & SERVICES NEIGHBOURHOOD PROGRAMS & SERVICESNEIGHBOURHOOD PROGRAMS & SERVICES NEIGHBOURHOOD PROGRAMS & SERVICES DEPARTMENT COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICES COMMUNITY SERVICES D!.!25:! D!.!261! D!.!262! Council Comment Complete this column This account, which receives annual capital funding, covers the cost of periodic maintenance and upgrades to the City's Customer Relationship Management Software.These funds will be used to fund the development of the City's new Online Customer Service Portal, now underway. Funds are expected to be depleted in 2020.These funds will cover the cost of the comprehensive public awareness campaign for the Corporate Contact Centre, now underway, and the cost of the external resources required to develop/deliver programming within an overall Corporate Customer Service Training Program. Funds are expected to be depleted in 2020. (207) (2,266) (53,460) (55,933) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMECORPORATE CUSTOMER SERVICES CRM SOFTWAREONLINE CUSTOMER SERVICE PORTALCUSTOMER SERVICE STRATEGY DIVISIONCORPORATE CUSTOMER SERVICES CORPORATE CUSTOMER SERVICESCORPORATE CUSTOMER SERVICESCORPORATE CUSTOMER SERVICES DEPARTMENTCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES D!.!263! D!.!264! D!.!265! Council Comment Complete this column Project is nearing completion however waiting on invoicing from the Region to reconcile the project. Due to workload and other technology priorities, some projects have been delayed in 2019 and will be carried over to 2020 (i.e.Phase 2 Communication Centre Renovation, Telestaff upgrades, Alternate Emergency Communication Centre expansion).Funds used for significant repairs that extend the lifecycle of Fire fleet vehicles and to maintain National Fire Protection Associationstandards.A 20 year forecast is in place for repairs and replacement cost of the two aerial trucks. Should there be a balance remaining at year end, this balance will be closed out.Balance is not always fully used in a given year as this account ties to a specific replacement schedule for firefighter flame retardant station wear, bunker gear, helmets, boots & gloves. Certain years have higher spending based on replacement needs. Timing and spending in this account is dependent on the Voice Radio Infrastructure project led by the Region. Further delays in 2019, anticipated that project will start in 2020. Balance is to complete projects identified in the Fire Information Technology Strategic Plan and will be used by year end. These projects are outside the scope of technology in the communications centre.Funding is used for the replacements for Level A/B hazmat suits, gloves and boots. These items can only be worn once and then new ones bought. If no events occur in 2019 then the balance is closed out at year endThis funding is used for repairs, replacements and upgrades for all 7 stations. Balance will be used by year end. (9,115)(6,801) (30,685)(22,326)(70,173)(30,352)(64,471) (238,856)(315,120) (933,914) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEFIRE CAPITAL PROJECTS FIRE - CAD REPLACEMENTFIRE COMMUNICATIONS EQUIPMENTFIRE VEHICLE MTCEFIRE-AERIAL LADDER TESTINGFIRE-FIRE RADIO SYSTEM UPGRADEFIRE COMPUTER MAINTENANCEFIRE HAZARDOUS MATERIALSFIRE EQUIPMENT HALLS DIVISIONFIRE CAPITAL PROJECTS FIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTSFIRE CAPITAL PROJECTS DEPARTMENTCOMMUNITY SERVICES COMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICESCOMMUNITY SERVICES D!.!266! Council Comment Complete this column Per Fire Fleet replacement schedule, balance builds up year to year to fund future apparatus replacements. (146,014) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME FIRE MAJOR EQUIPMENT DIVISION FIRE CAPITAL PROJECTS DEPARTMENT COMMUNITY SERVICES D!.!267! D!.!268! Council Comment Complete this column Screening office for new Administrative Monetary Policy (AMPS) project. Renovation costs will be funded from the tax capital reserve and paid back overtime from the revenues generated from the project. Funding entry has not been made yet. 20,848 20,848 Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEBYLAW ENFORCEMENT BYLAW RENOVATIONS DIVISIONBYLAW ENFORCEMENT BYLAW ENFORCEMENT DEPARTMENTCOMMUNITY SERVICES COMMUNITY SERVICES D!.!269! D!.!26:! D!.!271! Council Comment Complete this column Funds planned to be used for two large projects (City Hall Variable Frequency Drive (VFD) and Kitchener Memorial Auditorium inside/parking lot lighting retrofit) that are just starting.Deficit to be recovered in final year of funding to be received.Funds to be used to complete the development process review, expect to be completed in 2020. 13,876 (40,839) (139,012) (165,975) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEDSD ADMINISTRATION ENERGY MANAGEMENTCOMMUNITY CLIMATE ACTION PLANDEVELOPMENT PROCESS REVIEW DIVISIONDSD ADMINISTRATION DSD ADMINISTRATIONDSD ADMINISTRATIONDSD ADMINISTRATION DEPARTMENTDEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!272! D!.!273! D!.!274! D!.!275! D!.!276! D!.!277! Council Comment Complete this column These funds are to be used on equipment and services (lighting, fixtures, floor re-finishing ) in the Victoria Park Pavilion when the roof is being completed by Facilities Management. Additional funds will be spent in 2019 for equipment replacement at city hall (tents, tables, inflatable screen). Vehicle mitigation barriers for festivals/events in our city are earmarked for this funding (Archer barriers). Purchase of these units is expected to be in the fall 2019.Funding is carried over from year to year to offset the costs of large purchases (huts, signage, etc.), and to cover potential shortfalls in sponsorships and vendors. Year one of funding for contract staff and programming for a two year pilot. Per CAO-17-028. Expect to hire staff by fourth quarter of 2019.The restoration of The Canoe in Victoria Park commenced in late 2018 and is anticipated to be competed in 2020 for a total remaining cost of $35,000. Staff coordinate the restoration of a number of art works per year. The number is determined once quotes are received for the work. Funds will also be used toward an assessment of public art, which happens every 6-7 years. Funds are accumulated as the cost of restoration can be high.Funds are used for the maintenance and acquisition of industrial artifacts. Restoration and siting of artifacts currently in storage is planned for 2020-2021. Cost of restoration work is $2,500 per piece.Governed by policy GOV-COR-816. Used to fund additional administration support for public art installations. (4,000) (67,054)(63,671) (134,216)(144,232)(130,000) (278,447)(477,762) (12,800,647) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEECONOMIC DEVELOPMENTSPECIAL EVENTS CITY HALL/VPP PROGRAMMINGCHRISTKINDL MARKET ART & CULTURE MUSIC FILM & INTERACTIVE MEDIA IND OFFICPUBLIC ART MAINTENANCEINDUSTRIAL ARTIFACTSPUBLIC ART PROJECT MANAGEMENT DIVISIONECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENTECONOMIC DEVELOPMENTECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT DEPARTMENTDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!278! Council Comment Complete this column Governed by policy GOV-COR-816. Funds set aside for public art at the Civic District Garage. This project was originally delayed as the Civic District Park was slated for further development. Staff are currently working with the Kitchener Waterloo Art Gallery on the potential acquisition of artwork. A staff report is anticipated before the end of 2019.Governed by policy GOV-COR-816. Funded by 1% allocation from capital projects. Account is then used to fund individual public art project.As per DSD-18-19, this account is for the establishment of the Creative Hub at 44 Gaukel and pilot programming to 2022. This multi-tenant facility is scheduled for launch after renovations are complete in the fall of 2019. Account is funded by the Economic Development Reserve.Year 3 of a 4-year initiative for the Accelerator Centre on the second floor of 44 Gaukel. The current lease expires on June 20, 2020 and will be renegotiated in the first quarter of 2020.One time funding by the Province tied to specific objectives. Spending of this funding is currently underway on: Customer Experience, King Street East, Queen Street Lighting and Marketing & Research as approved by Council. Full amount to be spent by March 2020 deadline.This account funds the ongoing Tax Increment Grant (TIG) payouts for Council approved Brownfield TIG projects.This account is used to fund King St irrigation, Innovation District furnishings, seasonal Christmas lights and banners, minor King St repairs such as paving stones and support of minor placemaking efforts/beautification. A portion of funding is tied to development agreements. (41,148)(40,046) (171,889)(148,188)(132,191)(158,120) (2,690,177) (11,944,804) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME CIVIC DISTRICT GARAGE PUBLIC ARTPUBLIC ART CONSOLIDATED ACCOUNT ECONOMIC DEVELOPMENT GENERAL CREATIVE HUB 44 GAUKELACCELERATOR CENTRE 44 GAUKELONTARIO MAIN STREETS REVITALIZATIONBROWNFIE LD TIG PROGRAMDOWNTOWN IMPROVEMENTS DIVISION ECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENTECONOMIC DEVELOPMENTECONOMIC DEVELOPMENTECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!279! Council Comment Complete this column Delay of Queen Street Placemaking project has delayed expected applications within the corridor upon completion of City work. Significant incentive to be provided to City Centre development in 2022.Funds used to pay principal and interest on EDIF related debt. Balance to be almost nil at year end.Funds to be utilized in 2019 and 2020 to continue the Market Refresh strategy. (99,634) (551,015) (8,225,067) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME DOWNTOWN INCENTIVES FUNDINGEDIF DEBT PAYMENT KITCHENER MARKET DIVISION ECONOMIC DEVELOPMENTECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES D!.!27:! D!.!281! D!.!282! D!.!283! D!.!284! D!.!285! D!.!286! D!.!287! D!.!288! D!.!289! D!.!28:! D!.!291! D!.!292! D!.!293! D!.!294! D!.!295! D!.!296! D!.!297! D!.!298! D!.!299! Council Comment Complete this column Funds to be retained and used towards the Transportation Master Plan in 2020.Funding is used to complete the City's annual flow monitoring program. Program to be capped at $100,000 / year with any remaining funding returned to the original funding source.Funding is used for project management training for staff.Funding is used for legal surveys on an as-needed basis. This account to be capped at $25,000/year with any remaining funding returned to the original funding source.Funding is used for tablets and equipment for construction inspectors, in addition to the upcoming replacement of plotter/scanner (est. cost of $30,000).Funds to be used for servicing studies, capacity studies, South West Kitchener Storm Water Management Master Plan and Functional Servicing Plan.Regional project currently in design. Funding should remain until project is complete.Regional project currently in design. Funding should remain until project is complete.Regional project now complete. Remaining funding to be returned to the Water Infrastructure Program (WIP) Road Reconstruction General account.Regional project. Waiting for project completion and invoicing from the Region.Regional project currently in design. Funding should remain until project is complete.Regional project currently in design. Funding should remain until project is complete.Regional project currently in design. Funding should remain until project is complete.Regional project. Waiting for project completion and final invoicing from the Region. (59,632)(22,579)(30,961)(42,685)(95,379)(34,540) (323,567)(113,027)(508,432)(186,176)(234,355) (1,457,818)(2,110,288)(1,656,542) (1,058,198)(9,410,202) (41,061,973) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEENGINEERING CAPITALSTUDIES MASTER PLAN/FEASIBILITY STUDIESSANITARY FLOW MONITORINGPROJECT MANAGEMENT INITIATIVEMISC LEGAL SURVEYSGEN PROV/SMALL PROJECTS & EQUIPMENTENGINEERING STUDIES REGIONAL & CITY FULL RECONSTRUCTION 5576-BRIDGE ST - BLOOMINGDALE TO C OF W5497 - LANCASTER-UNION TO VICTORIAWEBER ST - COLLEGE TO WILHELM5163 - OTTAWA ST - CHARLES TO EXPRESSWAY5702-VICTORI A ST - LAWRENCE TO PAULANDER5649 - WEBER ST - MONTGOMERY TO OTTAWA5697-FAIRWAY RD - KING TO OLD CHICOPEEWEBER ST - WILHELM TO GUELPH DIVISIONENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENTDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!29:! Council Comment Complete this column Regional project. Waiting for project completion and final invoicing from the Region.Regional project. Waiting for project completion and final invoicing from the Region.Regional project. Waiting for project completion and final invoicing from the Region.Regional project. Waiting for project completion and final invoicing from the Region.Project under construction. Funding to remain until project is complete.Project under construction. Funding to remain until project is complete.Project under warranty until 2020. Funding to remain until warranty is complete.Project under construction. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project under warranty until 2020. Funding to remain until warranty is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project is complete. Remaining funding to be returned to WIP Road Reconstruction General account.Project under warranty until 2020. Funding to remain until warranty is complete.Project is complete. Remaining funding to be returned to WIP Road Reconstruction General account.Project in design phase. Funding to remain until project is complete.Project under warranty until 2021. Funding to remain until warranty is complete.Project under warranty until 2020. Deficit to be funded from WIP Road Reconstruction General account. (70) 43,791 (76,901)(18,802)(10,226)(88,200)(37,236)(19,839)(13,645) (336,461)(482,615)(141,292)(510,610)(113,758)(151,642)(143,491) (336,461) (2,367,579)(1,147,939) (9,475,251) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME 6134 - WEBER ST - BORDEN TO QUEEN5337 - OTTAWA ST - PATTANDON TO IMPERIALLRT UTILITY RELOCATION PROGRAM REGIONAL & CITY SURFACE RECONSTRUCTION 5680 - OTTAWA - HWY 7 TO LACKNER FULL RECONSTRUCTION ADELAIDE ST / TALBOT ST / PATRICIA AVEEARL - GLAS. TO UNION/ROCKDIEPPE AVE / HETT AVEDUNHAM - VICTORIA TO FREDERICKPATRICIA AVE - HIGHLAND TO QUEENSGARDEN AVE / VANCAMP AVEHEIMAN ST/MILL STMERNER AVE - FREDERICK TO KRUGDUMFRIES - KRUG TO STIRLINGSHELDON AVE N - KING TO EAST ENDWOODWARD AVE - GUELPH FAIRFIELDFLOYD - GUELPH TO FAIRFIELDSTIRLING / MAUSSERHILL ST / HILLVIEW ST / ST. VINCENT ST DIVISION ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMEN T SERVICESDEVELOPMENT SERVICES D!.!2:1! Council Comment Complete this column Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Holding account to fund potential tender shortfalls in WIP Road projects.Project is complete. Remaining funding to be returned to WIP Road Reconstruction General account.Project in design phase. Deficit to be funded from construction phase of funding.Project is complete. Remaining funding to be returned to WIP Road Reconstruction General account.Project is complete. Deficit to be funded from WIP Road Reconstruction General account.Project is complete. Deficit to be funded from WIP Road Reconstruction General account.Project is complete. Remaining funding to be returned to WIP Road Reconstruction General account.Project is complete. Remaining funding to be returned to WIP Road Reconstruction General account.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project is complete. Deficit to be funded from WIP Road Reconstruction General account.Project in design phase. Funding to remain until project is complete.Project under construction. Deficit to be funded from WIP Road Reconstruction General account.Project under construction. Funding to remain until project is complete.Project under warranty until 2020. Funding to remain until warranty is complete.Project in design phase. Funding to remain until project is complete. (524) 5,891 40,14342,12321,884 (10,131)(29,801)(73,003)(35,279)(64,911)(71,495)(82,612) 100,111 (453,130)(188,519)(164,006)(454,703) (5,053,136) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME NORFOLK / REX / ST. CLAIRCRESTWOOD ST - GUELPH TO FAIRFIELDWIP ROAD RECON GENERALKRUG ST - EAST TO BECKERHEBEL/PETERBINSCARTH / PLEASANT / GLENFOURTH AVE / CONNAUGHT STBELMONT AVE W / EDGEWOOD DRABERDEEN/DUCHESS/MARINAGUELPH ST - MARGARET TO ST VINCENTJACK AVE - BELMONT TO PATRICIASOUTHILL DR/THALER ST/WINDOM STALICE AVE / KARN STCAMBRIDGE ST - BRUCE TO SHERWOODFRANKLIN ST N - WEBER TO TRAFALGARSANDRA AVE & THIRD AVEOXFORD/BOND/ELIZABETHSECOND AVE - KINGSWAY TO CONNAUGH DIVISION ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!2:2! Council Comment Complete this column Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project under construction. Construction budget spanned 2019 to 2020 therefore deficit will be recovered in 2020.Project under construction. Funding to remain until project is complete.Project in design phase. Deficit to be recovered from additional design funding to be received in 2021.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project under construction. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Deficit to be recovered from additional design funding to be received in 2020.Project is complete. Deficit to be funded from WIP Road Reconstruction General account.Project under warranty until 2020. Deficit to be funded from WIP Road Reconstruction General account.Project under warranty until 2020. Funding to remain until warranty is complete.Project in design phase. Deficit to be funded from construction phase of funding.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete. 3,6782,6211,851 (7,364)(4,472) 13,155 (75,219)(31,662)(37,891)(48,501) 121,332 (576,198)(100,223)(342,555)(438,122)(530,134)(291,011)(418,946) 4,188,685 Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME BOEHMER / VALEWOODFALESY / KRAFT / HAROLD / JEANCENTREVILLE NEIGHBOORHOODMETZLOFF DR - BELMONT TO PATRICIAISLINGTON / ROSEMOUNT / SHERWOODADMIRAL/MARLBOROUGH/ROXBOROUGHBECKER ST - FIFE TO KRUGEAST AVE - FREDERICK TO KRUGVANIER DR - WALTON TO SHELLEYFERGUS AVE - WEBER TO THALERQUEEN'S BLVD - WESTMOUNT TO BELMONTSCOTT ST - DUKE TO WEBERKEHL ST - HEIMAN TO OTTAWASHANTZ LANE - WEBER TO ROSSHUGO CRES / LORNE AVEHOFFMAN ST - OTTAWA TO EASTSHERWOOD - BECKER TO ROSEMOUNTWILSON AVE - NORTH END TO FAIRLAWNGREENFIELD / TRAYNOR DIVISION ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMEN T SERVICES D!.!2:3! Council Comment Complete this column Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Deficit to be funded from construction phase of funding.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project under construction. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Deficit to be recovered from additional design funding to be received in 2020.Project in design phase. Deficit to be recovered from additional design funding to be received in 2020.Project in design phase. Funding to remain until project is complete.Project under warranty until 2020. Funding to remain until warranty is complete.Project is complete. Remaining funding to be returned to funding source.Project in design phase. Funding to remain until project is complete.Project in design phase. Deficit to be recovered from additional funding to be received in 2020. 952 6,6819,2311,389 (43,544)(10,885)(97,735)(34,903)(98,550) (276,976)(243,612)(116,421)(150,004)(128,234)(285,664)(288,380)(569,711)(417,784) (1,126,911) (1,173,837) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME PERTH - SOUTH TO PLEASANTPATTANDON AVE - BORDEN TO OTTAWASYDNEY ST S - KING TO WEBERROSSFORD CR - MARKWOOD TO MARKWOODMILL ST - STIRLING TO OTTAWAEPHRAIM ST/ETHEL STBRUCE ST - FIFE TO HEATHERDELTA/SYDNEY/CHARLES/KINGAHRENS ST - HARTWOOD TO GUELPHSTIRLING AVE-MAUSSER TO GREENBROOKFRANKLIN ST - KINGSWAY TO WILSONEDWIN ST - BLUCHER TO LOUISASOUTHDALE - KEHL TO HOFFMANCONWAY/WAYNE/RIVER/OLD CHIC/WRENGUELPH/ENGLEWOOD/RIVERBEND/MAPLEABERDEEN (Part of C of W Forsyth)OLD HURON RD MAXWELL TO BATTLER SURFACE RECONSTRUCTION QUEEN STREET - CHARLES TO DUKEONTARIO ST - KING TO CHARLES DIVISION ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!2:4! Council Comment Complete this column Project under construction. Deficit to be recovered from 2020 funding.Easements to be obtained. Funding to remain until project is complete.Project under construction. Funding to remain until project is complete.Project under construction. Deficit to be recovered from grant funding, still to be received.Project under construction. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project in design phase. Funding to remain until project is complete.Project under warranty until 2020. Funding to remain until warranty is complete.Funding has been allocated to various bridge repair projects from 2020 to 2024.Project was part of a credit for service agreement. Work has been completed and remaining funds to be returned to the developer.Funding required for on-going biennial bridge inspection program. Project under construction. Funding to remain until project is complete.Funds to be used for David Bergey Dr sanitary sewer work and Webster St storm sewer work.Funds to be used for Breithaupt St storm sewer, 18 Guelph St and Queen St/Benton St work.Project under construction. Funding to remain until project is complete.Project will start in fall of 2019. (3,499) 14,546 (14,122)(49,644)(24,000)(84,610)(31,293) 121,617 (166,857)(106,749)(655,694)(114,018)(131,036)(675,462)(423,960)(529,387)(733,268)(299,860) (1,197,045)(1,628,809) (13,030,243) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME PAVEMENT SURFACE TREATMENTSTRASBURG RD WALKWAY-CEDARHILLRESURFACING CITY STREETSNEW SIDEWALK INFILLLANEWAY REHABILITATION PROGRAM BRIDGE REHABILITATION STOKE DR BRIDGECOUNTRY HILL DRIVE BRIDGEBALZER ROAD BRIDGEDINISON CRES BRIDGEOLD MILL ROAD BRIDGEROAD BRIDGE REPAIRSBLAIR CREEK BRIDGELEGISLATED BRIDGE INSPECTION NEW CONSTRUCTION STRASBURG RD N. AND SEWERSCITY SHARE SUBDIVISIONSINTENSIFICATION ALLOWANCE SANITARY SEWER NETWORK REMEDIATION DALEWOOD SANITARY SEWERUPPER HIDDEN VALLEY SEWAGE FACILITY DIVISION ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!2:5! Council Comment Complete this column Project design to begin in 2020 pending results of the pumping station assessment study. Funding to remain.Construction in 2020. Project is funded from credit for service agreement with developer, therefore deficit to be recovered from developer.Lift Station Replacement account is to fund major rehabilitations and replacements of sewage pumping stations. An updated Pumping Station (PS) Assessment study will start in 2019 and be completed in 2020. A PS replacement program will be a deliverable of this study. Funding to remain for completing replacements and repairs identified by the assessment study.Project is complete. Remaining funding to be returned to applicable funding sources.Project under construction. Funding to remain until project is complete.Environmental Assessment (EA) to be completed in 2019/2020.Project under warranty until 2020. Funding to remain until warranty is complete.Project under design. Construction to start in 2020. Funding to remain until project is complete.Project under design. Construction to start in 2020. Funding to remain until project is complete.On-going - to be used for major repairs at pumping stations.Project under construction. Funding to remain until project is complete.Funds to be used for funding sump pump connections. Work is done on an as needed basis.Ontario Ministry of Transportation (MTO) project. Funding required for potential cost-sharing of relocations related to new Highway 7 work.Regional Project. Waiting for project completion and invoicing from the Region.Project under construction. Funding to remain until project is complete. (4,667) (18,966) 218,963 (311,740)(313,461)(233,775)(170,590)(761,345)(268,271)(197,367)(349,033)(765,456) (1,006,994)(1,285,475)(6,499,464) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME PIONEER TOWER SPS UPGRADESOTTAWA-TRUSSLER AREA SEWERAGE FACILITYLIFT STATION REPLACEMENTDOON S BRIGADOON SEWAGE FACILITYSCADAOTTERBEIN/FORWELL PS UPGRADESFREEPORT PS UPGRADES & FORCEMAINOLD MILL PUMPING STNMID STRASBURG TRUNK SEWERPUMPING STATIONS GENERAL MAINTENANCETRENCHLESS REHABILITATIONSUMP PUMP CONNECTIONSHWY 7 UTILITY RELOCATIONKING ST - MONTGOMERY TO OTTAWAQUEEN'S BLVD SANITARY DIVISION ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!2:6! Council Comment Complete this column This is a holding account for refunding deposits to residents.Project under design. Funding to remain until project is complete.Development of enhanced market incentives to compliment existing stormwater credits are underway. Funding to remain until project is complete.Sediment removal is underway. Funding to remain until project is complete.Project under construction. Funding to remain until project is complete.Monitoring contract in place for 2019-2021. Deficit will be recovered annually to end of program in 2021.Shoemaker Creek project under design. Funding to remain until project is complete.Pond 65 (Trillium Drive) under design. Funding to remain until project is complete.Various projects under design. Funding to remain until projects are complete.Funding to supplement various Disaster Mitigation and Adaptation Fund (DMAF) projects. Funding to remain until all projects complete. (8,044) (29,473)(78,882)(55,666)(36,824) 562,216 (213,928)(490,561) (1,192,313)(2,237,926) (3,751,927) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME SEWER CONNECTIONS STORM SEWER NETWORK REMEDIATION BLUCHER ST STORM SEWERMARKET INCENTIVE PROGRAMSEDIMENT MANAGEMENT PROGRAMLID-WIP ROAD RECONSTRUCTIONSWM MONITORING PROGRAMWATERCOURSE IMPROVEMENT PROGRAMSWM POND RETROFIT PROGRAMDRAINAGE IMPRVMT PROGRAMSWM INFRASTRUCTURE IMPLEMENTATION DIVISION ENGINEERING CAPITAL ENGINEERING CAPITAL ENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITALENGINEERING CAPITAL DEPARTMENT DEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!2:7! D!.!2:8! D!.!2:9! D!.!2::! D!.!311! D!.!312! D!.!313! D!.!314! Council Comment Complete this column Funds are allocated to install infrastructure based on the approved Cycling Master Plan. Because the plan is being revised and infrastructure requirements are not yet known, a partial close out as recommended.Any existing capital balance at the end of the year is reallocated to the LED conversion deficit.The deficit is paid over time through savings in electricity and maintenance.Traffic calming measures will be installed in the fall of 2019. Any remaining funds will be applied to traffic calming projects to be installed in 2020.Modifications to the intersection are scheduled for construction in 2019/2020.Modifications to the intersection are scheduled for construction in 2019/2020.Funds will be used primarily to fund Active Transportation Planning Project Manager staff salaries for the remainder of 2019. (77,911) (917,447)(114,312)(199,586)(149,818)(149,818) 3,774,632 2,165,741 Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMETRANSPORTATION CYCLING MASTER PLANSTREET LIGHTING MAINTENANCELED Street Light ConversionTRAFFIC CALMINGINTER IMPROV - DOON VILLAGE AT H-WINT IMPVT-PIONEER DR & DOON VILLAGETRANSP. DEMAND MANAGEMENT DIVISIONTRANSPORTATION TRANSPORTATIONTRANSPORTATIONTRANSPORTATIONTRANSPORTATIONTRANSPORTATIONTRANSPORTATIONTRANSPORTATION DEPARTMENTDEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!315! D!.!316! D!.!317! D!.!318! D!.!319! Council Comment Complete this column Green initiatives planned in 2020 include new Variable Frequency Drives for garage exhaust & supply fans and LED lighting in elevator lobbies. Additional upgrades to the existing camera system are also planned in 2019/2020.Green initiative planned in 2021 includes new LED lighting upgrade.Green initiative planned in current year (2019) includes new LED lighting upgrade throughout entire garage.Safety initiative planned in 2019 includes replacing existing "slab type" lobby doors with new, more visible "window type" doors. Funds used to replace aging parking equipment which is nearing the end of their useful life. Funding is to update garage condition survey assessment reports to determine the present condition of the parking garage structures. The findings help to identify extent of deterioration and enables planning for future maintenance of the garages.Funds are being held for extensive concrete and membrane repairs required from year to year. The balance will carry over from year to year based on timing of future repairs.Funds are used for landscaping upgrades and repairs in surface lots.Funds used to make safety and cosmetic asphalt and concrete repairs to surface parking lots. The balance will carry from year to year based on timing of future repairs.Funds used to replace aging parking equipment which is nearing the end of their useful life. The balance will carry over from year to year based on timing of future equipment replacements.The funds are used for wayfinding signs for Civic District garage and refurbishing existing identification signs in surface lots. (80,379)(26,171)(39,281)(69,061) (132,547)(132,736)(158,560)(111,527)(213,002)(179,433)(515,916) (371,833) (1,658,613) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEPARKINGFM PARKING MAINTENANCE CITY HALL PARKING GARAGE - MTCECIVIC DISTRICT GARAGE - MTCECHARLES AND BENTON GARAGE - MTCEDUKE AND ONTARIO GARAGE - MTCESTATE OF THE ART ALLOWANCEPARKING GARAGE MONITORINGPARKING GARAGE REPAIRSPARKING-LOT LANDSCAPINGPARKING-PARKING LOT RESURF'GPARKING-EQUIPMENTPARKING-PARKING SIGNAGE-DT DIVISIONPARKINGPARKING PARKINGPARKINGPARKINGPARKINGPARKINGPARKINGPARKINGPARKINGPARKINGPARKINGPARKING DEPARTMENTDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!31:! D!.!321! D!.!322! D!.!323! D!.!324! Council Comment Complete this column This account is a contribution towards a collaborative partnership to fund a feasibility study within the Innovation District and surrounding area for a distributed/district energy system.These accounts are primarily funded through Development Charges (DC) for growth related planning studies. These studies identify future growth opportunities and constraints, and prepare land for development or redevelopment. The work is ongoing and DC allocations are made every year to fund a list of projects, many of which are multi-year in nature. Balances are carried over, as projects get added every year. This account is primarily funded through Development Charges for growth related planning studies.The funds are required for statutory notifications and ongoing project costs for the review of 9 neighbourhood planning reviews.The funds are required for hiring consultants for technical studies to support a new Secondary Plan following Council's approval of the Master Plan.Part A and B of the new Urban Design Manual were approved in 2019. These funds are required to complete the review of Part C (the next and final phase).This is a contingency for work that is underway. Any remaining balance will be used for the next phase of work and shifted to the Hidden Valley - Technical Studies allocation.This account funds ongoing and upcoming planning studies and projects. A portion of the funds are being utilized towards the Affordable Housing Strategy project. Balances are carried over as projects are added every year.This is a two-year project that started in 2019. The balance from the allocation will be carried over into 2020. (4,273) (10,000)(50,813)(33,969)(27,604)(11,024) (97,662) (124,432) (546,942)(241,091) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEPLANNING DIVISION ENVIRONMENTAL PLANNING PLANNING STUDIES GROWTH PLANNING STUDIES GROWTHSECONDARY PLANS - CENTRAL NBHDSHIDDEN VALLEY - TECHNICAL STUDIESNEW URBAN DESIGN MANUALHIDDEN VALLEY - WATER MANAGEMENT PLANNING STUDIES GENERAL AFFORDABLE HOUSING STRATEGY/IN DIVISIONPLANNING DIVISION PLANNING DIVISION PLANNING DIVISION PLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISION PLANNING DIVISION PLANNING DIVISION DEPARTMENTDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES DEVELOPMENT SERVICES DEVELOPMENT SERVICES D!.!325! Council Comment Complete this column This allocation is for consultant and project costs related to the planning studies in the area. The balance from the allocation will be carried over into 2020 and additional funds are to be added in 2020.This account funds ongoing and upcoming planning studies and projects. Deficit will be recovered from the 2020 funding allocation.This allocation is used for statutory notifications, public meetings and ongoing project costs for Phase 2 - Residential zones throughout the city. This project will continue in 2020 and the balance from the allocation will be carried over into 2020. Required for this year's Kitchener Great Places Awards and program costs. Any remainder can be closed out at year end.This allocation is for placemaking, landscaping or enhanced design features within the public realm such as a new pedestrian mid-block connection near the Cedar ION station, Queen's Blvd features, Weber St design features and neighbourhood information panels. These may be combined with other projects.Funds are required in 2019 for professional services related to an indigenous site, and for peer reviews and contractor assessments. The remaining balance at year end can be closed out.Funds are required to develop a Conservation Plan of city-owned sites as part of the Heritage Best Practices implementation, and to study the cultural heritage landscape of Central Frederick. This work will carry on into 2020 and other projects will be added. The balance will carry over into 2020. 527 (65,000)(22,165)(11,572)(14,027)(26,065)(30,242) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME LOWER DOON/CC NODEPLANNING STUDIES - GENERALZONING BY-LAWPLANNING AWARDSURBAN DESIGN IMPROVEMENTSHERITAGE IMPACT ASSESMENTSHERITAGE RESOURCES: PLANNING/ASSESMENT DIVISION PLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISION DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!326! Council Comment Complete this column This account funds capital projects that enhance, protect or promote cultural heritage resources, and are developed in consultation with neighbourhoods. Projects include Queen's Park/Blvd, Grand River Lookout/Old Mill Pumping Station site, Victoria Park Neighbourhood Heritage Conservation District, King/Queen, future Upper Doon signage, signage and public materials. The balance will carry over as projects are added every year. Any remaining funds at year end can be closed out.Any unawarded funds are to be carried over to the 2020 grant program.The 2019 Community Environmental Improvement Grants approval includes a carry over of unutilized funds to the 2020 grant program. (5,202)(3,600) (64,240)(43,241) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME HERITAGE RESOURCES: IMPLEMENTATIONHERITAGE TAX REFUND PROGRAMHERITAGE PROPERTY GRANT PROGRAMCOMMUNITY ENVIRONMENTAL IMPROV GRANTS DIVISION PLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISIONPLANNING DIVISION DEPARTMENT DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!327! D!.!328! D!.!329! Council Comment Complete this column Balance required for divisions with outward customer base to enhance online customer service via public portal VII. Balance required for general maintenance, space planning and sustainable initiative project.Balance required on an annual basis for the termite control program.The balance is required for building inspector technology replacement.The balance is required for AMANDA system upgrades and projects i.e. AMANDA 7.Recommend closing account and using operating funds going forward. 479 (22,077)(12,212)(78,812) (187,000)(134,878) (434,500) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEBUILDING PUBLIC PORTALBUILDING OFFICE RENOVATIONSTERMITE CONTROL PROGRAMTECHNOLOGY UPGRADESAMANDA SYSTEMBUILDING OFFICE EQPT FURNITURE DIVISIONBUILDING BUILDINGBUILDINGBUILDINGBUILDINGBUILDINGBUILDING DEPARTMENTDEVELOPMENT SERVICES DEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICESDEVELOPMENT SERVICES D!.!32:! D!.!331! D!.!332! D!.!333! D!.!334! Council Comment Complete this column Funds required for recommendations as a result of the security assessment conducted by Public Safety Canada. Staff is currently analyzing recommendation options. Remaining funds are required to be carried over for projects into 2020.Legislated requirement for security staff personal protective equipment. Required for new staff needs and replacements that are required on a 5 year replacement interval. Remaining funds are required for new hires to be carried forward until next 5 year funding is obtained in 2023.Final construction design and tendering currently in progress for 2019. Remaining funds for construction are required to be carried over for 2020 and 2021.Funds used for two large projects, for City Hall Variable Frequency Drive replacements and the AUD for indoor & parking lot LED lighting retro-fits. Funds will be used with project completion in 2019 with no carry over of funds.Remaining maintenance work in fall 2019 in coordination with The Museum staff. No carry over of funds.Seasonal aquatic capital repairs in late spring and fall. No carry over of funds.Septic servicing works and detail long-term asset assessment in-progress. As the pool was new in 2018 there is no carry over of funds required.Minimum amount for repairs and replacements. No on-going funding.Replacement tools for trades and custodial. No carry over required.Minimum amount for repairs and replacements. No on-going funding.An additional $975k of Federal Gas Tax funding for building envelope improvements was approved in 2019. Carry over is required into 2020 for Federal Gas Tax projects in Spring. (8,026)(1,551)(1,583)(6,137) (81,853)(23,788)(13,692)(30,644)(64,868) (615,429)(936,589) (3,348,627) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEFACILITIES MANAGEMENT SECURITY ASSESSMENTSECURITY PUNCTURE PROOF VESTSCITY HALL OUTDOOR SPACESENERGY MANAGEMENTCHILDREN'S MUSEUMAQUATICS GENERAL PROVISIONKIWANIS PARKBOATHOUSE MAINTENANCEFAC MGMT TOOL PROVISIONFINANCE YWCA DAY CAREFM CEMETERIES - MTCE DIVISIONFACILITIES MANAGEMENT FACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENT DEPARTMENTINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES D!.!335! Council Comment Complete this column Electric Lift replacement in fall of 2019. No carry over of funds.Hydronic system improvements required in conjunction with Sustainability Initiatives to support green house gas (GHG) reductions. Carry over of funds required in 2020 for hydronic system improvement project.Repairs and replacements in all park buildings. Variety of work in-progress until fall including Victoria Park Playground Washroom and Gazebo on Jubilee repairs. Deficit will be funded from FM operating accounts.LED Lighting replacements for Upper and Lower Market. Project in progress. No carry over of funds.Major interior renovations at City Hall. Funds are required to be carried forward for projects in 2020.Account for repairs and replacements in all Fire Stations. Deficit will be funded from FM operating accounts.Capital maintenance repairs and replacements based on priority of needs. Door and windows replacements in-progress.March 2019 opinion of cost = $1.3M (for spandrel glass and building envelope). Funds required to be carried over into 2020.Furnishings at City Hall. Require carry over of funds for 2020 projects.Account for all community centers repairs and replacements. All works scheduled and will be completed early fall. No carry over of funds.LED Lighting replacements in main foyer and all exterior parking lot lighting. No carry over of funds.Account for all community arenas. Large entrance flooring replacements at Activa Sportsplex in progress. Sanitary back up investigation and repairs at Grand River arena in progress. No carry over of funds. 4,756 18,403 (32,333)(42,704)(84,159)(21,858)(16,188) (255,894)(404,982)(205,017)(121,451)(152,445) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME CORPORATE STORAGE - GUELPH ST.KOF MAINTENANCEFM/PARKS GENERAL MAINTENANCEMARKET MAINTENANCEFM/CITYHALL RENOS GENERAL PROVISIONFIRE STATIONS-MTCECITY HALL COMPLEX MAINTENANCECITY HALL SPANDREL GLASS REPLACEMENTFM/CITY HALL OFFICE FURNITUREFM/COMMUNITY CENTRES GENL PROVISIONFM/AUDITORIUM MTCEFM/ARENAS GENERAL MTCE DIVISION FACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENT DEPARTMENT INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES D!.!336! Council Comment Complete this column Minimal balance used for electrical work as necessary. No carry over of funds.Flooring replacements and general indoor repairs to doors, wall and painting remaining in 2019. No carry over of funds.Account for all buildings in the portfolio for exterior works. No carry over of funds.Replacements from inspections to comply with legislation on fire suppression and security systems. Deficit will be funded from FM operating accounts.General provision account for all buildings in the portfolio. Deficit will be funded from FM operating accounts.General provision account for all buildings in the portfolio. No carry over of funds.General provision account for all buildings in the portfolio. No carry over of funds.Some 2019 projects were deferred due to high tendering cost. Projects will be completed in 2020. Carry over of funds required.Minimum amount for repairs and replacements. No on-going funding.Masonry repairs to main building, retaining wall repairs and door repairs for art studio building in progress. No carry over of funds. (144) 2,953 (2,493)(7,395)(4,176) 23,550 (11,221)(19,295)(11,638) (220,734) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAME FM REPLACEMENTS ELECTRICALKW JUDO & GYMNASTICS CLUBREPLACE BLDG EXTERIOR COMPONENTSREPLACE FIRE LIFE SAFETYREPLACE HVACREPLACE PLUMBINGREPLACE SITE COMPONENTSROOF GENERAL PROVISIONFM 79 JOSEPH STREETHOMER WATSON MAINTENANCE DIVISION FACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENTFACILITIES MANAGEMENT DEPARTMENT INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES CITY OF KITCHENER 2020 BUDGET ISSUE PAPER ISSUE: Cap 11 – FacilitiesInfrastructure Deficit Reduction FUND: Capital DEPARTMENT:Infrastructure Services – Facilities Management PREPARER:Asad Qureshi – Director, Facilities Management Lynda Stewart – Manager Projects/ Energy Management Beatrice Powell -Project Manager,Facility Asset Management BUDGET IMPACT:None (included in the proposed capital budget) BACKGROUND: The City of Kitchener owns 255 facilities varying in function and age. TheFacilities Management (FM) divisionis responsibleforoperatingandmaintainingthese buildings in a state of good repair (SOGR). As outlined in the recent Strategic Council Session on the Long Term Financial Plan, facilities are by far the most underfunded asset category, with a $227M funding gap. Since 2016, the City of Kitchener FM division has been developing an on-going facilities asset management program intended to support strategic capital project planning and delivery, proactive maintenance programs, core service delivery improvements and effective management of allCity facilities. With foundational elements in place, and the launch of a combined Building Condition Assessment, Energy Audit andAccessibility Audit Program in 2019, FM will be able to leverage comprehensive data to support a SOGR capital planning and delivery program. FM utilizes an evidence-based approach for its capital planning process, incorporating multiple perspectivesand factors: Building Condition Assessment (BCA) Data Community Programming / Service needs Construction impact on current programming Improving accessibility Increasing energy efficiency Risk assessment Budget and project management/ delivery capacity A comprehensive Facility Infrastructure Program will be developed in 2020 to provide Council with more detailed information on the SOGR needs, long-term infrastructure investment strategies based on facility life-cycle projections,and associated funding options to address the facility infrastructure gap. RATIONALE / ANALYSIS: 10 YEAR FUNDING STRATEGY In order to address the $227M facilities infrastructure funding gap, a Facility InfrastructureGap capital account has been established, with the purpose of funding capital projects that directly D!.!337! CITY OF KITCHENER 2020 BUDGET ISSUE PAPER reduce the infrastructure gap. There are two primary funding sources for this account that were discussed by Council in more detail during a recent strategy session related to the Long Term Financial Plan: A newly established Facility Infrastructure Reserve Fund, funded by a transfer of 60% of the Economic Development Investment Fund (EDIF)debt room plus $150,000 from an increase to tax supported user fees in 2020. A reallocation of 25% of the Federal Gas Tax funding previously allocated to Road Resurfacing A total of $38M has been added to the Facility InfrastructureGap capital account(2020–2029) to address SOGR projects and reduce the funding gap.For 2020, investments will be made based on the BCA information already received for the Centreville Chicopee Community Centre, Grand River Arena, and the Breithaupt Centre. A summary of these investments is shown in the table below and described in more detail belowthe table. Details about the allocation of funding for 2021 and beyond will be developed based on additional BCA information. Summary of 2020 Facility InfrastructureGap Investments $690K (Facility Infrastructure Reserve (60% EDIF)) + $809K (Federal Gas Tax Reserve)$ 1,499,000 All 2020 SOGR/BCA Projects - Envelope Repairs & Replacements (Foundation, Doors, Roof, Staircase, Structural) - $68K$ 90,000 CENTREVILLE CHICOPEE $ 324,000 - Services Repairs & Replacements (Emergency Lighting, HVAC, Plumbing, Electrical) - $22K COMMUNITY CENTRE Site Remediation Planning & Design ($25K) + $209K (hold funds for construction) $ 234,000 All 2020 SOGR/BCA Projects - Envelope Repairs (Foundation, Masonary, Structural Maintenance) - $34K $ 204,000 - Services Repairs & Replacements (Equipment Control, Life Safety Systems, HVAC, Interior Lighting, GRAND RIVER ARENA$ 214,000 Plumbing) - $170K Washroom / Dressing Room Re-design Feasibility $ 10,000 All 2020 SOGR/BCA Projects - Envelope Repairs & Replacements ( Foundation, Doors, Roof, Staircase, Structural) - $192K $ 617,000 - Lighting Replacement (Emergency Lighting, Exit Signs, Interior Lighting) - $77K BREITHAUPT CENTRE$ 961,000 - Plumbing Component Replacements (Water Heaters, Water Softeners, Pumps, Piping) - $348K Elevator Modernization $ 344,000 2020 FACILITY INFRASTRUCTURE GAP INVESTMENTS In 2018, seven (7) BCAs were completed in support of the Leisure Facilities Master Plan. These BCAs are the basis of a capital project planning exercise and illustrates how the newfunding will be used to reduce the facilities infrastructure funding gap.Of the seven facilities, Centreville Chicopee Community Centre, Grand River Arena, and Breithaupt Centre were identified as those requiring significant investment to ensure a SOGR, as well as presenting opportunities for energy efficiencies and enhancements to program delivery. As shown in the table above, the 2020 facility investments include both immediate SOGR/BCA investments as well as funding allocations that consider feasibility and design of future projects. Information about the funding earmarked for future investments is provided in the bullet points below. Centreville Chicopee Community Centre requires significant site remediation beginning in 2021, at a total cost of $350K. In 2020, $234K has been identified to undertake site remediation planning & design as well as to hold some funding towards future D!.!338! CITY OF KITCHENER 2020 BUDGET ISSUE PAPER construction. To leverage economies of scale, it is also staff’s intention to coordinate the replacement of the on-site splash pad and playground equipment, which are outside the normal BCA parameters. The Grand River Arena has known programming challenges related to the configuration and accessibilityof its washrooms/dressing rooms. These issues go beyond the typical BCA like-for-like refurbishment so funding of $10K has been allocated in 2020 to develop design and cost alternatives for this future project. The Breithaupt Centre elevator is scheduled for a modernization (major component replacement) in 2020/2021at a cost of $344K. $344K is allocated to hold funds for the project and to begin design and specifications required for tender in 2020. PROJECT DELIVERY RESOURCE The Operating Budget includes a request for one additional project management position. This position is critical to ensure FM can be successful in delivering the 50+ projects planned for 2020, including those outlined in this issue paper. This position is fully funded within the proposed tax rate increase. FINANCIAL IMPLICATIONS: The 2020 Capital Budget includes $38M of funding for the Facility Infrastructure Gap. The total costs and funding sources by year are shown in the table below (totals may differ due to rounding). Summary of 2020 Facility InfrastructureGap Funding 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTAL Facility Infrastructure $690K $1.2M $1.7M $2.2M $2.7M $3.2M $3.7M $4.1M $4.6M $5.0M $29.1M Reserve Federal Gas Tax $809K $768K $870K $860K $905K $923K $941K $960K $979K $999K $9.0M Reserve Total $1.5M $1.9M $2.5M $3.0M $3.6M $4.1M $4.6M $5.1M $5.6M $6.0M $38.1M The creation of the Facility Infrastructure Reserve outlined in the table above requires Council approval. A reserve information sheet with the pertinent details is attached to this issue paper. RECOMMENDATION: That the Facility Infrastructure Reserve Fund be approved as detailed inthe attached reserve information sheet. D!.!339! D!.!33:! D!.!341! D!.!342! D!.!343! D!.!344! D!.!345! D!.!346! Council Comment Complete this column Funds are allocated to purchase new and replacement tools for the Water Utility.Funds are used for the replacement of broken water valves.There is a legislated requirement to have funding available for lead services replacement. These funds are being allocated for a project in 2022.This project is complete and waiting for final billing by Region.This work is scheduled for fall 2019 - approximately 20m of watermain at Old Huron Rd. and Maxwell Dr.This project is underway by the Region (2018-2019).Repair work on a broken creek crossing dual owned watermain scheduled in conjunction with the Region in 2020.This project is complete waiting for final billing by Region.This project is complete waiting for final billing by Region.These funds are generally for work not anticipated but required as part of other projects. A portion is being used for the Dalewood Drive project which required watermain replacement. Anything remaining is closed as part of year end entries.These funds are for new meters and the replacement of aging water meters. 2,724 (99,104)(59,768)(32,975) (259,103)(200,000)(350,000)(200,000)(585,071)(216,696)(109,673)(268,421) (2,378,087) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEWATER UTILITY MINOR EQUIPMENTVALVE REPLACEMENTLEAD SERVICE REPLACEMENTSKING STREET (SYDNEY TO STIRLING)WATER PRESSURE ZONE 2/4 CHANGESOTTAWA-FISCHER HALLMAN - TRUSSLERCOURTLAND AVESCHWEITZER - BRIDGE TO DANIELKING ST - DIXON TO OTTAWAUNCOMMITTED WATERMAINSWATER SERVICE CONNECTIONSMETER SETS DIVISIONWATER UTILITY WATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITYWATER UTILITY DEPARTMENTINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES D!.!347! D!.!348! D!.!349! D!.!34:! Council Comment Complete this column Net book value of rental water heaters.This Program ended in 2014. The loan balances should be repaid by 2021.These funds are for new meters and the replacement of aging gas meters. Every year meters are being replaced based on Measurement Canada criteria.There is a large encumbrance relating to a 3 year purchase order, resulting in a negative balance. The size of the purchase order is as a result of more work being done than in the past due to increased demand from developers for new and redevelopment, and from road authorities to address conflicts with proposed infrastructure.An upgrade to the Graber Station will commence in September 2019.Funds are required to deliver energy efficiency programs to customers.The Clevest Software Project is ongoing. It is scheduled for completion summer/ fall 2020.Funds are allocated to purchase new and replacement tools for the Gas Utility. 29,49872,076 (77,517)(61,390) (735,173)(421,421)(459,773) 15,798,463 14,144,763 Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEGAS UTILITY HOT WATER HEATER RENTAL PROGRAGAS-FURNACE FINANCING PROGRAMGAS METERSGAS PIPELINESREGULATOR STATIONSGAS-DEMAND SIDE MGMTGAS METER INVENTORY SYSTEMGAS TOOLS DIVISIONGAS UTILITY GAS UTILITYGAS UTILITYGAS UTILITYGAS UTILITYGAS UTILITYGAS UTILITYGAS UTILITYGAS UTILITY DEPARTMENTINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES CITY OF KITCHENER 2020 BUDGET ISSUE PAPER ISSUE: Cap 13 Replacing Gas Pipelines FUND: Capital DEPARTMENT:Infrastructure Services - Utilities PREPARER:Sylvie Eastman & Les Jones, Utilities Engineers BUDGET IMPACT:None (included in proposed budget) STRAT PLAN:Core service BACKGROUND: The gas pipelines budget is utilized to ensure the gas utility is able to respond to both internal driverssuch as the replacement of aging infrastructure at the end of life, and external drivers such as utility relocations associated with road reconstruction works and service and capacity needs for new customers. Road infrastructure work at the request of external agencies such as the Ministry of Transportation, Region of Waterloo and the Citycannot be refused by the Utility, under legislation. The vast majority of the 2019 gas pipeline work and associated budget are being influenced by external drivers as demonstrated in Figure 1. Figure 1 -Drivers for 2019 Projects CustomerRoad AuthorityEnd of Life Customer-driven projects include new mains, new services, and replacement of existing infrastructure to increase capacity or provide new service. Road authority-driven projects are those replacement projects required by the road authority due to conflict between existing gas infrastructure. End of life projects are when infrastructure is at the end of its design life. With the continual increase in the number of customers and the rise in occurrence of extreme weather patterns due to climate change, additional infrastructure investment is required. High demand for natural gas, such as peak winter events, causes pressure to drop in the pipeline network. If the pressure drops significantly, customers could be without natural gas. In January 2019, the gas distribution system experienced the highest hourly and daily gas consumption to date and represented a risk to customers who could temporarily be without natural gas during winter months. D!.!351! CITY OF KITCHENER 2020 BUDGET ISSUE PAPER RATIONALE / ANALYSIS: Forecasted gas pipeline project costs are shown in Figure 2: Developer driven projects has increased mostly due to the redevelopment in the downtown core. The increased demand for new gas mains and services is anticipated to continue, in order to meet the targets of the City’s Growth Management Plan. Capacity driven projects typically involve replacing existing gas mains, or upgrading regulator stations with larger pipes in order to increase the supply of natural gas. Road authority projects continue to be steady the number of road reconstruction projects continues to grow, resulting in greater utility conflicts. End of life projects are increasing because many existing steel gas mains are now approaching their design life of 60 years. An asset management plan is being completed in 2019 and will assist in determining future replacement needs. If aging infrastructure is not replaced, the resources required for maintenance and repair will increase, along with the risks associated with leaking gas mains. Whenever possible, Kitchener Utilities (KU) schedules projects with road works to minimize costs and disruption to residents. Figure 2 -Gas Pipelines $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 20202021202220232024202520262027202820292030 DeveloperCapacityRoad AuthorityEnd-of-LifeBudget Increasing the gas pipelines budget by $2M annually will assistKU to meet the immediate requirements to service development, the road authority, and provide additional intermediate capacity upgradesuntil the asset management plan is completed, which will determine future requirements. FINANCIAL IMPLICATIONS: Increased fundingof $2M per year has been included in the capital budget and is supported by the 2020 natural gas rates already passed by Council, as well as the natural gas rate projection. RECOMMENDATION: For information. D!.!352! D!.!353! D!.!354! D!.!355! Council Comment Complete this column Funding received in 2019 for the Becker Subdivision for the long term maintenance of the noise wall.This balance is fully used on an annual basis to fund the annual sidewalk operating budget, a journal entry to transfer funding is completed by year end.Deficit due to an encumbrance which is expected to be cleared after deficiency work is completed. Anticipated timeframe for completion is fall 2019. Projected to have a 25K closeout once complete.Fund will be used this year for the replacement of signs identified through the sign reflectivity inspection program.Funds received from a builder per a settlement agreement for the city to maintain a retaining wall in Huron Village.Funds used up over time for repairs and assessment of existing entrance features. (94,883)(32,642)(18,040)(13,074) 200,007 (252,380) (211,012) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEOPS ROADS AND TRAFFIC NOISE WALLSMAJOR SIDEWALK REPAIR/REPLACESNOW STORAGE FACILITYSIGN REFLECTIVITYRETAINING WALLSENTRANCE FEATURES DIVISIONOPS ROADS AND TRAFFIC OPS ROADS AND TRAFFICOPS ROADS AND TRAFFICOPS ROADS AND TRAFFICOPS ROADS AND TRAFFICOPS ROADS AND TRAFFICOPS ROADS AND TRAFFIC DEPARTMENTINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES D!.!356! D!.!357! D!.!358! D!.!359! D!.!35:! D!.!361! D!.!362! D!.!363! D!.!364! D!.!365! D!.!366! Council Comment Complete this column Funding from the winter control reserve for the Sidewalk Pilot project.Predicted to be overspent due to the cost of water supply to gardens.Remaining balance is allocated to new park development started in 2019 and future park development for 2020 on. Timing is subject to developer schedules.Will be fully used in 2019 for playground surfacing and upgrades. Closeout any residual balance. This will be fully expensed in 2019 for the following park rehabs: Sandhills, Chandler Mowatt and Uniroyal Goodrich. Closeout any residual. Additional Federal Gas Tax allocation in 2019, being expensed in 2020.Additional Federal Gas Tax allocation in 2019, being expensed in 2020.Will be fully expensed in 2019 due to court resurfacing work.Will be fully expensed in 2019 on the irrigation project.Balance is required in 2020 for the Upper Canada Skatepark.Future masterplan & site works (2021 and later).Multi-year project, relying on multiple years of capital funds with encumbrances and tenders over successive budget cycles. Overall project is within available multi-year capital allocation. Overspent in 2019, deficit will be reconciled at year end.Will be fully expensed in 2019 on turf works.Remaining funds to be used for the completion of Breithaupt park lighting project in 2019.Will be fully expensed in 2019 for safety fencing and bollard replacement on Jubilee Drive.Funds to be used on washroom paving and improvements to mountain bike trails. 1,708 (9,691)(2,471) 21,498 (91,315)(12,370)(20,986)(90,074) 448,370 (345,469)(158,494)(993,365)(793,802)(179,630) (1,192,101)(1,152,559)(1,090,598) (8,185,793)(2,481,656)(2,834,225) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMEPARKS AND CEMETERIES WINTER SIDEWALK MAINTENANCE PROJECT NEIGHBOURHOOD PARKS COMMUNITY GARDENSNEIGHBOURHOOD PARK DEVELOPMENTPLAYGROUND GENERAL PROVISIONPARK REHABILITATION ACTIVE PARKLAND SPORTSFIELDS INFRASTRUCTUREWOODSIDE PARKPARKS BLDGS - GENERAL PROVISIONROCKWAYS GARDENSSKATEBOARD PARKSGRAND RIVER PARKRBJ SCHLEGEL PARKCOURT REHABILITATIONTURF REHABILITATIONDISTRIC T PARK GENERAL PROVISIONVICTORIA PARK GENERAL PROVISIONMCLENNAN PARK GENERAL PROVISION DIVISIONPARKS AND CEMETERIES PARKS AND CEMETERIES PARKS AND CEMETERIES PARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIES PARKS AND CEMETERIES PARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIES DEPARTMENTINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES D!.!367! Council Comment Complete this column Funds will be fully used in 2019 at Huron Natural Area.Funds will be fully expensed or encumbered by year end on tree stump work, tree planting and tree canopy work.Funds used for Earth week programming in 2019; closeout any remaining balance at year end.Funds will be fully used in 2019 on various programming; closeout any unencumbered remaining balance at year end.Holding account for future natural area acquisitions.Funds have been encumbered for the Iron Horse Trail improvement works.Additional Federal Gas Tax allocation of 650K in 2019,will not be fully expensed until 2020.Funds will be spent on trail projects in 2019.Funds will be spent on drainage work at Williamsburg in 2019.Funds will be used in 2019 for repairs and maintenance at the various cemetery sites. (5,731) (29,913)(23,595)(54,584)(40,235) (11,576)(35,644)(94,819) (613,053)(171,960) (367,505)(808,607) (1,206,291) Encumb. Ending Balance incl. CITY OF KITCHENER 2020 CAPITAL BUDGET PROCESS (numbers in brackets = revenue/surplus) EXISTING CAPITAL BALANCES AS AT 09/30/2019 PROJECT NAMENATURAL AREASURBAN FORESTRYCOMMUNITY ENGAGEMENT EARTH WEEKNATURAL AREA STEWARDSHIP/EDUCATION GRAND RIVER CORRIDORCOMMUNITY TRAILS IRON HORSE TRAIL IMPROVEMENTSPEDESTRIAN BRIDGESCOMMUNITY TRAIL GENERAL PROVISION CEMETERIES WILLIAMSBURG PHASE II DEVELOPMENTCEMETERIES - MTCE DIVISIONPARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIES PARKS AND CEMETERIESPARKS AND CEMETERIES PARKS AND CEMETERIESPARKS AND CEMETERIES PARKS AND CEMETERIESPARKS AND CEMETERIESPARKS AND CEMETERIES PARKS AND CEMETERIES PARKS AND CEMETERIESPARKS AND CEMETERIES DEPARTMENTINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICES INFRASTRUCTURE SERVICESINFRASTRUCTURE SERVICES D!.!368! D!.!369! D!.!36:! D!.!371!