HomeMy WebLinkAboutFIN-20-030 - T20-032 Elmsdale Park ImprovementsREPORT TO:Committee of the Whole
DATE OF MEETING:2020-03-23
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Brad Kowaleski,Procurement Specialist,519-741-2200 ext. 7063
WARD (S) INVOLVED:Ward6
DATE OF REPORT:2020-03-10
REPORT NO.:FIN-20-030
SUBJECT:T20-032 Elmsdale Park Improvements
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RECOMMENDATION:
That Tender T20-032Elmsdale Park Improvements, be awarded to JB Construction
Management Corporation,St. George, Ontario, at theirtendered price of $689,974.67,
including provisional items and contingencies of$196,451.45,plus H.S.T. of $89,696.71,
for a total of $779,671.38.
BACKGROUND:
Elmsdale Park is located at 55 ElmsdaleDrive, within Ward 6.The neighbourhood park which
encompasses 2.47 ha is the only green space within the boundaries of the 7/8 Expressway,
Ottawa St. S., Strasburg Rd. and Westmount Rd E.
Elmsdale Park was chosen to be one of two parks for the participatory budget pilot program in
2018, and extensive consultation and engagement through this process informed a design for
enhanced park amenities at Elmsdale Park by late 2018. Site preparatory works in late 2018 to
prepare for 2019 construction identifiedthe presence of significant landfill material and cap and
methane vent deficiencies. This work identified that the proposed park amenities were not
suitable for Elmsdale and that remedial work to the venting and cap was required.
Staff have relied on MTE Consultants for support in addressing the issues at Elmsdale Park
and developing a remediation plan, in concert with staff developing park improvement
concepts that rely on the findings of the engagement and consultation completed to date.A
final design was completed in early 2020 that included improvements to the methane vent
system, enhancement of the existing soil cap, and the following park site amenities:
Playground with: play berm & embankment slide; stand-alone play elements; natural
sand play area; armourstone seating.
Sand volleyball court (with the provision to swap-out for a swing setin the same area)
Picnic tables
Informal soccer pitch with goals
Bench seating
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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Crushed stone pathways
New tree plantings
Turf berms
Wildflower meadow area
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-one(31) interested parties and by the closing date of FridayFebruary 28,
2020,eight(8) tenders had been received.
The following tenders were received:
Bid Price
JB Construction Management Corp.St. George, ON$779,671.38*
39 Seven Inc.Guelph,ON$795,655.91
Cambium Site Contracting Inc.Erin, ON$858,433.96
Yard Weasels IncFergus, ON$861,375.27
Melfer Construction Inc.Stouffville, ON$919,820.00
CEDARGREEN Landscape Contractors Ltd. Concord, ON$946,488.71
TDI International Ag Inc dba Eco Blue SystemsMono, ON$978,162.34
CSL Group LtdAncaster, ON$1,012,102.93
The tenders were reviewed by K.Leasa, Landscape Architect, and MTE Consultants Inc.,the
,who concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The
the delivery of core service.
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FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset
limitis within the funding available (B) for this project. Funding for this project is included within
the approved capital budget. The estimated surplus (D) will be closed tothe tax capital reserve
at the conclusion of the project.
T20-032
Elmsdale Park Improvements
Estimated Cost
Tender T20-032 costs, including HST$ 779,671.38
less: HST rebate(77,553.12)
Net Cost Being Awarded702,118.26 A
Costs incurred to date (Consulting, Permits,Planning)120,331.20
Projected additional costs (25% contingency)205,500.00
Staffing 50,000.00
Total Estimated Cost$1,077,949.46 C
Budget
Environmental Remediation General Provision1,100,000.00
Total Budget$1,100,000.00 B
Estimated Surplus/(Deficit) (B-C) 22,050.54D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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