HomeMy WebLinkAboutCompass Kitchener - 2020-02-05COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
FEBRUARY 5, 2020 CITY OF KITCHENER
The Compass Kitchener Advisory Committee met this date, commencing at 4:05 p.m.
Present: Ms. J. Stephens -Wells, Chair
Ms. L. Fioze, Ms. L. Gazzola, Ms. L. Trumper, Ms. M. Bowman and Ms. E. Duhaime
Staff: K. Cooper, Manager, Strategic & Business Planning
L. Korabo, Committee Administrator
Guest: M. Manzanarez, University of Waterloo Planning Student
Ms. J. Stephens -Wells passed along the thanks of Kitchener Council for the Committee's work on the
2020 work plan, as recently presented.
MARCH 4T" ALL COMMITTEE MEETING —AGENDA/ ROLES & RESPONSIBILITIES
The Committee was advised that invitations and the agenda had been circulated for distribution
to Advisory Committee Chairs and Vice -Chairs. Attendance RSVPs are being requested by
February 28tH
Ms. K. Cooper noted that Terms of Reference and approved Work Plans are being gathered for
circulation in advance of the March 4th meeting.
All Compass Kitchener members are asked to attend and participate. Ms. L. Fioze noted that
she would be unable to attend due to a work commitment.
4111 IP4011'4N:111i]3111114fe1dUA%1RIlell1150►[l30111:11Nlel
Compass Kitchener was circulated with draft Chief Administrator's Office report CAO -20-001 (K.
Dever) scheduled for presentation to Council on February 24th. This report outlines the
evaluation criteria developed by Compass Kitchener, in collaboration with staff, to monitor the
City's performance in implementing the 2019-2022 Strategic Plan and also shares the status of
work done in 2019 (Schedule B). In addition, members received a draft PowerPoint presentation
providing the status of the twelve Compass Kitchener recommendations for improvements to the
Strategic Plan process. Ms. E. Duhaime will be presenting the report on February 24tH
Ms. K. Cooper led members through the various draft components before them. Feedback was
provided in several areas, including: additional wording to be included in the staff report around
the evaluation criteria, the criteria table itself (Schedule A) and also in the PowerPoint
presentation.
The staff report makes note of the fact that consultation regarding recommendations was
undertaken by Compass Kitchener with not only the public but also with the Corporate
Leadership Team. It was also noted that a report card is not being presented this year as the
Committee has already conducted a major review of the previous Strategic Plan as part of their
April 2019 presentation to Council.
Ms. Cooper then reviewed the draft PowerPoint presentation outlining the status of the
Committee's 12 recommendations, all of which have been actioned. Ms. J. Stephens -Wells felt
the Committee should celebrate the success of the City's efforts and highlight this as part of the
February 24th presentation. Noted that an additional slide will be added to the presentation
providing a bulleted list of initiatives from the previous Strategic Plan which should be targeted
for completion in business plans transitioning to the 2019-2022 Strategic Plan.
Ms. K. Cooper advised that after presentation of the evaluation criteria, this information will be
shared with staff so that they are aware how their projects will be evaluated going forward.
Several members were supportive of Ms. Cooper's suggestion to develop a rubric for use in
scoring the quality of actions. It was suggested this exercise could be scheduled for a future
committee meeting. Ms. Cooper pointed out the Committee could also add additional subjective
comments when completing its evaluation at year end.
COMPASS KITCHENER ADVISORY COMMITTEE MINUTES
FEBRUARY 5, 2020 - 4 - CITY OF KITCHENER
2019-2022 REPORT CARD EVALUATION CRITERIA (CONT'D)
Ms. L. Gazzola questioned if staff will be able to meet the metrics selected by the Committee.
Ms. Cooper was confident that these would be met. Ms. Gazzola suggested the Committee
undertake an interim review in order to have something to compare to the year-end report. It
was suggested this could be scheduled over the summer months.
Ms. J. Stephens -Wells agreed to provide some additional comments for inclusion in the report
and presentation as she will be absent at that time.
Ms. K. Cooper thanked members for their input and noted she would update the draft documents
and share the revised versions with members.
STRATEGIC PLAN UPDATE
Ms. K. Cooper provided Compass Kitchener with the following updates:
Prosect Managers Meeting
Planning is underway for a meeting of staff who will be managing projects from either the
Strategic Plan or the Business Plan. This action is a project of the CAO's Office and is meant
to provide basic project management assistance to staff who may not have any experience in
this area.
Completed Protects
Information on the three completed projects was included as part of the draft Chief
Administrator's Office report CAO -20-001, circulated earlier this date.
2020 Protects
Information on the nine projects scheduled for completion in 2020 was included as part of
Schedule `B' appended to the draft Chief Administrator's Office report CAO -20-001, circulated
earlier this date.
OTHER BUSINESS
The minutes of the January 8, 2020 committee meeting were reviewed.
ADJOURNMENT
The meeting adjourned at 5:20 pm.
L. Korabo
Committee Administrator