HomeMy WebLinkAboutFIN-20-009 - P19-198 AMR-AMA-AMI Feasibilty StudyREPORT TO: Committee of the Whole
DATE OF MEETING:2020-01-27
SUBMITTED BY: Brenda Johnson, Director of Accounting, 519-741-2200 ext. 7647
PREPARED BY: Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:N/A
DATE OF REPORT:2020-01-09
REPORT NO.:FIN-20-009
SUBJECT: P19-198 Automated Meter Reading (AMR), Advanced Metering
Infrastructure (AMI), Advanced Metering Analytics (AMA) Feasibility
Study
__________________________________________________________________________________________
RECOMMENDATION:
That Proposal P19-198 Automated Meter Reading (AMR), Advanced Metering
Infrastructure (AMI), Advanced Metering Analytics (AMA) Feasibility Study, be awarded
to Util-Assist Inc.,Newmarket, Ontario, at their estimated fee of $105,045., plus H.S.T. of
$13,655.85, for a total of $118,700.85,provided a satisfactory contract is executed.
BACKGROUND:
The City requires the services of a consultant to develop a feasibility study to optimize water and
gas meter reading, customer service and water/gas use efficiency efforts. The Automated Meter
Reading (AMR)/Advanced Metering Infrastructure (AMI) and Advanced Meter Analytics (AMA)
Feasibility Study will identify opportunities for improvements in functionality and efficiencies
through the validation for associated costs and benefits that new technology offers as related to
water and gas meter reading technology. The study will include the review of an on-line customer
service portal to permit real-time access to personal consumption data, integration into current
billing software and review of various technologies.The city intends to leverage the existing
narrowband mesh network created by the streetlight upgradeproject to support connected
solutions wherever feasible. The technology review will evaluate the capabilities of the mesh
networkin contrast to other solutions in the market in terms of functionality, operational impact
and cost.
AMR/AMI/AMA Feasibility Study will recommend a solution related to water and gas meter-
reading technology, associated service portal and integration into current billing software as well
as provide an implementation plan with capital costs, maintenance/support costs and budget.
REPORT:
As per clause 170.7.1 of the Purchasing By-law 2017-106, all consulting services greater than
$100,000 (excluding taxes) must be approved by Council.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.iv - 1
Proposalswere advertised publicly on the City of Kitchenerwebsite. Documents were
downloaded by fifteen (15) interested parties and by the closing date of Wednesday December
11, 2019,four (4)proposalshad been received.
A listing of the responding parties follows for your reference:
Deloitte LLP Toronto ON
Excergy Corporation Denver CO, USA
Util-Assist Inc. Newmarket ON *
UtiliWorks Consulting LLC Baton Rouge LA, USA
The proposal submissions werereviewedand ratedbythe selection committee,A. Mick,
Manager Quality Management & Water Programs, P. Pavlinich, Manager Gas Measurement &
Service, A. Akhoon, Manager Business Solutions ERP, and C. Zinn, Innovation Lab Director.
The review committee met on Monday January 6, 2020, to ratethe candidates.
The committee recommends awarding the project to Util-Assist Inc., Newmarket, Ontario.
The selection committee rated the proposal submissions on the following criteria:
•Work Plan
•Project Approach and Scope of Services
•Proposed Project TeamExperience
•Proposed Project Teamand Project Manager
•Cost of Consultant’s Fees
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
1.iv - 2
FINANCIAL IMPLICATIONS:
The net cost for this proposal (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this project
is included within the approved operating budget. The estimated surplus (D) willremain within
the account.
P19-198
Automated Meter Reading (AMR), Advanced Metering Infrastructure (AMI),
Advanced Metering Analytics (AMA) Feasibility Study
Estimated Cost
Tender T19-198 costs, including HST$118,700.85
less: HST rebate(13,655.85)
Net Cost Being Awarded$105,045.00 A
Budget
Water Operating Budget52,000.00
Gas Operating Budget55,000.00
Total Budget $107,000.00 B
Total Estimated Surplus/(Deficit) $ 1,955.00 D
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.iv - 3