HomeMy WebLinkAboutFIN-19-087 - T19-160 Chandler Mowat Community Centre Park RehabilitationREPORT TO: Committee of the Whole
DATE OF MEETING:2019-12-16
SUBMITTED BY: Brenda Johnson, Director of Accounting,519-741-2200 ext. 7647
PREPARED BY: Steve Rudak, Procurement Specialist,519-741-2200 ext. 7213
WARD (S) INVOLVED:Ward 6
DATE OF REPORT:2019-11-05
REPORT NO.:FIN-19-087
SUBJECT:T19-160 Chandler Mowat Community Centre Park Rehabilitation
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RECOMMENDATION:
That Tender T19-160 Chandler MowatCommunity Centre Park Rehabilitation, be awarded
to 39 Seven Inc., Guelph, Ontario, at their tendered price of $128,462.40, including
contingencies of $30,000., plus H.S.T. of $16,700.11, for a total of $145,162.51.
BACKGROUND:
Improvements at Chandler Mowat Community Centre area result of an effort to relocate planned
amenitiesfrom the Elmsdale Park Rehabilitation project, one of two participatory budgeting pilot
projects.
Improvementsinclude resurfacing of the existing basketball court, new bench pads, upgraded
lighting, paved area at the front entrancewith informal boulder seating, concrete walkway at the
south side of the building to replace rundown patio area,new concrete patio with covered picnic
tables to match existing and chess game tables along the side of thebuilding.
Work at the community centre is to beginin the spring of 2020.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-106, it states, “Regardless of Procurement
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply:
b.the project is not specifically identified within the council approved budget”.
Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded
by nineteen (19) interested parties and by the closing date of Monday October 7, 2019, six (6)
tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid Price (Incl. Taxes)
39Seven Inc.Guelph ON $ 145,162.51 *
5 Star PavingCambridge ON $ 165,645.12
Hardscape Concrete and InterlockCambridge ON $ 185,792.34
Yard Weasels Inc.Fergus ON $ 253,718.90
Heritage Restoration Inc.Stouffville ON $ 254,676.58
Bomar Landscaping Inc. Elora ON $ 255,007.10
The tenders were reviewed by R. Roy, Associate Landscape Architect, who concurs with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this Tender(A), is fair and reasonable for a project of this scope and the upset
limit is within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (D) will remain in the playground general
provision account to fund future playground work.
T19-160
Chandler Mowat Community Centre Park Rehabilitation
Estimated Cost
Tender T19-160 costs, including HST145,162.51
less: HST rebate(14,439.17)
Net Cost Being Awarded130,723.34
A
Costs incurred to date15,760.00
Projected additional costs (furniture, landscaping, staff costs) 50,000.00
Total Estimated Cost196,483.34
C
Budget
Neighbourhood Park Rehab 50,000.00
Playground General Provision150,000.00
Total Budget200,000.00
B
Estimated Surplus/(Deficit) for this Phase of Work
(B -C) 3,517
D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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