HomeMy WebLinkAboutFIN-20-019 - T19-221 Rockway Golf Course Roof ReplacementREPORT TO:Committee of the Whole
DATE OF MEETING:2020-03-23
SUBMITTED BY:Ryan Scott, Manager of Procurement, 519-741-2200ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist,519-741-2200 ext.
7217
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-03-01
REPORT NO.:FIN-20-019
SUBJECT:T19-221 Rockway Golf Course Roof Replacement
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T19-221 Rockway Golf Course Roof Replacement, be awarded to Atlas-Apex
Roofing Inc.,Etobicoke, Ontario, at theirtendered price of $133,451,plus H.S.T. of
$17,348.63, for a total of $150,799.63.
BACKGROUND:
In a recent roof condition assessmentof the Rockway Golf Course clubhouse roofby IRC
Building Sciences Group, two roof sections were identified to be in fair to poor condition,
requiring replacement.During the assessment an additional roof area was determined to be
requiring repair at this time.This tender is forthe complete replacement of the two roof sections
identified as fair/poor condition as well as required repairs to the other roof area.
REPORT:
As per clause 170.7.3 of the Purchasing By-law 2017-
Value, the Director of Supply Services shall submit a report to Council recommending award of
a purchase greater than $100,000 if any one or more of the following conditions apply:
a. the value of the Bid being recommended for award including any contingency
allowance
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by five(5) interested parties and by the closing date of Friday January 24, 2020 five
(5) tenders had been received.
The following tenders were received:
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
6.b-1
Bid Price
Atlas-Apex Roofing Inc.Etobicoke ON$150,799.63*
Viana Roofing & Sheet Metal LtdToronto ON$156,697.10
Semple Gooder Roofing CorporationToronto ON$165,714.50
Atlantic Roofers Ontario Ltd.Hamilton ON$180,122.00
Bothwell Accurate Co. Inc.Mississauga ON$183,257.75
The tenders were reviewed by A. TenBruggencate, Facilitator Emergency Preparedness, J.
Edmondson, Manager Facilities Management, and J. Cietwierkowski, IRC Building Sciences
Group,
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the
upset limit is beyond the allowance provided within the budget (B). Funding for this project is
included within the approved capital budget. The estimated deficit (D) will be funded from
the existing capital balance in the Roof -General Provision account. There are sufficient
funds in the account to fund the deficit.
Tender T19-221
Rockway Golf Course Roof Replacement
Estimated Cost for this Tender
Tender T19-221 costs including HST$150,799.63
less: HST rebate on tender(14,999.89)
Net Cost Being Awarded135,799.74 A
Projected Additional Costs -
Total Estimated Cost for this Tender$135,799.74 C
Budget for this Tender
Roof -Rockway Golf Club House 75,000.00
Total Budget$75,000.00 B
Estimated Surplus/(Deficit) for this Proposal (B -C)(60,799.74)D
to be funded from existing capital balance in Roof -General
Provision
6.b-2
COMMUNITY ENGAGEMENT:
INFORM the
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
6.b-3