HomeMy WebLinkAboutFIN-20-015 - T20-012 Hoffman Street (Ottawa Street South to East End) Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2020-02-24
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-02-13
REPORT NO.:FIN-20-015
SUBJECT:T20-012Hoffman Street (Ottawa Street South to East End) Road
Reconstruction
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RECOMMENDATION:
That Tender T20-012Hoffman Street (Ottawa Street South to East End) Road
Reconstruction, be awarded to Regional Sewer and Watermain Ltd.,Cambridge, Ontario,
at theirtendered price of $2,029,286.44,including provisional items and contingencies of
$118,171.75,plus H.S.T. of $263,807.24.,for a total of $2,293,093.68.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Hoffman Street (Ottawa Street
South to East End) approximately 240 metres long. The services were originally constructed in
need of replacement.
The administration, design and tendering of this project has been completed by Meritech
Engineering staff, the construction administration and inspection of this project will be completed
by Meritech Engineering staff as well.
This w
reconstructions.
The project is scheduled to begin April 14, 2020 weather permitting.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-three (33) interested parties and by the closing date of Monday February
10, 2020,six (6) tenders had been received.
The following tenders were received:
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Bid Price
Regional Sewer and WatermainLtdCambridge ON$2,293,093.68*
Elgin Construction St. ThomasON$2,499,233.72
J. Weber Contracting Limited BreslauON$2,541,702.12
Steed and Evans Limited St. Jacobs ON$2,904,215.72
Sierra Infrastructure Inc WoodstockON$2,942,000.01
OxfordCivil Group Inc. Woodstock ON$4,299,936.51
.
The tenders were reviewed by S. Hartingsveldt,Meritech Engineering
the project and Y.Bhattachan,Design and Approvals Project Manager,who concur with the
above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
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FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E) will be funded from the
WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit.
Tender T20-012
Hoffman Street Reconstruction
The total budget for all phases of this project is $ 2,183,000.00
Estimated Cost for this Phase of Work
Tender T20-012 costs, including HST 2,293,093.68
less: HST rebate on tender (228,091.69)
Net Cost Being Awarded 2,065,001.99 A
Projected Costs: Staff Time/Material Testing 26,414.00
Property Acquisitionfor Permanent Easement 27,475.00
Total Estimated Cost for this Phase of Work$ 2,118,890.99 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility 856,000.00
WIP -Road Reconstruction -Stormwater Utility 428,000.00
WIP -Road Reconstruction -Water Utility 577,000.00
Cost Sharing -Access Agreement 45,104.12
Total Budget for this Phase of Work 1,906,104.12 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) (212,786.87)D
Estimated Surplus/(Deficit) from previous phases (24,728.45)
Total Estimated Surplus/(Deficit) $ (237,515.32)E
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COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill through Roadway Reconstruction June 17, 2019,
Community and Infrastructure Services Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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