HomeMy WebLinkAboutFIN-20-027 - T20-013 Hebel Place and Peter Street Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2020-03-23
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-03-09
REPORT NO.:FIN-20-027
SUBJECT:T20-013Hebel Place (Courtland Avenue East to St. George Street) and
Peter Street (Church Street to Whitney Place)Road Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-013Hebel Place (Courland Avenue East to St. George Street) and Peter
Street (Church Street to Whitney Place) Road Reconstruction, be awarded to Sierra
Infrastructure Inc., Woodstock, Ontario, at their tendered price of $4,130,078.05,including
provisional items and contingencies of $376,717.,plus H.S.T. of $536,910.15, for a total of
$4,666,988.20.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Hebel Place (between Courtland
Avenue and St. George Street) approximately 185 metresand Peter Street (between Church
Street and Whitney Place) approximately 497 metres.The services were originally constructed
replacement.
The work includes the replacement of the existing sanitary sewer, storm sewer, water supply
system, roadway, curb and gutter, sidewalks and municipal service connections to the street
property line.
The administration, design and tendering of this project has been completed by AECOM staff,
the construction administration and inspection of this project will be completed by AECOM staff
as well.
reconstructions.
Funding for this project has been approved by council as part of the 2020 budget process. The
project is scheduled to begin April 14, 2020 weather permitting.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-three(33) interested parties and by the closing date of Wednesday
February 26, 2020,two(2) tenders had been received.
The following tenders were received:
Bid Price
Sierra Infrastructure Inc.Woodstock ON$4,666,988.20*
Terracon Underground LtdBrantfordON$4,974,711.56
The tenders were reviewed by C.Argueta, AECOMY.
Bhattachan, Project Manager, Engineering Design and Approvals who concur with the above
recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes allregulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset
limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is
included within the approved capital forecast. The estimated deficit (E) will be funded from the
WIP Road Reconstruction general account. There are sufficient funds in the account to fund the
deficit.
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Tender T20-013
Hebel Place and Peter Street Reconstruction
The total budget for all phases of this project is $ 4,448,000.00
Estimated Cost for this Phase of Work
Tender T20-013 costs, including HST 4,666,988.20
less: HST rebate on tender (464,220.57)
Net Cost Being Awarded 4,202,767.63 A
Projected Costs: Staff Time/Material Testing 39,925.60
Total Estimated Cost for this Phase of Work$ 4,242,693.23 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility 1,829,000.00
WIP -Road Reconstruction -Stormwater Utility 790,000.00
WIP -Road Reconstruction -Water Utility 1,233,000.00
Disaster Mitigation and Adaptation Fund Grant 125,000.00
Cost Sharing -Private Retaining Wall 12,200.00
Total Budget for this Phase of Work$ 3,989,200.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) (253,493.23)D
Estimated Surplus/(Deficit) from previous phases (59,566.27)
Total Estimated Surplus/(Deficit) $ (313,059.50)E
COMMUNITY ENGAGEMENT:
INFORM This report has been posted to
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill though Road Reconstruction June 17, 2019,
Community and Infrastructure Services Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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