HomeMy WebLinkAboutKHI - 2020-01-15Minutes
Board of Directors Meeting
�tchener Wednesday, January 15, 2020
ou mg City of Kitchener City Hall,
Schmalz Room
PRESENT Chair: Ted B.
Directors: Bil I., Matt R., Michael M., Filipe M., Debbie C
Associate Members: Mary H.
General Manager: Lori T.
Manager of Accounting and Administration: Scott T.
Manager of Facilities: Greg O.
Recorder: Rebecca W.
Guests: Jordan S. and Mohsan A. of TOKEN Creative Services
REGRETS Directors: Richard P., Mayor Berry Vrbanovic, Andre C.
Associate Members: Cassandra O., Barb B.
1 Meeting Opening
Ted B. called meeting to order at 4:02 PM.
1.2 Chair Opening Remarks
1.3 Approval of Agenda
Res #01-01-20: Approval of Agenda
On a motion by Bil I,, seconded by Mike M. and CARRIED, that the agenda be
approved.
1.4 Previous Minutes
1.4.1 Res #01-02-20: approval of Board Minutes - November 20, 2019
On a motion by Bil I., seconded by Matt R. and CARRIED, it was resolved that the
minutes of the Board Meeting of November 20, 2019 be accepted as true.
1.5 Website Upgrade
Presentation: Token Creative Services
2 Finance and Administration Business
2.1 Financial Reports - Operating Fund for the period ended December 31, 2019
Res #01-04-20: Financial Report for the period ended December 31, 2019
On a motion by Bil I., seconded by Mike M. and CARRIED, that the Financial Report
for the period ended December 31, 2020 be approved as presented.
2.2 Vacancy Placement Report for the period ended December 31, 2019
2.3 Arrears Report for the period ended December 31, 2019
2.4 Loan to KHI - 430 Connaught - Interest Accrued
Res #01-05-20: Loan to KHI - 430 Connaught - Interest Accrued
On a motion by Deb. C., seconded by Fil M. and CARRIED, that the Board approve
the forgiveness of the interest of $22,318 on the $565,000 demand loan from KNPPMI
to KHI.
3 Facilities Operations/ Property Management Business
Capital Fund Report of Expenditures for the period ended December 31,
3.1 2019
4 Matters of Discussion
4.1 General Manager's Report
HR Practices Presentation - Power Point - Q&A (brought forward from
4.2 December 2019 agenda)
5 Consent Agenda Items
5.1 Report from Committees
Res #01-06-20: HR Policy Portfolio
On a motion by Bil I., seconded by Matt R. and CARRIED, that the HR Policy
Portfolio be approved as recommended by the Resource Committee and included in
the Consent Aqenda.
5.1a Resource Committee Report - HR Policy Portfolio
5.1b Resource Committee Report - Performance Management and Compensation
6 In -Camera Business
6.1 Motion to go In -Camera
Res# 01-07-20 Motion to go In -Camera
On a motion by Matt R., seconded by Deb C. and CARRIED, it was resolved that the
Board meeting move to In -Camera.
6.2 Personnel/Legal Matter
6.3 Motion to come out of In -Camera
Res# 01-08-20 Motion to move out of In -Camera
On a motion by Mike M., seconded by Bil I. it was resolved that the Board meeting
move out of In -Camera.
7 Matters for Noting [discussed only on exception basis]
7.1 Correspondence
7.2 Board Business
7.3 Other Matters
8 Meeting Closing
8.1 Next Meeting, February 19, 2020
8.2 Meeting Adjourned
Res# 01-09-20: Motion to Adjourn
On a motion by Bil I., seconded by Matt R. and CARRIED, it was resolved that the
Board meeting of January 15, 2020 be adjourned at 5:57 PM.
1 GI / /2-02-0
Date _ Cha
M. MOONEY FEB 19 2029
Date Vice Chair