HomeMy WebLinkAboutCSD-20-003 - 2020 Tier 2 Community GrantsREPORT TO: Community and Infrastructure Services Committee
DATE OF MEETING:March 9, 2020
SUBMITTED BY: Kathleen Woodcock, Manager, Service Coordination and Improvement,
519-741-2200ext. 7597
PREPARED BY:Carrie Kozlowski, Executive Assistant, 519-741-2200 ext. 7395
WARD (S) INVOLVED:All Ward(s)
DATE OF REPORT:February 20, 2020
REPORT NO.:CSD-20-003
SUBJECT:2020 Tier 2 Community Grants
___________________________________________________________________________
RECOMMENDATION:
That 2020 Tier 2 community grants in the amount of $177,176be approved as outlined in
Appendix A attached to Community Services Department report CSD-20-003; and further
That the following organizations be approved to more to the Tier 1 grant process for the
2021 grant cycle:
1.The New Quarterly Literary Society (Wild Writers Festival)
2.NUMUS
3.Spiritus Ensemble
BACKGROUND:
Tier 2 community grants are intended to assist organizations/groups that provide not for profit
services within the City of Kitchener for the common good of residents. Organizations/groups
providing municipal services in the areas of arts and culture, special events, sportsand
recreation and community support and development are considered for funding. Tier 2 grants
typically fund new or emerging community organizations, events, and/or, initiatives. In 2019, Tier
2 grants ranged from $750 to $10,000.
Organizations/groups applying for funding to the City of Kitchener for the first time or those who
have received a Tier 2 grant in previous years are eligible to apply. Tier 1 organizations are
eligible to apply for Tier 2 funding only for one-time special projects or events.
A Peer and Staff Review Committee, comprised of three community volunteers and seven staff
(representing arts and creative industries, special events, sport development, community
development and neighbourhood development) reviews applications using a variety of
assessment criteria such as community need, organizational need and capacity, partnership
support and financial analysis. This committee allocates resources within budget availability and
makes recommendations to Council.
*** This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
5 - 1
In November 2018, Councildelegated the consideration of appeals to a panel of staff, including
theDirector, Neighbourhood Programs and Services; Director, Sport and Executive Director,
Economic Development (CSD-18-088).
REPORT:
This report identifies organizations that appliedfor 2020Tier 2 grants, outlines the process used
in assessing these applications and provides the Peer and Staff Review Committee’s
recommendations for grant allocations. The process for 2020Tier 2 grants included:
a public information session held on November 13, 2019
an application deadline of 5:00 pm on November 25, 2019
a review and assessment of applications by a Peer and Staff Review Committee using
the city’s Grant Allocation Assessment Framework
grant recommendations made by the Peer and Staff Review Committee over a series of
meetings on January 14, 15, 16 and 22, 2020 to allocate resources
an appeal submission deadline of 9:00 am on February 10, 2020
a meeting of the appeal panel on February 18, 2020to review appeals
a notification to grant applicants of the Peer and Staff Review Committee’s
recommendations
Staff received 66Tier 2 grant applications, for a total request of $467,258in grant funding for
2020. The total amount of Tier 2 funding available for 2020is $176,239. Members of the Peer
and Staff Review Committee (PSRC) reviewed each grant application in detail and, using the
Grant Allocation Assessment Framework made decisions on grant allocations within budget
availability.The PSRCrecommended the funding of 51 groups at a funding level of $176,176.
The appeal panel ultimately recommends the funding of 52 groups at a funding level of $177,176
(see Appendix A).
Committee members, both community volunteers and staff, spent considerable time and effort
reviewing and assessing each application. Each member spent approximately 25– 30 hours
reviewing the applications individually. The committee met fourtimes for a total of ten hours to
make its final recommendations. The diversity of knowledge and expertise at the Peer and Staff
Review Committee level, as well as the detailed review of each application package, ensures
that each application is considered in context with all other applications when determining which
grant requests should be recommended for funding.
Appendix A outlines the grant applicants, the requested amounts and the final grant
recommendations.
This report also recommends the transfer of several organizations from the Tier 2 to the Tier 1
grant process. The Council approved FIN-GRA-525 states that organizations/groups receiving
Tier 2 funding can be considered for Tier 1 funding after having received support from the City
of Kitchener for five years or more. To receive Tier 1 funding, an organization must also be
5 - 2
incorporated, or agree to become incorporated within a specific timeframe, as a not for profit
corporation and must enter into a legal agreement with the City, from one to five years in length.
The agreements outline the responsibilities of the City and the responsibilities of the grant
recipients including details of services/events for which the grant is provided, financial reporting
requirements, and insurance/indemnity requirements.
The chart below provides a summary of the organizations recommended to transfer to the Tier
1 grant process for the 2021 grant cycle. If approved, these groups will move with a base grant
amount equal to their 2020Tier 2 grant. Note that as aresult of this change, there will be a
corresponding reduction of $9,500in the amount of funding available for Tier 2 grants in 2021.
2020 grant Previous Tier 2
OrganizationType of grant
recommendationfunding
The New Quarterly Literary Society$2,000Cash2015-2019
(Wild Writers Festival)
NUMUS$4,000Cash2015-2019
Spiritus Ensemble$3,500Cash2015-2019
Total$9,500
Grant Appeals
In late January, staff notified all Tier 2 grant applicants of the Peer and Staff Review Committee’s
recommendations for Tier2 grant allocations and advised them of their opportunity to submit a
written appeal. Staff received appeals from twoorganizations. The total value of the appeals is
$3,300:
1.Age of Majority Singers (appealed its recommended allocation. Amount under appeal:
$1,000in kind)
2.The People’s Climate Foundation (appealed the recommended denial of its application.
Amount under appeal: $2,300)
Upon review of the appeal submissions, the appeal panel allocated each appellant $500.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report supports the achievement of the city’s strategic vision through
the delivery of core service.
FINANCIAL IMPLICATIONS:
The budget for 2020Community Grants Tier 2 is $176,239.
The Peer and Staff Review Committee and subsequently the appeal panel recommends a total
allocation of $177,176, meaning that the Tier 2 grants budget will beoverspent by $937.It is
likely some of the funding allocated to Tier 2 groups for inkind support will not be fully utilized
which will offset this budget overage. If this does not occur, this overage would create a negative
5 - 3
variance that would either be offset bysurpluses in other areas of funded through the Tax
Stabilization Reserve.
COMMUNITY ENGAGEMENT:
INFORM – The 2020Tier 2 community grant program was advertised on the city’swebsite, on
social media, the Kitchener Citizen and Active Kitchener. Previous Tier 2 grant recipients
received information about the 2020grant process. These groups were also invited to attend a
public information session on November 13, 2019to meet sector staff and learn more about the
Tier 2 grant program.
All grant applicants were informed of the Peer and Staff Review Committee’s grant
recommendations and were invited to submit written appeals for consideration by the staff
appeal panel.
This report has been posted to the city’s website with the agenda in advance of the
council/committee meeting.
CONSULT – The Peer andStaff Review Committee provided invaluable expertisethroughout
the assessment process. Their commitment and dedication are very much appreciated.
ACKNOWLEDGED BY: Michael May, Deputy CAO, Community Services Department
5 - 4
Appendix A
CSD-20-003 - 2020 Tier 2 Community Grants
Final grant
Type of final
Type of grant
recommendation
Organization NameGrant requestgrant
request
(after appeals
recommendation
process)
Age of Majority Singers$6,500(in kind)$6,000(in kind)
Alzheimer Society Waterloo Wellington$25,000$0
Arts4All$3,000$3,000
(Chandler Mowat Afterschool Art Program)
Arts4All (Young@rt)$4,700($4,000 cash,$2,700($2,000 cash,
$700 in kind)$700 in kind)
Belmont Village Bestival$17,005($10,000 cash,$5,500($2,500 cash,
$7,005 in kind)$3,000 in kind)
Big Brothers Big Sisters of Waterloo Region$5,984(5,000 cash,$5,984(5,000 cash,
$984 in kind)$984 in kind)
Blank Page Initiative$800(in kind)$800(in kind)
Brain Injury Association Waterloo-Wellington$2,000$0
Bulgarian Folk Dance School$2,500(in kind)$1,500(in kind)
(Hopa-Tropa, Eha-Ha)
Caribbean Dreams Concert$9,500(8,000 cash,$4,700($3,500 cash,
$1,500 in kind)$1,200 in kind)
Centre for Sound Music Education$5,403($3,000 cash,$2,403(in kind)
$2,403 in kind)
Cherry Park Neighbourhood Association$2,830(in kind)$2,830($870 cash,
(Cherry Festival)$1,960 in kind)
Community Coalition on Refugee and$3,500($2,500 cash,$3,500($2,500 cash,
Immigrant Concerns$1,000 in kind)$1,000 in kind)
Community Kitchen Co-operative Kitchener$9,620($8,000 cash,$7,720($6,100 cash,
Waterloo Inc.$1,620 in kind)$1,620 in kind)
Community Ministry$5,000$0
Cosmic Fishing Theatre$2,300($2,000 cash,$0
$300 in kind)
Crossroads Productions$1,600($1,000 cash,$1,600($1,000 cash,
$600 in kind)$600 in kind)
Cycle Waterloo Group$12,500(in kind)$5,000(in kind)
Divest Waterloo / Faith & the Common Good$5,100($4,700 cash,$3,400($3,000 cash,
$400 in kind)$400 in kind)
Forusgirls Foundation$17,302($14,999 cash,$0
$2,303 in kind)
Frontier College$5,005($3,500 cash,$1,505(in kind)
$1,505 in kind)
Grand River Film Festival$4,500$3,500
Grand River Voices$6,000($3,000 cash,$3,350($1,500 cash,
$3,000 in kind)$1,850 in kind)
Green Light Arts$10,000($9,000 cash,$8,000($7,000 cash,
$1,000 in kind)$1,000 in kind)
Green Valley Neighbourhood$2,000$2,000
Hohner Avenue Porch Party$3,000$3,000
Homer Watson House and Gallery$2,000$0
iHelp$19,500$0
In the Cove$5,300($5,000 cash,$4,300($4,000 cash,
An Experimental Performance Series$300 in kind)$300 in kind)
Irish Real Life Festival$5,800($5,000 cash,$4,000
$800 in kind)
JM Drama Alumni$10,000$10,000
Kitchener Chamber Music Festival$26,500($24,000 cash,$0
$2,500 in kind)
KW Art Gallery$2,500$2,500
KW Comicon Group$5,275(in kind)$5,275(in kind)
K-W Musical Productions$5,000($4,000 cash,$4,000($3,000 cash,
$1,000 in kind)$1,000 in kind)
Kwartzlab Society Inc.$3,500$3,500
Levant$14,000$4,000
1
5 - 5
Appendix A
CSD-20-003 - 2020 Tier 2 Community Grants
Final grant
Type of final
Type of grant
recommendation
Organization NameGrant requestgrant
request
(after appeals
recommendation
process)
Maker Expo Events Organization Inc. $10,000($5,000 cash, $7,000($2,000 cash,
$5,000 in kind)$5,000 in kind)
Marit Collective$10,000($9,000 cash, $3,000($2,000 cash,
$1,000 in kind)$1,000 in kind)
Midtown Radio80002000
North Six Neighbourhood Association$14,150$0
North Six Neighbourood Association $1,300$1,300
(Earth Day)
NoteWorthy Singers$2,000$2,000
Numus Inc.$10,000$4,000
O.E.I. Onsite Education Inc. $12,000$0
Optimist Club of Southwest Kitchener$1,250(in kind)$1,250(in kind)
Page 1$5,000$2,000
Pat the Dog Theatre Creation$12,500$5,000
Pins and Needles Fabric Company/Women $10,000$3,500
Driven Inter-Arts
Rainbow Reels Queer and Trans Film $2,400($1,600 cash, $1,800($1,200 cash,
Festival$800 in kind)$600 in kind)
Red Maple Senior Club$1,500$1,000
Rockway Entertainers$5,200($5,120 cash, $1,580($1,500 cash,
$80 in kind)$80 in kind)
Schneider Creek Porch Party$5,020($4,500 cash, $3,000($2,500 cash,
$520 in kind)$500 in kind)
Somali Canadian Association of Waterloo $10,000$5,000
Region
SPECTRUM - Waterloo Region's Rainbow $5,500($3,500 cash, $5,000($3,500 cash,
Community Space$2,000 in kind)$1,500 in kind)
Spiritus Ensemble Inc.$4,500$3,500
Studio D20$5,000$2,000
Textile$2,300$2,000
The New Quarterly Literary Society $6,388$2,000
(Wild Writers Literary Festival)
The People's Climate Foundation$2,300$500
THEMUSEUM$2,500$0
Tri City Flow$5,747($5,497 cash, $0
$250 in kind)
Tri-City Indo Canadian Club$15,000$0
Tri-City Super Con$17,000($12,000 cash, $0
$5,000 in kind)
Unwrap Theatre$7,500$2,000
Waterloo Region Nonviolence$1,179(in kind)$1,179(in kind)
Totals$467,258$177,176
2
5 - 6