HomeMy WebLinkAboutCIS Minutes - 2019-12-09COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
DECEMBER 9, 2019CITY OF KITCHENER
The Community and InfrastructureServicesCommittee met this date, commencing at 2:00p.m.
Present:CouncillorK.Galloway-Sealock-Chair
Mayor B. Vrbanovic and Councillors D. Chapman,S. Davey,J. Gazzola, B. Ioannidis, M.
Johnston, S. Marsh, C. Michaud, D. Schnider and P. Singh.
Staff:D. Chapman, Chief Administrative Officer
M. May, Deputy CAO& General Manager, Community Services
J. Readman, General Manager, Development Services
J. Lautenbach, Chief Financial Officer, Financial Services
D. McGoldrick, General Manager, Infrastructure Services
C. Bluhm, Executive Director,EconomicDevelopment
C. Tarling, Director, Legislated Services, City Clerk
G.MacNeil, Director, By-law Enforcement
D. Murray, Director, Technology Innovation & Services
E. Robson,Manager,Arts & Creative Industries
J. Oosterveld, Manager, Site Development & Customer Service
L.Burr,Corporate Planning Analyst
K. Varin, Program Assist, Arts & Creative Industries
D. Saunderson, Committee Administrator
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor
J. Gazzola to discuss Consent item 6 listed on the agenda, which was voted on and was Carried.
Pursuant to Chapter 25 (Procedure) of the Municipal Code, a motion was brought forward by Councillor
D. Chapmanto discuss Consent items 2 and 5 listed on the agenda, which was voted on and was
Carried.
1.CSD-19-034-NORDIC SPORTS LICENCE AGREEMENT
The Committee considered CommunityServices Department report CSD-19-034,dated
November 5, 2019regarding the execution of a licence agreement with Waterloo Region Nordic
Sports Club at Rockway Golf Course for the use of cross country skiing.
On motion by CouncillorB.Ioannidis-
it was resolved:
“That the Deputy CAO or designate be authorized to execute a licence agreement and
any subsequent renewals, subject to the satisfaction of the City Solicitor,with Waterloo
Region Nordic Sports Club at Rockway Golf Course,625 Rockway Drive, Kitchener,
Ontario,for the use of cross country skiing, as outlined in Community Services
Department report CSD-19-034.”
2.DSD-19-250-NAMING OF PRIVATE STREETS –124 SEABROOK DRIVE
-ACTIVA HOLDINGS INC.
The Committee considered DevelopmentServices Department report DSD-19-250, dated
November 8, 2019 recommending approval for Activa Holdings Inc. to name four private streets
within a vacant land condominium development located at 124 Seabrook Drive.
On motion by Councillor B. Ioannidis-
it was resolved:
“That the City of Kitchener acknowledge that Activa Holdings Inc. proposes to name
private streets: ‘Progress Crescent’, ‘Vitality Drive’, ‘Wellness Avenue’, and ‘Visionary
Avenue’ within a vacant land condominium development located at 124 Seabrook Drive,
as outlined in Development Services Department report DSD-19-250; and further,
That the City’s Legal Services be directed to proceedwith the required advertising,
preparation and registration of the necessary By-law for the naming of ‘Progress
Crescent’, ‘Vitality Drive’, ‘Wellness Avenue’, and ‘Visionary Avenue’.”
Councillor S. Davey entered the meeting at this time.
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
DECEMBER 9, 2019-47-CITY OF KITCHENER
3.COR-19-047-SMART WATERLOO REGION –ONGOING PARTICIPATION AND FUNDING
The Committee considered CorporateServices Department report COR-19-047, dated
November 19, 2019regarding the continued involvement in ongoing efforts of Smart Waterloo
Region (SWR) and implementation of its proposal. Mr. D. Murray was in attendance and
responded to questions from the Committee.
The following motion was Carriedon recorded vote, with Councillors P. Singh, S. Davey, B.
Ioannidis, M. Johnston, K. Galloway-Sealock, C. Michaud, D. Schnider and S. March voting in
favour; and, Councillors J. Gazzola and D. Chapman voting in opposition. Mayor B. Vrbanovic
was absent and accordingly did not vote.
On motion by B. Ioannidis -
it was resolved:
“That staff be directed to continue involvement in ongoing efforts of Smart Waterloo
Region to update and implement the Smart Waterloo Region (SWR) proposal, as outlined
in Corporate Services Department report COR-19-047.”
4.DSD-19-251-ZONING BY-LAW AMENDMENT APPLICATION ZC19/012/L/ES
-30T-02202
-HALLMAN CONSTRUCTION LIMITED (HCL)
The Committee considered Development Services Department report DSD-19-251, dated
November 28, 2019 recommending approval of Zoning By-law Amendment Application
ZC19/012/L/ES (30T-02202), for the purpose of removing holding provision 13HSRfor Hallman
Construction Limited (HCL).
Mr. P. Britton, MHBC Planning, was in attendance in support of the staff recommendation as
outlined in Report DSD-19-251.
On motion by Councillor B. Ioannidis-
it was resolved:
“That Zoning By-law Amendment Application ZC19/012/L/ES (30T-02202) for the
purpose of removing Holding Provision 13HSR from the lands specified onthe attached
Map No.1, in the form shown in the ‘Proposed By-law’ dated November 28, 2019,
attached to Development Services Department report DSD-19-251 as Appendix ‘A’, be
approved.”
5.CSD-19-033-NOISE EXEMPTION –ZEHR LEVESQUE INC.
-100 VICTORIA STREET SOUTH
The Committee considered CommunityServices DepartmentreportCSD-19-033,dated
November 18, 2019 recommending approval of a noise exemption to Zehr Levesque Inc. at 100
Victoria Street South from December 2019 through December 2020 between the hours of 7:00
p.m. and 7:00 a.m.Ms. G. MacNeil was in attendance to respond to questions from the
Committee.
Ms. M.Sitek, Zehr Levesque Inc., was in attendance in support of the staff recommendation
outlined in the report. In response to questions,she advised it was their intention to notify
residents in the vicinity of the subject property when the construction pours were going beyond
7:00 p.m.
On motion by Councillor B. Ioannidis-
it was resolved:
“That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to Zehr Levesque Inc. for the Garment Street Developments at 100 Victoria Street
South, on various dates from December 2019 through December 2020 between the hours
of 7:00 p.m. and 7:00 a.m., as outlined in Community Services Department report CSD-
19-033.”
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
DECEMBER 9, 2019-48-CITY OF KITCHENER
6.DSD-19-273-DELEGATED SIGNING AUTHORITY
-44 GAUKEL LICENCE AGREEMENTS
The Committee considered DevelopmentServices Department report DSD-19-273, dated
November 12, 2019regardingthe execution of licence agreements with Creative Hub licensees
at 44 Gaukel Street.Ms. E. Robson was in attendance to respond to questions from the
Committee.
Councillor S. Davey left the meeting at this time.
On motion by CouncillorB. Ioannidis-
it was resolved:
“That the Executive Director of Economic Development or delegate be authorized to
execute licence agreements for a term of two years or less with Creative Hub licencees
at 44 Gaukel Street, subject to the satisfaction of the City Solicitor, as outlined in
Development Services Department report DSD-19-273.”
7.DSD-19-274-2018 ARTIST IN RESIDENCE COMMISSION
The Committee considered DevelopmentServices Department report DSD-19-274, dated
November 1, 2019recommending approval of the commissioning and installation of art work by
the City’s 2018 Artist-in-Residence, Sumaira Tazeen.Ms. K. Varin presented the Report.
Councillor S. Davey re-entered the meeting at this time.
Ms. S. Tazeen thanked Council for appointing her as the 2018 Artist in Residence. Sheprovided
an overview of one of the workshopsshe offered,and demonstrated a sample of her artwork.It
was noted her artwork was intended to be hung in the main lobby at Victoria Hills Community
Centre.
On motion by CouncillorM. Johnston -
it was resolved:
“That the commissioning and installation of art work by the City’s 2018 Artist-in-
Residence, Sumaira Tazeen, as outlined in Development Services Department report
DSD-19-274, be approved; and further,
That the Mayor and Clerk be authorized to execute the Artist-in-Residence 2018
Commission Agreement, subject to the satisfaction of the City Solicitor, with Sumaira
Tazeen.”
Mayor B. Vrbanovic entered the meeting at this time.
8.DSD-19-275-DODGE DRIVE TRUNK SANITARY SEWER AND ROAD RESTORATION
-CREDIT/REFUND AGREEMENT REQUEST
The Committee considered DevelopmentServices Department report DSD-19-275, dated
November 21, 2019regardingthe execution of a development charges credit/refund agreement
with Activa Holdings Inc. for engineering fees and construction of the Dodge Drive Trunk
Sanitary Sewer and Road Restoration project.Ms. L. Cooper and Ms. C. Goulet were in
attendance to respond to questions from the Committee.
Mr. P. Britton, MHBC Planning, was in attendance in support of the staff recommendation as
outlined inReportDSD-19-275.
In response to questions, Mr. J. Readman advised he could follow up with Council on the
number of Credit/Refund Agreementsthat the City has entered into and whether there are any
impacts on Development Charges.
On motion by CouncillorS. Davey-
it was resolved:
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
DECEMBER 9, 2019-49-CITY OF KITCHENER
8.DSD-19-275-DODGE DRIVE TRUNK SANITARY SEWER AND ROAD RESTORATION
-CREDIT/REFUND AGREEMENT REQUEST (CONT’D)
“That the Mayor and Clerk be authorized to execute a development charges credit/refund
agreement, subject to the satisfaction of the City Solicitor, with Activa Holdings Inc. in
respect to Activa Holdings payment for the costs of the engineering fees and construction
of the Dodge Drive Trunk Sanitary Sewer and Road Restoration project, as outlined in
Development Services Department report DSD-19-275.”
9.DSD-19-245-DIGITAL PLAN REVIEW FOR PLANNING APPLICATIONS
The Committee considered DevelopmentServices Department report DSD-19-245, dated
November 28, 2019regarding new Digital Plan Review Capital account for the purpose of
funding the hardware, software and other capital needs to support the digital transformation of
processing planning applications.Ms. J. Oosterveldand Mr. J. Readmanwerein attendance to
respond to questions from the Committee.
Councillor S. Marsh requested staff to provide an email update within the next month.related to
the status of the Development Service Review.
A motion was brought forward by Mayor B. Vrbanovic to approve the recommendation as
outlined in Report DSD-19-245.
Councillor D. Chapman brought forward a motion to defer the recommendation to January 20,
2020, Final Budget day.
Councillor Chapman’s deferral motion was voted on and was LOST on a recorded vote, with
Councillors J. Gazzola and D. Chapman voting in favour; and, Mayor B. Vrbanovic and
Councillors P. Singh, S. Davey, B. Ioannidis, M. Johnston, D. Schnider, K. Galloway-Sealock,
S. March and C. Michaud voting in opposition.
The following motion was then voted on and was Carriedon a recorded vote, with Mayor B.
Vrbanovic and Councillors P. Singh, S. Davey, B. Ioannidis, M. Johnston, D. Schnider, K.
Galloway-Sealock, S. March and C. Michaud voting in favour; and, Councillors J. Gazzola and
D. Chapman voting in opposition.
On motion by Mayor B. Vrbanovic-
it was resolved:
“That staff be directed to transfer $250,000 from 2019 planning operating revenues, as
outlined in Development Services Department report DSD-19-245,to a new Digital Plan
Review Capital account for the purpose of funding the hardware, software and other
capital needs to support the digital transformation of processing planning applications.”
10.CAO-19-013-2020 BUSINESS PLAN PROJECT LIST
The Committee considered Chief Administrator’s Office report CAO-19-013, dated November
27, 2019recommending approval of the2020 Business Plan Project List.Ms. K. Cooper
presented the Report and responded to questions from the Committee.
Councillor J. Gazzola left the meeting at this time.
The following motion was voted on and was CarriedUnanimously with all members present.
Councillor J. Gazzola was absent and accordingly did not vote.
On motion by CouncillorS. Marsh-
it was resolved:
“That the City of Kitchener 2020 Business Plan Project List outlined in Appendix ‘A’to
Chief Administrator’s Office report CAO-19-013 be approved, subject to budget
deliberations.”
COMMUNITY & INFRASTRUCTURE SERVICES COMMITTEE MINUTES
DECEMBER 9, 2019-50-CITY OF KITCHENER
11.ADJOURNMENT
On motion, this meeting adjourned at 3:27p.m.
D. Saunderson
Committee Administrator