HomeMy WebLinkAboutCOR-19-045 - Inventory of Existing Agreements and ContractsREPORT TO: Community & InfrastructureServices Committee
DATE OF MEETING: January 13, 2020
SUBMITTED BY: Victoria Raab, General Manager, Corporate Services, 519-741-2200,
x7935
PREPARED BY: A. Drumond, Executive Assistant, 519-741-2200, x7591
WARD (S) INVOLVED: All
DATE OF REPORT:December 19, 2019
REPORT NO.: COR-19-045
SUBJECT: Inventory of Existing Agreements and Contracts
___________________________________________________________________________
RECOMMENDATION:
For Information
BACKGROUND:
Council Policy ADM-AGR-180(Agreements & Contracts - Extension, Renewal of or Amendment
to) allows staff to negotiate enhancements, extensions and renewals of existing agreements and
contracts in identified situations. This Policy specifiesthat an updated listing of agreements and
contracts be provided as information once every term of Council with the understanding that staff
would ensure a regular review of all contracts and agreements.
REPORT:
The attached spreadsheet is an inventory of agreements and contracts currently in effect. Policy
ADM-AGR-180referencesthe types of contracts thatare not included in this list.
The information is presented in a standardized format segregated by Department with coding
for each division in brackets “( )” after the “Type of Agreement”.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
As outlined in the attached spreadsheet.
COMMUNITY ENGAGEMENT:
IF3 - 1
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Victoria Raab, General Manager, Corporate Services
IF3 - 2
$2,000$1,645$7,345$1,000
$27,469$52,000$74,944$76,152$16,200$30,000
< $5,000.00
$4,237.50/yr
(if known)
$$$ VALUE
$8,800,077 approxamt; willfluctuatedpending onclaims experience$15,926 approx amtwill fluctuate
EXTENSION
TERMS RESPECTING RENEWAL OR
actual costs, as necessaryYearly RenewalAnnual Renewal/Market Review 5 yrs as perCouncil DirectionOption to renew for 4 yearsYearly RenewalYearly Renewalyearly renewal since Nov.1/98renewed
annuallyAnnual agreement with option to renew for 2additional years. Split between 4 vendorsrenewed annuallyrenewed annuallyrenewed annuallyRenewed annuallyOption to renew for two one-year
periods atsame pricingThe terms of renewal for a subsequent 5year term have been negotiated in advanceprior to the sale to Rogers. The terms arethat the price will increase as per
rate of CPIin the Region provided by Stats Can. Thisagreement is executed in partnership withthe other WREPNet members and is subjectto the partnerships overall direction.Additional
10-year term renewed Oct 24,2012, either party can terminate on 1 yearnotice
DATE
EXPIRY
June 30 20211-Jan-201-Jan-2131-Dec-1931-Dec-201-Feb-20ongoing9-Aug-1931-Jul-2031-Dec-1924-Jul-2012-Jul-2030-Sep-2031-Jul-1631-Aug-1630-Sep-22
DATE
START
July 1 20191-Jul-111-Jul-111-Jan-191-Jan-121-Jul-111-Jan-0710-Aug-181-Aug-191-Jan-1925-Jul-1913-Jul-191-Oct-191-Aug-131-Sep-111-Oct-02
GENERAL SUBJECT MATTER
Integrity Commissioner ServicesAccidental Death & DismembermentContractEHC, Dental, Life, LTD ContractsInternal courier serviceEFAP ProgramAdministrationAD & DBlanket Purchase Order,
prescriptionsafety glass services for City staffSafety footwear for City of Kitchener staffConfidential document destruction serviceMaintenance of mailing machineMaintenance of folder
& inserter machineMaintenance of microfilm reader(ViewScan)Webcasting serviceRogers (Atria) provides dark fibre servicesfor the WREPNet fibre network to operateon. This contract outlines
the terms ofthat agreement that was negoitated by theWREPNet partnership on behalf of theCity.Use of vacant City-owned land at 470Highland Road West
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
PARTIES THERETO
ADR ChambersSSQ FinancialSun Life FinancialCrown CourierHomewood HealthBuffett TaylorMercer (Parapet & Chubb)HoyaMarks Work Wearhouse, Mister SafetyShoe, Factory ShoeShred-ItNeopost
(IS-6000)Neopost (DS-200)RistechGranicusRogers (Atria)Trujay Holdings Limited
(LS) - Legislated Services(HR) - Human Resources(TIS) - Technology Innovative Services(L)- Legal Services(COMM) - Communications
COR2019
TYPE OF AGREEMENT
Agreement (OMC)Benefits Contract (HR)Benefits Contract (HR)Courier Agreement (LS)Employee Assistance Contract (HR)Flex Plan Administration (HR)Insurance (HR)Prescription Safety Glasses
Service (HR)Safety Footwear (HR)Service Agreement (LS)Service Agreement (LS)Service Agreement (LS)Service Agreement (LS)Service Agreement (LS)WREPNet Fibre Agreement (TIS)Lease Agreement
(L) #1.4.53
IF3 - 3
$4,207.25
(if known)
$$$ VALUE
re: increases
Periodic discussion
$600.00 /yr plus anincrease set at years6-10 and then 5 yearincrements thereafter,% increases as perCPI$150/month plus freecable$600.00 / yr$200.00 + HST/yr2015 -$724.68/month(annual
increasetypcially 2%) + annualproperty tax$5,623.28 (HSTINCL)
EXTENSION
TERMS RESPECTING RENEWAL OR
Renewal/extension to be negotiated prior tothe expiration on December 31, 2088.Renewal/extension to be negotiated prior tothe expiration on October 31, 2100.until terminated a) by written
notice toNielsen Media Research at the aboveaddress from Client, effective 90 daysfollowing the date on which such notice hasbeen received, or b) by Nielsen at any timeby written notice
from Nielsen MediaResearch to Client effective on the date setforth therein.Until terminated by either party upon 120days written noticeUntil terminated by either party upon 3months
written notice.Will cease upon destruction or demolition ofencr materials; or licensee no longer meetingrequr of agmt; or failure to pay feesrenewable annually on 1st of May, rentincreases
annually per CPI
DATE
EXPIRY
31-Dec-8831-Oct-00ongoingongoingongoingongoingongoing
DATE
START
1-Jan-791-Nov-0014-Jan-021-Jun-961-Jan-9810-Jan-091-May-67
GENERAL SUBJECT MATTER
Air space over Hall's Lane between Kingand Joseph StreetsConstruction, use and maintenance ofconveyor belt over Borden Avenue SouthMonitoring Equipment Agreement -installed at City Hall
- television mediaresearchEncroach upon and use City-owned landon former CN right-of-way at ManitouDriveUse of St. Peter's Lutheran Cemetery forparkingenroachment on City land for parking
lotbetween 139 & 155 Washburn Drivelease of strip of land behind 546 BelmontAve W for parking
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
PARTIES THERETO
Marathon Realty Company (Manulife)MTD Products LimitedNielsen Media ResearchLeo R. Seibel LimitedTrustees of Stirling Avenue MennoniteChurchDecora Homes Inc. / Eastforest HomesLtd.Trustees
of Grace Mennonite BrethrenChurch
(LS) - Legislated Services(HR) - Human Resources(TIS) - Technology Innovative Services(L)- Legal Services(COMM) - Communications
COR2019
TYPE OF AGREEMENT
Lease Agreement (L)#1.4.26Lease Agreement (L)#1.4.96Lease Agreement (L) #3.1.876License Agreement (L) #3.6.160License Agreement (L) #3.1.630Licensing Agreement (L)#3.6.286Lease
(L)#1.1.325.1
IF3 - 4
$2,000.00$1,800.00
$84,725.00$15,000.00$26,088.00$23,700.00$40,000.00
$2,300,000.00
(if known)
$$$ VALUE
City paid $913,297 asbase in 2018 andsubject to CPI andpopulationadjustmentthereafter> city hasshare in dog licensingfees based on ayearly formula$48,000/year; Totalvalue $240,000<$20,000
EXTENSION
TERMS RESPECTING RENEWAL OR
Tow additional four year extensionsOption to extend for 2 additional 12 monthtermsOne year with option to renew for anadditional 4 additional 12 month periodsOption to extend for 2 additional
12 monthtermsNo renewal/extension terms listedAnnual agreementAnnual agreementThree year agreement40 year for naming of park (expiry spring2060 for park name, spring 2030 for fields)Five
year agreement3 year agreement15 year with auto renewals following
DATE
EXPIRY
31-Dec-2131-Dec-1930-Nov-1831-Dec-1931-Dec-19July 31, 2019August 30, 20201-Sep-20Fall 205931-Jul-2420-Jan-20Oct 10,2034
DATE
START
1-Jan-181-Jan-191-Dec-171-Jan-191-Jan-19August 1, 2019August 31, 20191-Feb-18Park opening(*spring 2020)1-Aug-1920-Jan-17October 10, 2019
GENERAL SUBJECT MATTER
animal and dog control & pound serviceslicensing and grantsPrinting of Active KitchenerPrinting and delivery of Kitchener Life tohomes and city hallDelivery of Active Kitchener to cityfaciliitesDeliv
ery of Active Kitchener to homesKitchener website and microsites (exceptMIK, KE, Khub)K-HubSponsorship of neighbourhood campsprogramNaming rights to RBJ Schlegel ParkSponsorship and
naming of PlayballAcademy field at Upper Canada ParkMSDS Online ManagementLease of land for communication tower at1440 Huron Road
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
PARTIES THERETO
The Animal Welfare Agency South CentralOntarioWebNews Printing Inc.Kitchener CitizenCrown CourierThe RecordeSolutionsSandboxHeffner Motors LTDRBJ SchlegelPlayball AcademyVelocityEHSSignum
Wireless
(LS) - Legislated Services(HR) - Human Resources(TIS) - Technology Innovative Services(L)- Legal Services(COMM) - Communications
COR2019
TYPE OF AGREEMENT
Animal & Dog Control & Pound ServicesAgreement (L) #3.1.1520Printing agreement - Active Kitchener(COMM)Printing and delivery agreement -Kitchener Life (COMM)Delivery agreement -
Active Kitchener(COMM)Delivery agreement - Active Kitchener(COMM)Website hosting services agreement(COMM)Website hosting services agreement(COMM)Sponsorship agreement (COMM)Sponsorship
agreement (COMM)Sponsorship agreement (COMM)Service Agreement (HR)Land Lease (TIS)
IF3 - 5
NOTES
added since last updateaddedextendedadded, extendedadded, extendedadded, extendedaddedextendedagreement hasn't expiredyet, but group no longerfunded through communitygrants programadded,
extendedadded, extendedextendedextendedadded, extendedadded
$1,515$4,040$1,995$4,254$2,020$7,212$7,119$6,060$3,838$6,000$7,119
$12,549$11,777$34,683$10,170$15,000$11,389$51,074$52,075
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
Agreement in effect as long as services are providedby the OACCAC to LHIN funded programsagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement
to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated
at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of
termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement
to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of term
DATE
EXPIRY
ongoing31-Dec-1931-Dec-1931-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-1931-Dec-2031-Dec-2031-Dec-1931-Dec-2231-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-20
DATE
START
1-Nov-121-Jan-171-Jan-171-Jan-161-Jan-161-Jan-181-Jan-161-Jan-151-Jan-191-Jan-161-Jan-171-Jan-181-Jan-161-Jan-181-Jan-161-Jan-161-Jan-161-Jan-181-Jan-161-Jan-18
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
agreement establishing tern andconditions related to data sharingagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding
use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant
fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant
fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant funds
PARTIES THERETO
Ontario Association of Community CareAccess Centres80 KW Spitfire Royal Canadian Air CadetSquadronAfrican Women's AllianceArts Awards Waterloo RegionAssociation des Francophones deKitchener-WaterlooB
ring on the SunshineButton Factory ArtsCentral Ontario Development RidingProgramCoalition of Muslim WomenCommunity Support ConnectionsContemporary Art Forum Kitchener &AreaCOPSDaCapo
Chamber ChoirDowntown East Project (Highland StirlingCommunity Group)Flush Ink ProductionsGrand Philharmonic ChoirHouse of Friendship, Chandler-MowatCommunity ProgramHouse of Friendship,
KingsdaleCommunity ProgramIndia Canada Association of WaterlooRegionInter Arts Matrix
(A)- Admin(BL) - By-law(NPS) - Neighbourhood Programs & Services(S)- Sport(F)- Fire(CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Data Sharing Agreement (NPS)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant
Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement
(A)Grant Agreement (A)
IF3 - 6
NOTES
extendedextendedextendedextendedextendedextendedextendedextendedextendedextendedextendedaddedaddedadded, extendedadded, extendedextendedadded, extendedextendedadded, extended
$370
$6,900$1,617$1,934$1,530$1,385$2,034$3,051$5,555$7,575$6,892$6,239$5,555
$66,128$20,021$11,960$30,019$41,450$27,840$15,150$12,254
$221,960
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
agreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement
to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated
at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of
termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement
to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated
at end of term
DATE
EXPIRY
31-Dec-2231-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-1931-Dec-2031-Dec-2031-Dec-20
DATE
START
1-Jan-181-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-161-Jan-191-Jan-181-Jan-181-Jan-161-Jan-161-Jan-161-Jan-151-Jan-181-Jan-161-Jan-16
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
agreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant
fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant
fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant funds
PARTIES THERETO
Kitchener Blues Community Inc.Kitchener Chess FestivalKitchener Horticultural SocietyKitchener Musical Society BandKitchener-Waterloo Chamber OrchestraKitchener-Waterloo Chess ClubKitchener-Waterloo
Community OrchestraAssociationKitchener-Waterloo Drum CorpsAssociationKitchener-Waterloo Little TheatreKitchener-Waterloo Multicultural CentreKitchener-Waterloo Oktoberfest Inc.Kitchener-Waterloo
Weavers' andSpinners' GuildKW Chrildren's Drama WorkshopKW Poetry SlamKiwanis Club of Kitchener-WaterlooLink Picnic FestivalLost & Found TheatreNeruda ArtsNew Hamburg Mennonite Relief
SaleOpen Ears Festival of Music & SoundOur Place (Family Resource and EarlyYears Centre)Our World Festival of Music
(A)- Admin(BL) - By-law(NPS) - Neighbourhood Programs & Services(S)- Sport(F)- Fire(CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement
(A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement
(A)Grant Agreement (A)Grant Agreement (A)
IF3 - 7
NOTES
addedagreement in effect, butdidn't participate in grantsprogram in 2019addedaddedextendedaddedaddedextendedextendedextendedextendedextendedextendedextendedaddedadded, extended
$808$202
$8,040$2,020$5,000$3,030$1,942$2,034$1,560$1,500$4,326$1,395$2,309$7,500
$11,000$23,313$21,164$18,255$30,000
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
agreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement
to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated
at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of
termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement to be renegotiated at end of termagreement
to be renegotiated at end of termno specific expiry date; either party can cancel withadvance notice4 year term
DATE
EXPIRY
31-Dec-1931-Dec-1931-Dec-2031-Dec-1931-Dec-2031-Dec-1931-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-1931-Dec-1931-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-2031-Dec-21
DATE
START
1-Jan-171-Jan-171-Jan-191-Jan-171-Jan-181-Jan-171-Jan-181-Jan-161-Jan-161-Jan-161-Jan-171-Jan-171-Jan-161-Jan-161-Jan-161-Jan-161-Jan-181-Jan-1616-Jun-111-Jan-18
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
agreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant
fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions
regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing
terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant
fundsagreement establishing terms andconditions regarding use of grant fundsagreement establishing terms andconditions regarding use of grant fundsto provide for the supply of vehicleownership
information from the Ministry toprocess parking ticketsestablish a spay & neuter program andestablish funding amounts
PARTIES THERETO
Pat the Dog Theatre CreationPakistan Canada AssociationRay of HopeSchneider Male ChorusSocial Development Centre WaterlooRegionSteckle Heritage FarmStrong Start Charitable OrganizationTamil
Cultural Association of WaterlooRegionThe Multicultural Theatre Space Inc.The Renaissance SingersThe Working Centretri-Pride Community Association Inc.Volunteer Action Centre of Kitchener-Waterloo
& AreaWaterloo Chamber PlayersWaterloo Regional REACTWellington Wind SymphonyWMB Church (The Dwelling Place)Ahmadiyya Muslim Jama World ReligionsConferenceProvince - Ministry of TransportationCity
of Waterloo / K-W & North WaterlooHumane Society
(A)- Admin(BL) - By-law(NPS) - Neighbourhood Programs & Services(S)- Sport(F)- Fire(CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement
(A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Grant Agreement (A)Government Authorized RequestorAgreement
(BL)Service Agreement (BL)
IF3 - 8
NOTES
Funding provided through community grants program. NPS handles agreementmemorandum of understanding renewed for another year.This should be placed in Parks portfolio.Moved to SportNew
agreement negotiated for March 2019 to 2023remove - no longer neededMoved to SportMoved to SportMoved to SportMoved to SportMoved to Sport
$232$812$812$151
$3,980
plus an
$54,743
$499,428
additional
is $913,297
to licensing
$113,000 for
(if known)costs related
$$$ VALUE
Base contract
administrative
EXTENSION
TERMS RESPECTING RENEWAL OR
4 year termagreement to be renegotiated at end of termmemorandum of understanding started February 20, 2006 and is to be renewed annuallyNew Contgract in the works to be updated 2020Parks
staff currently working on a new agreement.ongoing - agreement renewed automatically; Kiwanis provides proof of license and insurance yearly.agreement ends March 31, 2017 and a new
agreement will be negotiatedautomatically renewed annually renewed annuallyamended February 2010renewed annuallyrenewed annuallyrenewed annually
DATE
EXPIRY
31-Dec-2116-May-2220-Feb-2031-Dec-154-Apr-108-Sep-2331-Mar-2331-Dec-1917-Feb-2031-Dec-1931-Dec-1931-Dec-19
DATE
START
1-Jan-181-Jun-181-Jul-134-Apr-001-Apr-181-Apr-191-Jan-031-Jan-1918-Feb-101-Jan-191-Jan-191-Jan-19
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
provision of animal control servicesKW Woodworkers grant funding agreementfor use of the tennis court at 120 Highland Rd. E. for tennis and related "club" activities during set times
as scheduled and mutually agreed toagreement for Soccer office at Budd Parkplayground/basketball court at 40 Chapel Hill DriveCity owns land and premises; Kiwanis operates concession
facilitiesestablish funding amounts and levels of service to be provided by Senior Day Program and Peer Helping Programsuse of Resurrection Catholic Secondary Schoolresource group for
supported volunteering - letter outlines the expectations of the Citystorage space at Duke/Ontario Parking GarageCity owns land; HGLBC owns portable clubhouse and operates lawnbowling
greensstorage space at Duke/Ontario Parking Garagestorage space at Duke/Ontario Parking Garagestorage space at Duke/Ontario Parking Garage
PARTIES THERETO
City of Waterloo / K-W & North Waterloo Humane SocietyKW WoodworkersKitchener Senior Tennis ClubKitchener Soccer Club IncorporatedTrustees of the Carmel Church, a Society of the General
Church of the New JerusalemKiwanis Club of Twin CitiesLocal Health Integrated Network (LHIN)Waterloo Region Catholic District School Board24 community agency collaborative, Trillium
FoundationAsahi Judo ClubHeritage Greens Lawnbowling ClubKitchener Minor Girls SoftballKitchener RingetteK-W Olympic Hockey
(A) - Admin (BL) - By-law (NPS) - Neighbourhood Programs & Services (S) - Sport (F) - Fire (CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Service Agreement (BL)Funding Agreement (NPS)Memorandum of Understanding (NPS)Operating Agreement (S)Lease Agreement (NPS)Operating Agreement (S)Legal Agreement (NPS)Letter of Agreement
(NPS)Letter of Understanding (NPS)Licence Agreement (S)Licence Agreement (S)Licence Agreement (S)Licence Agreement (S)Licence Agreement (S)
IF3 - 9
NOTES
Moved to SportMoved to SportMoved to SportMoved to SportMoved to Sportremove - no longer neededMoved to SportMoved to SportMoved to Sport
$0
$255$868$438$232
to incr
89,000
$13,970$41,939$26,268$23,007$24,015
$12,000
(if known)
$$$ VALUE
$
$3000 / yr subj
EXTENSION
TERMS RESPECTING RENEWAL OR
renewed annuallyrenewed annuallyrenewed annuallyrenewed annually10 year agreement for the use of the concrete bunker located at Queensmount Arena renewed annually through memorandum
of agreement signed by CSD DCAOMemorandum of Understanding renewed February 20, 2006 and is automatically renewed on a two year basis until mutually terminatedongoing$1.00 paid by Southwest
Optimists; $2 million insurance required; automatically renewed annually; either party may terminate provided that six months' notice is giventermination by either party with two years'
notice; City to pay 37% of operating costsautomatic renewal - parties are to give six months' prior written notice if they wish to terminate agreementauto extension for 12 months with
same terms and conditionsone renewal term of 5 yrs at market rentGoing to RFP per Municipal Advertising for Third Party Vendor to sellincludes an additional parking spot
31-Jul-22
31-Dec-1725-Sep-15
DATE
EXPIRY
31-Dec-1931-Dec-1931-Dec-1931-Dec-191-Apr-262-Jul-201-Sep-0931-Oct-5431-Aug-2231-Aug-2031-Aug-2031-Aug-2231-Aug-2131-Aug-29
1-Aug-17
1-May-13
26-Sep-10
DATE
START
1-Jan-191-Jan-191-Jan-191-Jan-191-Aug-163-Jul-0619-Mar-9010-Apr-011-Nov-051-Jun-681-Sep-121-Sep-101-Sep-101-Sep-121-Sep-081-Sep-09
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
storage space at Duke/Ontario Parking Garagestorage space at Duke/Ontario Parking Garagestorage space at Duke/Ontario Parking Garagestorage space at Duke/Ontario Parking Garagespace
use agreement for bunker outlines the philosophies and approach of Earth Day Canada; by signing it the City of Kitchener agrees to conduct activities in accordance with themoperational
issues of a 50+ computer club and the maintenance and supply of computers for the City to offer computer coursesuse of Twin Cities Judo and Gymnastics Centreuse of fields and portable
at Southwest Optimist Parkto allow for joint venture/joint use of the facility(35 Weber St) by both the City of Kitchener (DCC) and Waterloo County District School Board Name is actually
Waterloo Catholic District School Board use of Cameron Heights Pooluse of single storage room at Kingsdale CC, 72 Wilson Avuse of space at Williamsburg Town Centreprovide and maintain
rink board advertising in community arenascorporate suite at Aud - 3corporate suite at Aud - 18corporate suite at Aud - 5corporate suite at Aud - 21corporate suite at Aud - 4corporate
suite at Aud - 20
PARTIES THERETO
K-W Inline HockeyK-W Minor Lacrosse AssociationK-W Youth BasketballNordic SportsForest Hill T-Ball AssociationEarth Day CanadaBits & Bytes Computer Club (DCC)K-W Gymnastics Club, City
of Waterloo, Asahi Judo ClubOptimist Club of Southwest KitchenerWaterloo Catholic District School BoardWaterloo Region District School BoardKW Minor Boys Softball AssociationMax Becker
Enterprises LtdTimothy BrideauHarold Stecho Electric Ltd. Caudle's CatchSeafood Ltd.Rogers Media IncCober Printing Ltd.Deloitte GA Masonry
(A) - Admin (BL) - By-law (NPS) - Neighbourhood Programs & Services (S) - Sport (F) - Fire (CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Licence Agreement (S)Licence Agreement (S)Licence Agreement (S)Licence Agreement (S)Licence Agreement (S)Memorandum of Agreement (NPS)Memorandum of Understanding(NPS)Operating Agreement
(S)Operating Agreement (S)Operating Agreement (NPS)Operating Agreement (S)Lease Agreement (NPS)Licence Agreement (NPS)Advertising Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease
Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)
IF3 - 10
NOTES
NEWNEWNEWNEWNEWNEWrevised
$0
-$1
800K/yr
$60,906$47,954$27,568$22,185$43,496$13,970$42,359$41,138$32,476$28,428$47,174$29,332$21,258$29,331$21,192$42,490
$81,500$12,600$35,278$39,140
-$23,783
$136,000$600,000
$550,000 -
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
Finalizing details for project expansion/agreement signed 11/5/2018Historic agreement from City of BerlinTerm to be renewed annuallyOption to renew x 2 1 year extensionsin-kind servicesnaming
for lifespan of building1 - 5 year extensionfuture lease arrangements to be negotiated during last year of lease2019-2023 contract currently under review and pending with Waterloo.
Value is based on 2019 estimates and fluctuates annually based on call volume
DATE
EXPIRY
31-Aug-2231-Aug-2231-Aug-2931-Aug-2031-Aug-2231-Aug-2031-Aug-2231-Aug-2231-Aug-2231-Aug-2031-Aug-2231-Aug-2031-Aug-2231-Aug-2031-Aug-2731-Aug-2249 years30-May-2031-Jul-2013-Oct-1915-Jul-2331-Dec-2331
-Jul-2331-Jul-20ongoing30-Jun-2430-Nov-20ongoing31-Dec-16
DATE
START
1-Sep-121-Sep-121-Sep-091-Sep-161-Sep-121-Sep-101-Sep-121-Sep-121-Sep-191-Sep-189-Jan-131-Sep-181-Sep-161-Sep-181-Sep-161-Sep-199-Jul-051-Jun-192-Aug-1914-Oct-1616-Jul-181-Jan-181-Jan-181-Aug-1730-Ju
n-051-Jul-041-Dec-001-Jan-12
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
corporate suite at Aud - 1corporate suite at Aud - 12/13corporate suite at Aud - 23corporate suite at Aud - 6corporate suite at Aud - 14corporate suite at Aud - 18corporate suite at
Aud - 9corporate suite at Aud - 11corporate suite at Aud - 10corporate suite at Aud - 19corporate suite at Aud - 8corporate suite at Aud - 24corporate suite at Aud - 17corporate suite
at Aud - 22corporate suite at Aud - 7corporate suite at Aud - 2Breithaupt CentreHighland CourtsLeash free dog parkFacility use for Hockey Academy and Schoolfees for the suitesprovision
of food and beverage at the Aud and Golf coursespreferred supplier agreements at the Aud and golf coursespreferred supplier agreements at the Aud and golf coursessponsorship agreement
at the Audnaming of Twin padrent and common area maintenance fees for 1055 Ottawa St Fire Station #3rent and common area maintenance fees for Forest Heights Ambulance Centrecross border
agreement for additional Fire services in the event of an emergencyFire dispatch services for City of Waterloo
PARTIES THERETO
Hogg Fuel & Supply Kitchener RangersKitchener RangersKuntz Electroplating Inc.Miller Thomson LLPPM Contracting Ltd.Sax ConstructionThe RecordVision Truck GroupVan-Del Contracting LtdOverland
HeatingTone-Gar Security Stephen Apperson Erbsville HoldingsSPM ContractingXTC LogisticsKitchener Minor Baseball AssociationKitchener Lawn Bowling ClubThe Dogs of East WardVictus Academycable
supplier at Aud - RogersCompass CanadaMolson CanadaPepsi Bottling GroupGibson's Finest (PMA)Activa SportsplexRegion of WaterlooRegional Municipality of WaterlooWaterloo, Cambridge,
Wilmot, Wellesley, Woolwich, North DumfriesCity of Waterloo
(A) - Admin (BL) - By-law (NPS) - Neighbourhood Programs & Services (S) - Sport (F) - Fire (CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement
(S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Lease Agreement (S)Project Expansion (S)Lease Agreement (S)Volunteer Agreement (S)Licence
Agreement (S)Service Agreement (S)Service Agreement (S)Sponsorship Agreement (S)Sponsorship Agreement (S)Venue sponsorship Agreement (S)Sponsorship Agreement (S)Lease Agreement (F)Lease
Agreement (F)Mutual Aid Agreement (F)Service Agreement (F)
IF3 - 11
NOTES
revisedrevisedrevisedNEWNEWNEWNEWcould be considered 'routine software licenses'NEWcould be considered 'routine software licenses'
$26,000$69,000$43,000$40,000$40,200$50,000$67,100
$585,000
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
Automatic annual renewal after expiry - parties are to give six months' prior written notice if they wish to terminate agreementAutomatic annual renewal after expiry - parties are to
give six months' prior written notice if they wish to terminate agreementAutomatic annual renewal after expiry - parties are to give six months' prior written notice if they wish to
terminate agreementValue is based on 2019 estimates and fluctuates annually based on call volumn. Includes cost recovery for CAD (Computer Aided Dispatch) System. Automatic annual
renewal after expiry - parties are to give six months' prior written notice if they wish to terminate agreementAutomatic annual renewal after expiry - parties are to give six months'
prior written notice if they wish to terminate agreementAutomatic renewal after 3 years plus an additional term thereafter until written noticeContinues on annual basis, renews automatically
unless terminated by either party in writing effective 30 days from the date of receipt of the official notice.Automatic renewal after 10 years on a yearly basis until terminated within
the terms of the agreementAutomatic yearly renewal. Based on annual salary and number of schools in the RegionAnnual renewal by written agreement unless terminated by both parties.
Value is based on 2019 budget and fluctuates based on number of insurance claims 3 years commencing effective date. Options to renew on terms and conditions as mutally agreed to by
the Region, in writingMust be terminated in accordance with section 2.3 of the agreementterm of one year, renewed on a yearly basis. 3 months written notice to terminate.
DATE
EXPIRY
31-Dec-2231-Dec-2231-Dec-2231-Dec-2331-Dec-2231-Jan-18ongoing27-Feb-178-Apr-2028-Mar-21no specific end date 30-Jun-16
DATE
START
1-Jan-181-Jan-181-Jan-1825-Mar-191-Aug-191-Feb-1513-Feb-1227-Feb-07unknown9-Apr-1929-Mar-1815-Sep-171-Jul-13
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
Fire dispatch services for the Township of WellesleyFire dispatch services for the Township of WilmotFire dispatch services for the Township of WoolwichFire dispatch services for City
of CambridgeFire dispatch services for the Township of North DumfriesFirefighter recruitment testingTiered response agreementsChildrens Safety Village Foundation Agreement & Service
AgreementChildrens Safety Village - salary recoveryFire department cost recovery through insurance claimsShared use of emergency notification technology (AlertWR). Region owns license
with Everbridge.Shared use of the CAD (computer aided dispatch) technology software licenses provided by Hexagon.After Hours Emergency Services - Corporate Contact Centre
PARTIES THERETO
Township of WellesleyTownship of WilmotTownship of WoolwichCity of CambridgeTownship of North DumfriesOntario Fire Administration Inc. (OFAI)Region of Waterloo Emergency Medical ServicesRegion
of WaterlooCities of Cambridge and Waterloo Fire DepartmentsFire MarqueRegion of WaterlooRegion of Waterloo Police Services Board (PRIDE)City of Waterloo
(A) - Admin (BL) - By-law (NPS) - Neighbourhood Programs & Services (S) - Sport (F) - Fire (CCS) - Corp. Customer Service
CSD2019
TYPE OF AGREEMENT
Service Agreement (F)Service Agreement (F)Service Agreement (F)Service Agreement (F)Service Agreement (F)Service Agreement (F) Service Agreement (F)Service Agreement (F)Service Agreement
(F)Service Agreement (F)Service Agreement (F)Service Agreement (F)Memo of Understanding (CCS)
IF3 - 12
NOTES
No longer valid. Another agreement (not a loan) with Communeauto has taken its place
$58,000$68,000$22,000
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
Automatic renewal after 20 years for an additional 20 years. Cities may negotiate an extension after the end of the renewal period.Automatically renews every year - no provision for
increases.month to month month to monthmonth to month5-yr extension from 2014-2019. No extension provisions - interest-bearing. automatic unless cancelled by either party*municipality
has no ability to stop installation, provided they meet minimal requirements*municipality has no ability to stop installation, provided they meet minimal requirementsautomatic*municipality
has no ability to stop installation, provided they meet minimal requirements*municipality has no ability to stop installation, provided they meet minimal requirements
DATE
EXPIRY
10-May-3221-May-20indefinite31-Mar-0531-Aug-0630-Apr-19
DATE
START
10-May-12To be approved by Council Oct. 15, 2015.To be approved by Council Oct. 15, 2015.30-Jun-09To be approved by Council Oct. 15, 2015.11-Jan-991-Apr-001-Sep-011-Jul-0015-Oct-021-Jan-991-Jan-011-J
an-001-Oct-12
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
Cross Border agreement for sanitary sewage in the Sportsworld/Gateway area. Kitchener residents outlet into the Cambridge systemBridgeport Pumping Station/Sewage TreatmentSewage collection
and water supply Melitzer Pumping Station (Falconridge)Various properties along K-W border that connect to sanitary sewer across border.Water and sanitary services (Ira Needles Site
Plan)Sewage Collection Victoria St. N. Pumping Station4 parking spaces on City land adjacent to Belmont Lane201 King St E - Lot 23 -35 metered parking spaces787 King St W - KCI - Lot
12 parking lot828 King St W - Rotary - Lot 13 parking lotPromissory Note to finance operationsinstallation of underground telecommunication cable on municipal right-of-wayinstallation
of underground telecommunication cable on municipal right-of-wayinstallation of underground telecommunication cable on municipal right-of-wayinstallation of underground telecommunication
cable on municipal right-of-way
PARTIES THERETO
(E) - Engineering (B) - Building (ED) - Economic Development (T) - Transportation Services
City of CambridgeCity of WaterlooCity of WaterlooCity of WaterlooCity of Waterloo and The INCC CorporationTownship WoolwichShiraz Investments Inc.DREAM Office LP formerly Dundee Realty
Management IncWaterloo Region District School BoardWaterloo Region District School BoardThe People's Car Co-operative Inc.AT & T CanadaAtria Inc.(Now operated through Rogers)Group Telecom
now operated through RogersRogers Cable TV
DSD2019
TYPE OF AGREEMENT
Cross Border (E)Cross Border (E)Cross Border (E)Cross Border (E)Cross Border (E)Cross Border (E)Lease Agreement (T)Lease Agreement (T)Lease Agreement (T)Lease Agreement (T)Loan Agreement
(T)Municipal Access Agreement (E)Municipal Access Agreement (E)Municipal Access Agreement (E)Municipal Access Agreement (E)
IF3 - 13
NOTES
We continue to pay annual maintenance through the crossing agreementsstill valid?
$500
$70,000$65,000$92,000
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
*municipality has no ability to stop installation, provided they meet minimal requirements*municipality has no ability to stop installation, provided they meet minimal requirements*municipality
has no ability to stop installation, provided they meet minimal requirements*municipality has no ability to stop installation, provided they meet minimal requirementsmonth to monthvarious
crossings various crossings various crossings various crossings - inventory to be completedvarious crossings - inventory to be completedvarious crossings - inventory to be completedOngoingone
20 year renewalCFFM has right to terminate effective August 31, 2020 on 90 days notice50 Year Agreement3 year agreement
DATE
EXPIRY
negotiation talksnegotiation talksnegotiation talksindefinite31-Jul-2531-Aug-2528-Feb-5231-Aug-17
DATE
START
27-May-021-Jun-121-Dec-991-Jan-97variousvariousvarious12-Jul-91variousvariousvarious20-Jun-891-Aug-051-Sep-1531-Mar-021-Sep-14
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
installation of underground telecommunication cable on municipal right-of-wayinstallation of underground telecommunication cable on municipal right-of-wayinstallation of underground
telecommunication cable on municipal right-of-wayinstallation of underground telecommunication cable on municipal right-of-way22 Frederick St - Lot 2 parking lotSignal without gates
maintenanceFlasher contractCross warning systemsCharges to Safety-Kleen for disposal of liquid waste to the Kitchener Sewage systemService to Kitchener Res. by Waterloo and vice versa
for sanitary sewage systempermission to cross railway property with underground utilitiespermission to cross railway property with underground utilitiespermission to cross railway property
with underground utilitiesAssignment of Rosen Industries Ltd. - use of City-owned lands at 90 Balzar RoadPart of Johnston Street Closed2 David Street - 49 Parking SpacesMarket Garage
- City to provide parking for Marche ResidentsInstallation and use of an electric charging station
PARTIES THERETO
(E) - Engineering (B) - Building (ED) - Economic Development (T) - Transportation Services
Telus CommunicationsPacket WorksMTSAllstreamUnion GasDREAM Office LP formerly Dundee Realty Management IncCN RailCP RailGoderich Exeter RailwaySafety KleenCity of WaterlooCP RailGodrich
Exeter RailwayRegional Municipality of Waterloo1353935 Ontario LimitedRoyal Canadian LegionThe Centre for Family Medicine Family Health TeamBarrel Works Market Residences IncThe Regional
Municipality of Waterloo
DSD2019
TYPE OF AGREEMENT
Municipal Access Agreement (E)Municipal Access Agreement (E)Municipal Access Agreement (E)Municipal Access Agreement (E)Parking Land Lease Agreement (T)Railway Crossing Agreements (T)Railway
Crossing Agreements (T)Railway Crossing Agreements (T)Safety Kleen (E)Sewage Exchange (E)Utility Crossing Agreements (E)Utility Crossing Agreements (E)Utility Crossing Agreements (E)Lease
Agreement Lease Agreement (T)Parking Agreement (T)Condominium Parking Agreement (T)Agreement (T)
IF3 - 14
NOTES
*moved from Finance Dept.*moved from CSD Dept.
$4,313$2,000
$37,200$20,000$15,000$19,963$51,000
$10,000
$200,000$155,000$520,656$258,264
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
60 day terminationprovide a remote parking rate for up to 200 parking spacesannualongoingSubject to the continuance of the SBC located in the City of Kitchener. Subject to Business
Plan being sent annually to MRI. Also subject to COK following its commitment to funding.Annual contract.Outlines the artwork and terms of ownership, siting and acquisition.at the
expiration of the term of the lease, or any extension of it, the term shall be deemed to be extended for a further of one year upon the same terms and conditionsannual renewal. applicable
for life of projectorsPrior to expiry the Agreement may be renewed on the consent of both parties on an annual basis or for a further timer period as agreed to by parties; same terms
and conditionsAs Long as facility is used by WLU for Educational Purposes.New contract has not been signed but mthly payments continueAnnual agreement subject to a COLA increase every
year
DATE
EXPIRY
31-Oct-09
31-Dec-2031-Mar-1731-Mar-17December31-Dec-1731-Dec-0831-Dec-19
DATE
START
1-Nov-99
1-Jul-061-Jan-117-Oct-131-Apr-14JanuaryVariesJuly 18, 200328-Feb-0831-Dec-121-Jan-051-Jan-19
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
20 parking spaces for Downtown Community Centre located at Duke & Ontario GarageProvide parking at a Remote Site Rateschedule building inspections via touch tone phonescanning of ICI
drawingsTwo year agreement for funding and location requirements for Youth Entrepreneurship program - subject to partnership requirements being met by City of KitchenerThree year agreement
for funding and location requirements - subject to partnership requirements being met by City of KitchenerAnnual agreement for work performed under Artist in Residence program including
workshops, exhibitions, performances, and events.Commision or acquisition of original artwork resulting from residency.1754 Old Mill Rdoperation of a local book and magazine fair on
King St. Downtown Kitchenerdigital animation re King Street projectartistic mural located at 696 Belmont Av WProvision of Parking Spaces for Faculty of Social Work - 175 spacesBillboard
advertising on seven City-owned sitesAgreement establishing terms and conditions regarding use of grant funds
PARTIES THERETO
(E) - Engineering (B) - Building (ED) - Economic Development (T) - Transportation Services
Waterloo Catholic District School BoardAlied REIT assgined from Francis Street Incbuilding permit holdersBuilding DivisionMRI, City of Kitchener (on behalf of the Waterloo Region Small
Business Centre)MRI, City of Kitchener (on behalf of the Waterloo Region Small Business Centre)Artist in ResidenceArtist in ResidenceHomer Watson FoundationWord on the Street Canada
Inc.Christie DigitalK-W Physician's Supply Co Inc.WLUPattison Outdoor, a Division of Jim Pattison Industries Ltd.Kitchener-Waterloo Art Gallery
DSD2019
TYPE OF AGREEMENT
Parking Agreement (T)Parking Agreement (T)IVR Inspection Phone Call System (B)Astley Gilbert Ltd. (B)Province of Ontario - Ministry of Economic Development Employment and Infrastructure
(ED)Province of Ontario - Ministry of Research and Innovation (ED)Service Agreement (ED)Service Agreement (ED)Lease Agreement (ED)Licence Agreement (ED)Sponsorship Agreement (ED)Mural
Licence Agreement (ED)Memo of Understanding (ED)License Agreement (ED)Grant Agreement (ED)
IF3 - 15
NOTES
*moved from CSD Dept.*moved from CSD Dept.*Not yet executed*Not yet executed*Not yet executed
$6,006
$17,064$26,316
$236,282$113,468
$140,000$327,000
(if known)
$$$ VALUE
$2500/mo$456,552/yr$320,024 cash, in-kind$100K +-
EXTENSION
TERMS RESPECTING RENEWAL OR
Annual agreement subject to a COLA increase every yearAnnual agreement subject to a COLA increase every yearFor the duration of the Creative Hub at 44 Gaukel pilot projectRenewal anticipated.May
be renewed at the end of term at an increased rate.May be renewed at the end of term at an increased rate.May be renewed at the end of term at an increased rate.Lease may be transferred
to another partyTwo year programMarch 2020 space becomes FM Construction Officeannual renewal Licenses are typically provided on an annual basis unless for a short-term or seasonal
vendor Approved annually through the budget
20222022
DATE
31-Mar
31-Dec
EXPIRY
Feb 12 2024
March 1, 2020
March 31, 2021
31-Dec-1931-Dec-1931-Dec-2130-Jun-20Nov-30-2021Nov-30-2020Oct. 31, 2020
20192019
1-Apr
1-Jan
DATE
START
May 1, 2019
Jan. 1, 1999
Feb 12 2014April 1, 2019
1-Jan-191-Jan-191-Jan-191-Jul-161-Dec-191-Dec-191-Nov-19
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
GENERAL SUBJECT MATTER
Agreement establishing terms and conditions regarding use of grant fundsAgreement establishing terms and conditions regarding use of grant fundsDay-to-day operation of the Creative Hub
at 44 Gaukel44 Gaukel, 2nd Floor--rent, grant, and operations.Suite 12, 44 Gaukel, 1st floorSuite 10, 44 Gaukel, 1st floorSuites 5-9, 44 Gaukel, 1st floorLeasing of The BoathouseSelf
Employment Ontario Works ProgramThree year funding agreement WRSBC/ProvinceThree party agreement with Cambridge and Waterloo/ WRSBCCity Hall Retail Pop-upApplies to City Divisions that
rely on AMANDAKitchener Market Vendor LicensesServices Communitech will provide the community in return for grant provided by the City
PARTIES THERETO
(E) - Engineering (B) - Building (ED) - Economic Development (T) - Transportation Services
Kitchener-Waterloo Symphony Orchestra Inc.THEMUSEUMArtsBuild OntarioAccelerator CentreArtshineTaylor JonesInkSmithLeasorRegion of WaterlooProvince of OntarioCity's of Kitchener, Cambridge,
WaterlooVariousCSDCVariousCommunitech
DSD2019
TYPE OF AGREEMENT
Grant Agreement (ED)Grant Agreement (ED)Service Agreement (ED)Lease Agreement (ED)Licence Agreement (ED)Licence Agreement (ED)Licence Agreement (ED)License Agreement (ED)Funding Agreement
(ED)Funding Agreement (ED)Funding Agreement (ED)License Agreement (ED)AMANDA Software Agreeemnt (B)License Agreement (ED)Funding/Service Agreement
IF3 - 16
Approx.
$1,000/yr
$421,600
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
RFP 5-yr term 2019-2024 for City of Kitchener audit services P19-024April 29, 2015 Council resolution approving new 5-year contract with option to negotiate one add'l 3-yr term + one
add'l 2-yr term. 2019 - we will be using the extension described above.
DATE
EXPIRY
31-Dec-24Ongoing31-Aug-20
DATE
START
1-Jan-191-Jan-071-Sep-15
GENERAL SUBJECT MATTER
Annual Financial Statement auditAccess to electronic assessment information (Municipal Connect) via an MPAC websiteBanking Services
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
(A) - Accounting (R) - Revenue (P) - Procurement
PARTIES THERETO
KPMGMunicipal Property Assessment CorporationCIBC
FIN2019
TYPE OF AGREEMENT
Contract (A)License Agreement (R)Service Agreement (A)
IF3 - 17
NOTES
140,400.00
(if known)
$$$ VALUE
$
yearly basis
EXTENSION
TERMS RESPECTING RENEWAL OR
Upon termination of Bundled T contract or notice from gas marketer or customerEvergreen unless terminated or amending agreement issued.Upon termination of Bundled T contract or notice
from Gas MarketerRenewed automatically on a Remaining options to renew: 3 years - no longer has Rose ChapelOperations - Park / FM - comfort station building only One 5 year renewal
termoption to renew the term thereof for a further term of five years - immediate following the first option for an additional two year term (the second option) no new lease issued
as of October 2015. Lease being negotiated by Legal staff.Term of 49 years, commencing upon completion of construction of the improvements to the premisesAcceleration Center in - negotiated
by ECDEV - ECDEV reserve funds FM Maintenance as of 2018Exercised option to renew 10 yrs Sports negotiated Remaining options to renew: 3 years; 3 years Renegotiated by ECDEV in 2018to
hold ambulance depot for a term of (20) twenty years - during the last year of the lease both parties commence negotiation for new term & provisions to apply to any future lease arrangements
DATE
EXPIRY
31-Mar-2231-Aug-2031-Jan-2131-Aug-2131-Oct-5531-May-2231-Aug-081-Dec-4831-Aug-1710-Feb-2030-Nov-2130-Nov-20
DATE
START
1-Apr-001-Sep-051-Feb-111-Sep-071-Nov-061-Apr-171-Aug-0413-Dec-991-Jun-1318-Feb-971-Dec-001-Dec-00
GENERAL SUBJECT MATTER
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
Appointment of Agent to act for customer in dealings with the City re the Bundled Transportation ContractManagement of customer natural gas transportation and storage needsStorage &
Transportation of Natural GasBilling & collection for gas supply and transportation & remit to brokerStanley Park Community CentreConsulting Services for natural gas supply, delivery
& transportationTenant Lease - Wedding ChapelLease of Lands for use as Mclennan ParkLease of space at Kitchener City HallOperates a non-profit daycare and leases part of City HallMuseum
10-22 King St. W44 Gaukel St - 1st FloorLawn Bowling Clubhouse/Shed - 590 Heritage DrRegistry Theatre - 122 Frederick StCC/Firehall/Ambulance Station (1700 Queen's Blvd) Station 5
PARTIES THERETO
(FM) - Facilites Mgmt (F) - Fleet (O) - Operations (U) - Utilities (PC) - Parks & Cemeteries
Various Gas Marketers and COK CustomersVarious customersEnbridge Gas Inc (formerly Union Gas)Various Gas Marketers or CustomersWaterloo District Catholic School BoardAegent Energy Advisors
IncPatricia Fretwell o/a Feelings From The HeartWaterloo RegionWilliams Coffee PubYWCA Daycare (City Hall)The MuseumConestoga College Inst. Of Technology & Advanced LearingHeritage
Green Lawnbowling ClubJM Drama Alumi/City of KitchenerRegional Municipality of Waterloo/City of Kitchener
INS2019
TYPE OF AGREEMENT
Agency Agreement (U)Bundled Transportation Contract (U)T3 Contract (U)Collection Service Agreement (U)Common Facilities Agreement (FM)Consulting Agreement (U)Lease Agreement (FM)Lease
Agreement (FM)Lease Agreement (FM)Lease Agreement (FM)Leasing Agreement (FM)Leasing Agreemeng (FM)Leasing Agreement (FM)Leasing Agreement (FM)Leasing Agreement (FM)
IF3 - 18
NOTES
(if known)
$$$ VALUE
EXTENSION
TERMS RESPECTING RENEWAL OR
depot lands and the bay together with access between the depot and the bay through the fire station facility for a term of 20 yearstill terminated by either partyRemaining options to
renew: 5 years - no new lease issued as of Oct 2015. Lease being negotiated by Legal staff.Annual basis from date of agreement, renewed automatically on a yearly basisMonth to month
upon expiration of termautomatically continues from year to year unless one of the parties gives at least two months written notice to the other partyagreement is for 5 years with
provision to extend the agreement annually thereafter based on mutual agreement and satisfactory performancelease may be terminated by the Landlord in the event of any default by the
Tenant by at least thirty (30) days prior written Notice of Default delivered to the TenantExpires after 20 years unless renewed.Gas EDI's have no expiry date unless agreement is terminatedOne
year with option to renew 2 additional yearsyearly user feesOne year with option to renew 2 additional years
DATE
EXPIRY
30-Jun-2431-Jul-0914-Sep-1931-Oct-5522-Jun-3531-Oct-2231-Dec-2131-Aug-22
DATE
START
1-Jul-043-Jul-071-Aug-0415-Sep-0019-Oct-121-Nov-051-Jan-101-Nov-0622-Jun-1519-Jul-101-Nov-1131-Dec-121-Sep-19
GENERAL SUBJECT MATTER
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
Ambulance Station @ Fire Station No. 3 (1035 Ottawa St N)City Hall Robotics Camera Control RoomDaycare @ 8 Bridge StTransmitter Antenna, City Hall79 Joseph St.reciprocal road maintenance
agreement with the City of Kitchener and Waterloo to deal with ancillary matters, including insurance and indemnity relating to each party's extension of winter road maintenance and
leaf collection within each other's municipalityRegional Roads maintenance agreement for the City of Kitchener to provide summer and winter maintenance services on selected Regional
Roads within the City of Kitcheneragreement for use of McLennan ParkSewage Collection for Mannheim Village EstatesGas EDI/Transportation & Exchange AgreementsWinter maintenance program
- clearing of cul-de-sacs utilizing contracted blowers during snow eventsautomated vehicle location systemwinter maintenance program - use of various contracted equipment on a contingency
basis only
PARTIES THERETO
(FM) - Facilites Mgmt (F) - Fleet (O) - Operations (U) - Utilities (PC) - Parks & Cemeteries
Regional Municipality of Waterloo/City of KitchenerRogers Television Grand River - Division of Rogers Cable CommunicationsYoung Women's Christian Association of Kitchener/City of Kitchener
Faith FMTreehauseCity of WaterlooRegion of WaterlooRegion of WaterlooWilmot TownshipNexen Marketing/J. Aron & CompanyMoorefield Excavating, McLellan Contracting, Beastmaster FarmESRI
CanadaContractor's Dispatch, Moorefiled Excavating
INS2019
TYPE OF AGREEMENT
Leasing Agreement (FM)Leasing Agreement (FM)Leasing Agreement (FM)Letter of Permission (FM)Licencing Agreement (FM)License Agreement (O)License Agreement (O)License Agreement (O)Cross
Border Servicing Agreement (O)Novation of Marketing & Trading Contract & Trading Transactions & Consent Agreement (U)Operational Agreement (Cul-de-Sac Contractors) (O)Operational Agreement
(O)Operational Agreement (Miscellaneous Winter Equipment Contractors) (O)
IF3 - 19
Janet Maxwell Janet Maxwell Janet Maxwell Janet Maxwell Janet Maxwell
NOTES
Moved from SportMoved from SportMoved from SportMoved from SportMoved from SportMoved from Sport
$6,000$6,000
$10,000
$27,600/yr
48,600.00
$300,000/yr
(if known)
$$$ VALUE
$
EXTENSION
TERMS RESPECTING RENEWAL OR
term of one year, renewed on a yearly basisterm of one year, renewed on a yearly basisterm of one year, renewed on a yearly basisterm of one year, renewed on a yearly basisownership
of property letter from Kit-Wilmot Hydro dated Feb. 1/01Billed out yearlyBilled out yearlyRenewable at expiry after December 31, automatic renewal; safety requirementsrenewed automatically;
safety requirementsrenewed annually; safety requirementsautomatically renewed from year to yearautomatically renewed from year to yearautomatically renewed from year to yearPurchase
building in Dec 2018 assumed lease with KW extend a family 31-Aug 22 w/ potential for 5 year 31 Aug 27One year with option to renew 2 additional yearsOne year with option to renew 2
additional years
DATE
EXPIRY
30-Oct-5431-Oct-3231-Dec-1331-Dec-1331-Dec-1331-Dec-1331-Dec-1331-Dec-1331-Jan-2231-Oct-2230-Sep-20
DATE
START
1-Jun-141-Mar-191-Jan-141-Nov-081-Feb-0110-Nov-981-Nov-051-Nov-0612-Jun-021-Mar-031-Sep-0312-Jan-8822-Sep-981-Jan-031-Feb-161-Nov-191-Oct-19
GENERAL SUBJECT MATTER
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
Residential Rental Tenant - 191 Patricia AveResidential Rental Tenant - 20 David St.Residential Rental Tenant - 285 Victoria St. S.Residential Rental Tenant - 187 Patricia AveResidential
Rental Tenant - 181 Patricia AveMeeting Room, Doon Pioneer Park CC and Library, 150 Pioneer Dr.Downtown Community Centre, 35B Weber St. WTransportation of Natural GasCity Hall Leased
Spacesafeguard City's interest during constructionsafeguard City's interest re suspension of burial vaultssuspension of vaultsdigging of graves at Beth Jacob Cemeterydigging of graves
at First Mennonite Cemeterydesignated area at Williamsburg for members of Orthodox faithsNatural Gas Advisory & Planning ServiesTesting, removal and disposal of excess soilsSnow clearing
residential sidewalkds after snow event.
PARTIES THERETO
(FM) - Facilites Mgmt (F) - Fleet (O) - Operations (U) - Utilities (PC) - Parks & Cemeteries
Douglas and Nancy SingerStacey BryantDonald RichardsMelissa GambleRuth Ann & Warren BaulkKitchener Public LibraryWaterloo District Catholic School BoardUnion GasIn negotiations with
Open SesameHoly Trinity Serbian Orthodox Churchcontractor - Superior MemorialsSuperior Vault Company Ltd. - StreetsvilleBeth Jacob SynagogueFirst Mennonite ChurchHoly Trinity Serbian
Orthodox Church91 Moore AveBlackstone Energy ServicesPentus Environmental Consultants Inc.Snow Tech
INS2019
TYPE OF AGREEMENT
Rental Agreement (FM)Rental Agreement (FM)Rental Agreement (FM)Rental Agreement (FM)Rental Agreement (FM)Shared Facility Agreement (FM)Sublease (FM)Transportation Agreement (U)Lease
Agreement (FM)Letter of Agreement (PC)Letter of Agreement (PC)Letter of Agreement (PC)Letter of Agreement/Services (PC)Letter of Agreement/Services (PC)Letter of Agreement/Services
(PC)Leasing Agreement (FM)Consulting Agreement (U)Operational Agreement - Disposal of Excess Soils for Utilities & Roads (O)Operational Agreement Sidewalk Snow Clearing (O)
IF3 - 20
NOTES
$50,000/yr
(if known)
$$$ VALUE
$1,410,500/yr
EXTENSION
TERMS RESPECTING RENEWAL OR
One year with option to renew 5 additional yearsOne year with option to renew 2 additional years
DATE
EXPIRY
30-Sep-2030-Jun-20
DATE
START
1-Oct-191-Jul-10
GENERAL SUBJECT MATTER
INVENTORY OF EXISTING AGREEMENTS / CONTRACTS
Supply of highway coarse saltSupply of aggregates
PARTIES THERETO
(FM) - Facilites Mgmt (F) - Fleet (O) - Operations (U) - Utilities (PC) - Parks & Cemeteries
Compass Minerals Canada CorpTri City Materials Ltd.
INS2019
TYPE OF AGREEMENT
Contract (O)Contract (O)
IF3 - 21