HomeMy WebLinkAboutCompass Kitchener - 2020-01-08COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
JANUARY 8, 2020 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:08 p.m.
Present: Ms. J. Stephens -Wells, Chair
Ms. L. Fioze, Ms. L. Gazzola, Ms. L. Trumper, Ms. M. Bowman and Messrs. A. Hammoud
and O. Samad.
Staff: K. Cooper, Manager, Strategic & Business Planning
L. Burr, Corporate Planning Analyst
L. Korabo, Committee Administrator
1. 2020 COMMITTEE WORK PLAN AND ACCOMPLISHMENTS
The Committee was circulated with a draft staff report outlining its 2019 accomplishments as well
as its 2020 Work Plan.
Committee accomplishments in 2019 were listed as follows:
• Welcomed/orientated new members and provided training for incoming Chair and Vice -chair;
• Jointly hosted (with Corporate Leadership Team) a collaborative workshop for all advisory
committee members to gain feedback on draft goals and proposed actions to inform
development of the 2019-2022 Strategic Plan and to ensure the community's priorities were
addressed therein;
• Presented Council with comprehensive review of Business Plans from 2015-2018 and
provided recommendations to improve relationship between business plans and strategic
plans;
• Supported public launch of 2019-2022 Strategic Plan;
• Worked with Corporate Leadership Team to develop parameters for evaluating new Strategic
Plan;
• Hosted a collaborative workshop for all advisory committee members to gather feedback on
evaluation priorities for Strategic Plan and also provided a forum to share advisory committee
work that will support its implementation;
• Developed a 2020 Committee work plan consisting of: finalizing evaluation criteria for the
Strategic Plan; producing the annual Citizen's Report Card on progress towards
implementation of Strategic Plan actions; and, continuing to build connections with all advisory
committees
Ms. K. Cooper advised this report will be presented at the January 27, 2020 Council meeting with
Ms. J. Stephens -Wells attending to respond to any questions.
Members were asked to provide any additional feedback prior to finalization of the staff report.
The Committee approved the staff report as circulated.
On motion by Ms. L. Fioze,
it was resolved:
"That Chief Administrator's Office report CAO -19-017 (K. Dever) outlining the Compass
Kitchener 2020 Work Plan be presented for approval at the January 27, 2020 Council
meeting."
2019 REPORT CARD EVALUATION
Compass Kitchener was provided with the final version of comments from the November 6, 2019
All Committees Meeting. Two workshops were held asking about 1) committee work plan actions
which will help to implement Strategic Plan and available opportunities to work collaboratively to
achieve them, and, 2) impactful measurement of the Strategic Plan.
Ms. K. Cooper advised members that a workshop is planned for staff who will act as Project
Managers for the various Strategic Plan actions. The workshop will provide networking
opportunities as well as an avenue to hear of best practices.
As the Committee had previously determined the evaluation process for each of the 25 initiatives
in the Plan should also include a review of a few key quantitative performance measurements
and then a qualitative measure of community impact, Committee members received a summary
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
JANUARY 8, 2020 - 2 - CITY OF KITCHENER
2019 REPORT CARD EVALUATION (CONT'D
of draft quantitative performance measurements for consideration as part of the first year
evaluation. The high level categories were: timing; budget; impact; and accountability.
Members were then asked to select, from the qualitative community measures provided, the one
key qualitative community impact to be measured for each of the 25 actions. The Committee
undertook a review of each action under the five Strategic Plan themes, selecting one (or more)
measurements of community impact for review for each one. During the process, Committee
members also referred to the summary of discussions Compass Kitchener previously had with
members of the Corporate Leadership Team regarding the various community impact criteria
being considered. Ms. K. Cooper recorded the community impacts selected for the evaluation
process.
STRATEGIC PLAN PROGRESS REPORT
Chief Administrator's Office report CAO -19-018 (K. Dever) providing the 2019 Business Plan
Year End report was shared. The report notes the completion of 28 projects during a transition
year in the business planning process. The 2019 project completion rate was 70%, an
improvement from 19% the previous year. The report also provides statistics on the projects
considered `on track', `delayed' or `on hold'. Additional information was provided on the progress
of 18 ongoing initiatives.
Regarding the 2019-2022 Strategic Plan, containing five goals and 25 actions, the staff report
noted the completion of three actions and that ten actions are in progress.
Ms. K. Cooper advised that Compass Kitchener will be circulated with monthly updates.
MARCH ALL -COMMITTEE MEETING — CHAIRS & VICE -CHAIRS
Members were reminded that the All -Committee Meeting for Chairs and Vice -Chairs will be held
on Wednesday, March 4, 2020, in lieu of the regular monthly meeting. The City Hall Rotunda
has been booked and revised calendar invitations have been sent to all Compass Kitchener
members.
The following items were raised for consideration for a draft agenda for March 4th:
• Gain insight into the mandates of various advisory committees;
• Identify any work plan actions that could be worked on jointly;
• Lead a facilitated conversation on how advisory committees can work together on areas of
overlap. Copies of each advisory committee's approved work plan to be shared;
• Discuss how to make better use of areas of expertise of advisory committees; and,
• Begin discussion on possible committee partnerships and their benefits.
Ms. J. Stephens -Wells suggested the feedback from advisory committees be re -sorted by topic,
rather than committee, making it easier to see related feedback.
Ms. K. Cooper agreed to draft an agenda and circulate it by email in the next several days. She
further agreed to design a workshop forum for advisory committee representatives to discuss
ways to achieve objectives supporting the Strategic Plan
OTHER BUSINESS
The previous minutes of the December 2019 committee meeting were not reviewed.
ADJOURNMENT
The meeting adjourned at 6:05 p.m.
L. Korabo
Committee Administrator