HomeMy WebLinkAboutFIN-20-032 - T20-009 Storm Water Management Facility (SWMF) 65 RetrofitREPORT TO:Committee of the Whole
DATE OF MEETING:2020-03-23
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward5
DATE OF REPORT:2020-03-10
REPORT NO.:FIN-20-032
SUBJECT:T20-009Storm Water Management Facility (SWMF) 65 Retrofit
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-009Storm Water Management Facility (SWMF) 65 Retrofit, be awarded
to Clearway Construction Inc., Concord, Ontario, at theirtendered price of $4,648,999.57,
including provisional items and contingencies of $1,221,880.00,plus H.S.T. of
$604,369.94, for a total of $5,253,369.51.
BACKGROUND:
SWMF 65 is a 2.3-hectare stormwater management facility (SWMF) bound by Strasburg Road,
McIntyre Drive, and McBrine Drive; it controls 178 hectares of the Upper Strasburg Creek
subwatershed. It is one (1) of six (6) facilities constructed in 1983 and was constructed in an
online (i.e. in line with the creek) configuration.
The proposed retrofit works will take the facility offline by installing a bypass channeland will
include the construction of:
A naturalized by-pass channel that connects the upstream and downstream reaches of
the Upper Strasburg Creek,
Cooling features to mitigate temperatures discharging into the sensitive receiver,
Offline quantity and quality control features,
An armourstone weir, and
Cable concrete maintenance access roads
Cost-Sharing with the Region of Waterloo:
Per the existing cost sharing arrangement, the City will invoice the Region5.5% of the overall
project cost.
This project is scheduled to begin inJune 2020, weather permitting,with a four-month
construction window.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by two(2)pre-qualifiedparties and by the closing date of Wednesday March 4,
2020,two(2) tenders had been received.
The following tenders were received:
Bid Price
Clearway Construction Inc.ConcordON$5,253,369.51*
560789 Ontario Limited o/a
R&M ConstructionActonON$5,523,600.04
The tenders were reviewed by C.Denich, Aquafor Beech Limited,
project and S.Brickman,Design and Construction Project manager, Storm & Sanitary Utilities
who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this report suppo
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost of this adjusted proposal (A), is fair and reasonable but the upset limit exceeds the
budget allowance (B) for the project. Funding for this purchase is included in the capital forecast
and provided by the SWM Facility Retrofits Program, the Watercourse Improvement Program
account and the surplus available in the account. The estimated surplus (E) will be returned to
the Storm Utility Capital Reserve account upon completion of the project.
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Tender Report T20-009
SWMF 65 Trillium at McIntyre
The total budget for all phases of this project is 5,123,000.00
Estimated Cost for this Phase of Work
Tender T20-009 costs, including HST 5,253,369.51
less: HST rebate on tender (522,547.32)
Net Cost Being Awarded 4,730,822.19 A
Costs Incurred to Date
Projected Costs: Staff Time/Material Testing 23,000.00
Total Estimated Cost for this Phase of Work$4,753,822.19 C
Budget for this Phase of Work
SWMF 65 Trillium at McIntyre 1,000,000.00
SWM Pond Retrofit Program 2,455,000.00
Watercourse Improvement Program -Creek work908,000.00
Region of Waterloo -5.5% Cost Sharing 260,000.00
Total Budget for this Phase of Work$ 4,623,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) (130,822.19)D
Balance in account, net of encumbrances131,280.65
Total Estimated Surplus/(Deficit) $ 458.46 E
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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