HomeMy WebLinkAboutFIN-20-021 - T19-177 City Hall Open Space Reconstruction ProjectREPORT TO:Committee of the Whole
DATE OF MEETING:2020-02-24
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist519-741-2200 ext.
7217
WARD (S) INVOLVED:Ward# 10
DATE OF REPORT:2020-02-19
REPORT NO.:FIN-20-021
SUBJECT:T19-177 City Hall Open SpaceReconstruction Project
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-177 City Hall Open SpaceReconstruction Project, be awarded to
Heritage Restoration Inc.,Stouffville, Ontario, at their adjusted tendered price of
$10,688,013.,including provisional items and contingencies of $700,303.,plus H.S.T. of
$1,389,441.69, for a total of $12,077,454.69.
BACKGROUND:
Kitchener City Hall and the surrounding outdoor amenities were built in 1993.The use of the
public spaces has changed and grown over the years.
As the facility is now more than 25 years old,many of the infrastructure elements are nearing
the end of their serviceable life. Damage and deterioration to the surface, ramps and other
features has created accessibility issues. The current layout of the stage and fountain limits the
flexibility for programming and efficiency of operations.
The redevelopment of allareasaround City Hallis related to the replacement of infrastructure.
The redevelopment of Carl Zehr Square is related to improving the functionality of the square as
a public gathering space. The project area is limited to the City Hall property, including along
College and Young Streets,located at 200 King Street West, Kitchener.
The work included in this tender will see removal and replacement of critical infrastructure,
includingsurface concrete, parking garage water proofing membrane, and trench drains, as well
as replacement of the ice rink, fountain and stage, improvements to accessibility and
landscaping.
The project is a two-year construction project and is scheduled to begin in Spring 2020, with
scheduled completion in Fall of 2021.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994 for assistance.
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REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by four(4)pre-qualifiedparties and by the closing date of Monday December 10,
2019,two(2) tenders had been received.
The following tenders were received:
Bid PriceAdjusted Bid Price
Heritage Restoration Inc.Stouffville ON$11,308.712.30$12,077,454.69*
Collaborative Structures LimitedCambridge ON$14,334,802.21$15,290,258.90
Bid prices were adjusted to include a 5% contingency amount, provisional PIP signage wall,
nd
alternate price for coloured lighting in the fountain, and an allowance to repair the 2floor
entrance by the Schmalz room.
The tenders were reviewed byM. Zuzinjak, GSP GroupConsultant for the project, L.
Stewart, Manager Projects and Energy Management, and P. Forrest, Construction Project
Manager,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the upset
limit is beyond the allowance provided within the budget (B). Funding for this project is included
within the approved capital budget and an additional funding request report. In addition, the
estimated surplus from the design phase of the project is adequate to fund the deficit in the
construction phase of the project. The estimated surplus (E) will be closed out to the appropriate
reserves.
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Tender T19-177
City Hall Open Space Reconstruction Project
The total budget for all phases of this project is $ 11,800,000.00
Estimated Cost for this Phase of Work
Tender T19-177 costs including HST$ 12,077,454.69
less: HST rebate on tender$ (1,201,332.66)
Net Cost Being Awarded$ 10,876,122.03 A
Projected Additional Costs$ -
Total Estimated Cost for this Tender$ 10,876,122.03 C
Budget for this Phase of Work
City Hall Outdoor Spaces -Original Budget$ 7,610,000.00
City Hall Outdoor Spaces -Additional Funding$ 2,800,000.00
Total Budget for this Phase of Work$ 10,410,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C)$ (466,122.03)D
Estimated Surplus/(Deficit) from Previous Phases$ 490,047.36
Total Estimated Surplus/(Deficit)$ 23,925.33 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
N/A
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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