HomeMy WebLinkAboutFIN-20-010 - T19-135 Heiman St (West End to Highland Rd E) Mill St Ottawa St S to Courtland Ave E Rd ReconstREPORT TO: Committee of the Whole
DATE OF MEETING:2020-01-27
SUBMITTED BY: Brenda Johnson, Director of Accounting,519-741-2200 ext. 7647
PREPARED BY: Polina Semenov,Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward 9
DATE OF REPORT:2020-01-15
REPORT NO.:FIN-20-010
SUBJECT: T19-135Heiman Street (West End to Highland Road East) and Mill
Street (Ottawa Street South to Courtland Avenue East)Road
Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-135Heiman Street (West End to Highland Road East) and Mill Street
(Ottawa Street South to Courtland Avenue East)Road Reconstruction, be awarded to
Gedco Excavating Ltd.,Brantford, Ontario, at theirtendered price of $3,800,565.25,
including provisional items and contingencies of $348,801.40, plus H.S.T. of $494,073.48,
for a total of $4,294,638.73.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Heiman Street (West End to
Highland Road East) approximately 420 metresand Mill Street (Ottawa Street South to
Courtland Avenue East) approximately 360 metres.The services were originally constructed in
the 1940’s and are in need of replacement.
The administration, design and tendering of this project has been completed by IBI Group staff,
the construction administration and inspection of this project will be completed by IBI Group staff
as well.
This work is being completed under the City’s Water Infrastructure Program (WIP) for road
reconstruction.
The project is scheduled to begin April 6, 2020.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded byforty-three (43) interested parties and by the closing date of Tuesday January 7,
2020,ten (10) tenders had been received.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
1.v - 1
The following tenders were received:
Bid Price
Gedco Excavating Ltd. Brantford ON $4,294,638.73 *
Bel-Air Excavating & GradingLtd. CambridgeON $4,298,947.50
Steed and EvansLimited St. Jacobs ON $4,461,087.26
Regional Sewer and WatermainLtd CambridgeON $4,655,876.38
Sierra Infrastructure Inc Woodstock ON $4,792,387.01
OxfordCivil Group Inc. Woodstock ON $4,950,930.32
Terracon Underground Ltd Brantford ON $4,958,205.58
Network Sewer and WatermainLtd CambridgeON $4,989,689.23
J. Weber Contracting Limited Breslau ON $5,102,939.35
Nabolsy Contracting Inc. Mississauga ON $5,468,283.51
The tenders were reviewed by A. Lootsma,IBI Group, the City’s Consultant for the project and
Y.Bhattachan,Design and Construction Project Managerwho concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
1.v - 2
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset
limit is within the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated surplus (E) will be returned to the
WIP Road Reconstruction general account, and will be used to fund unexpected deficits in WIP
Road Reconstruction projects.
Tender T19-135
Heiman Street and Mill Street Reconstruction
The total budget for all phases of this project is $ 4,818,000.00
Estimated Cost for this Phase of Work
Tender T19-135 costs, including HST 4,294,638.73
less: HST rebate on tender (427,183.34)
Net Cost Being Awarded 3,867,455.39 A
Projected Costs: Staff Time/Material Testing 48,783.00
Total Estimated Cost for this Phase of Work$ 3,916,238.39 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility 1,913,000.00
WIP -Road Reconstruction -Stormwater Utility 882,000.00
WIP -Road Reconstruction -Water Utility 1,289,000.00
Disaster Mitigation Adaptation Fund -Grant 75,000.00
Total Budget for this Phase of Work$ 4,159,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) 242,761.61 D
Estimated Surplus/(Deficit) from previous phases 19,789.83
Total Estimated Surplus/(Deficit) $ 262,551.44 E
1.v - 3
COMMUNITY ENGAGEMENT:
INFORM – This report has been posted to the City’s website with the agenda in advance of the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
Not applicable.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
1.v - 4