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HomeMy WebLinkAboutFIN-19-091 - T19-003 Ottawa-Trussler Sewage Pumping StationREPORT TO: Committee of the Whole DATE OF MEETING:2019-12-16 SUBMITTED BY: Brenda Johnson, Director of Accounting,519-741-2200 ext. 7647 PREPARED BY: Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037 WARD (S) INVOLVED:Ward 5 DATE OF REPORT:2019-12-02 REPORT NO.:FIN-19-091 SUBJECT:T19-003 Ottawa-Trussler Sewage Pumping Station __________________________________________________________________________________________ RECOMMENDATION: That Tender T19-003 Ottawa-Trussler Sewage Pumping Station, be awarded to Stone Town Construction Limited, St. Marys,Ontario, at theirtendered price of $4,896,745., including provisional items,contingenciesand cash allowance of $638,235., plus H.S.T. of $636,576.85, for a total of $5,533,321.85. BACKGROUND: Engineering is proceeding with construction of a new sewage pumping station for the Ottawa- Trussler subdivision. Due to grading and servicing constraints, the Ottawa-Trussler Subdivision could not be drained via traditional gravity sewers to an outlet. Asanitary pumping station is required in order tocollect flows from thesubdivision which will drain to the station via gravity sewers. Once collected, sewage flows will be pumped through the subdivision via a 300 millimeterdiameter sanitary forcemain along Nathalie Street to Benninger Drive and outlet into a recently constructed sanitary sewer on Ottawa Street South. REPORT: T enders were advertised publiclyonthe City of Kitchener website. Documents were downloaded by sixty-one(61) interested parties and by the closing date of Wednesday November 20, 2019,seven (7) tenders had been received. T he following tenders were received: Bid Price Stone Town Construction Limited St. Marys ON $5,533,321.85 * Finnbilt General Contracting Limited Stratford ON $5,946,252.10 Baseline Constructors Inc. Waterloo ON $6,407,100.00 Collaborative Structures Limited Cambridge ON $6,427,327.00 Maple Reinders Constructors Ltd. Mississauga ON $6,553,282.45 *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994for assistance. 1iii. - 1 BGL Contractors Corp Waterloo ON $7,196,066.00 Network Sewer and Watermain Ltd Cambridge ON $7,357,130.50 The tenders were reviewed by C. Gouett, AECOM, the City’s Consultant for the project, C. Spere, Manager, Engineering Construction and N. Melanson, Engineering Technologist who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city’s strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering and Kitchener Utilities. The line item also includes geotechnical and material testing as well as any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this purchase is provided through a credit for service agreement with the developer therefore, there is expected to be no surplus/deficit (D). Tender T19-003 Ottawa Trussler Sewage Pumping Station Estimated Cost for this Work Tender T19-003 costs, including HST$ 5,533,321.85 less: HST rebate on tender (550,393.89) Net Cost Being Awarded$ 4,982,927.96 A Projected Costs: Staff Time 151,307.00 Projected Costs: Material Testing 10,000.00 ProjectedCosts: Contingency 16,130.70 Total Estimated Cost for this Phase of Work$ 5,160,365.66 C Budget for this Work Activa Credit for Service Agreement$ 5,160,365.66 Total Budget for this Work$ 5,160,365.66 B Estimated Surplus/(Deficit) for this Work (B -C)$ - D 1iii. - 2 COMMUNITY ENGAGEMENT: INFORM – This report has been posted to the City’s website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: Not applicable. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 1iii. - 3