HomeMy WebLinkAboutFIN-20-005 - T19-209 Norfolk Cres Rex Drive St. Clair Ave - Road ReconstructionREPORT TO: Committee of the Whole
DATE OF MEETING:2020-01-27
SUBMITTED BY: Brenda Johnson, Director of Accounting,519-741-2200 ext. 7647
PREPARED BY: Polina Semenov,Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward 9
DATE OF REPORT:2020-01-10
REPORT NO.:FIN-20-005
SUBJECT: T19-209Norfolk Crescent, Rex Drive,St. Clair Avenue, Road
Reconstruction
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RECOMMENDATION:
That Tender T19-209Norfolk Crescent, Rex Drive, St. Clair Avenue, Road Reconstruction,
be awarded to J. Weber ContractingLimited, Breslau, Ontario, at theirtendered price of
$3,096,214.50, including provisional items and contingencies of $288,500.00, plus H.S.T.
of $402,507.89, for a total of $3,498,722.39.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Norfolk Crescent, Rex Drive and
St. Clair Avenue. The work includes the replacement of the existing sanitary sewer, storm sewer,
water supply system, roadway, curb and gutter, sidewalks and municipal service connections to
the street property line.The services were originally constructed in the 1940’s and are in need
of replacement.
The administration, design and tendering of this project has been completed by City staff, the
construction administration and inspection of this project will be completed by City staff as well.
This work is being completed under the City’s Water Infrastructure Program (WIP) for road
reconstruction.
The project is scheduled to begin April 6, 2020.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were downloaded
by thirty-eight (38) interested parties and by the closing date of Tuesday December 10, 2019,
eleven (11) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Thefollowing tenders were received:Bid Price
J. Weber Contracting Limited Breslau ON $3,498,722.39 *
Terracon Underground Ltd Brantford ON $3,535,582.06
Bel-Air Excavating & GradingLtd. Cambridge ON $3,787,557.58
Regional Sewer and WatermainLtd Cambridge ON $3,985,878.51
Oxford Civil Group Inc. Woodstock ON $4,042,918.66
410754 Ontario Limited o/aSousa Concrete Cambridge ON $4,056,389.25
Gedco Excavating Ltd. Brantford ON $4,090,956.56
Sierra Infrastructure Inc Woodstock ON $4,104,931.59
Steed and Evans Limited St. Jacobs ON $4,441,664.33
E. & E. Seegmiller Limited Kitchener ON $5,161,972.21
Lakeside Contracting Company Limited Mississauga ON$5,813,983.67
The tenders were reviewed by J. Seip. Engineering Technologistwho concurswith the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staffwill include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the 2020 capital forecast. The estimated surplus (E) will be returned to the WIP
Road Reconstruction general account, and will be used to fund unexpected deficits in WIP Road
Reconstruction projects.
Tender T19-209
Norfolk Crescent, Rex Drive, St. Clair Avenue
The total budget for all phases of this project is $ 4,275,000.00
Estimated Cost for this Phase of Work
Tender T19-209 costs, including HST 3,498,722.39
less: HST rebate on tender (348,014.36)
Net Cost Being Awarded 3,150,708.03 A
Projected Costs: Staff Time/Material Testing 16,536.00
Total Estimated Cost for this Phase of Work$ 3,167,244.03 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility 1,677,000.00
WIP -Road Reconstruction -Stormwater Utility 839,000.00
WIP -Road Reconstruction -Water Utility 1,130,000.00
Total Budget for this Phase of Work$ 3,646,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) 478,755.97 D
Estimated Surplus/(Deficit) from previous phases 314,139.24
Total Estimated Surplus/(Deficit) $ 792,895.21 E
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COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Notapplicable.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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