HomeMy WebLinkAboutFIN-20-018 - T19-220 Fire Hall No. 4 Roof Replacement
REPORT TO: Committee of the Whole
DATE OF MEETING: 2020-03-23
SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY: Adam Buchholtz, Associate Procurement Specialist, 519-741-2200 ext.
7217
WARD (S) INVOLVED: Ward 2
DATE OF REPORT: 2020-03-01
REPORT NO.: FIN-20-018
SUBJECT: T19-220 Fire Hall No. 4 Roof Replacement
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-220 Fire Hall No. 4 Roof Replacement, be awarded to Atlas-Apex Roofing
Inc., Etobicoke, Ontario, at their tendered price of $231,482., plus H.S.T. of $30,092.66, for
a total of $261,574.66.
BACKGROUND:
The flat roof at Fire Hall No. 4 (25 Fairway Rd N.) is at the end of its service life. A roof condition
assessment by IRC Building Sciences Group identified the flat roof portion to be in fair to poor
condition. The sloped metal roof is also developing rusted and oxidized areas. This tender covers
the replacement of the entire flat roof portion and will have the sloped metal roof coated with a
compound designed to extend its service life and to enhance its appearance.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply:
a. the value of the Bid being recommended for award including any contingency
Tenders were advertised publicly on the City of Kitchener website. Documents were
downloaded by five (5) interested parties and by the closing date of Friday January 24, 2020 five
(5) tenders had been received.
The following tenders were received:
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Bid Price
Atlas-Apex Roofing Inc. Etobicoke ON $261,574.66 *
Bothwell Accurate Co. Inc. Mississauga ON $271,685.90
Viana Roofing & Sheet Metal Ltd Toronto ON $276,544.90
Semple Gooder Roofing Corporation Toronto ON $279,336.00
Atlantic Roofers Ontario Ltd. Hamilton ON $299,676.00
The tenders were reviewed by A. TenBruggencate, Facilitator Emergency Preparedness, J.
Edmondson, Manager Facilities Management, and J. Cietwierkowski, IRC Building Sciences
Group, oncur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this project is
included within the approved capital budget. The estimated deficit (D) will be funded from
the existing capital balance in the Roof - General Provision account. There are sufficient
funds in the account to fund the deficit.
Tender T19-220
Fire Hall No. 4 Roof Replacement
Estimated Cost for this Tender
Tender T19-220 costs including HST $ 261,574.66
less: HST rebate on tender (26,018.58)
Net Cost Being Awarded 235,556.08 A
Projected Additional Costs -
Total Estimated Cost for this Tender $ 235,556.08 C
Budget for this Tender
Roof - Fire Station #4 150,000.00
Total Budget 150,000.00 B
Estimated Surplus/(Deficit) for this Proposal (B - C) (85,556.08) D
to be funded from existing capital balance in Roof - General
Provision
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department