HomeMy WebLinkAboutFIN-20-020 - T20-037 Roof Replacement - Kitchener Memorial AuditoriumREPORT TO:Committee of the Whole
DATE OF MEETING:2020-03-23
SUBMITTED BY:Ryan Scott,Manager of Procurement, 519-741-2200 ext. 7214
PREPARED BY:Adam Buchholtz, Associate Procurement Specialist519-741-2200 ext.
7217
WARD (S) INVOLVED:Ward 10
DATE OF REPORT:2020-03-10
REPORT NO.:FIN-20-020
SUBJECT:T20-037 Roof Replacement Kitchener Memorial Auditorium
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-037 Roof Replacement Kitchener Memorial Auditorium, be awarded to
Atlantic Roofers Ontario Ltd.,Hamilton, Ontario, at their tendered price of $962,000,
including provisional items of $52,000 plus H.S.T. of $125,060, for a total of $1,087,060.
BACKGROUND:
The Kitchener Auditorium roof sections 6.1, 2.1 and 1.2 are at the end of their useful service
lives and require replacement. IRC Building Sciences Grouproofing consultant,
recently assessed these three(3)roof areas and assigned them a poor condition rating,
recommending immediate replacement.
REPORT:
Tenderswere advertised publicly on the City of Kitchenerwebsite. Documents were downloaded
by five(5)pre-qualifiedparties and by the closing date of Friday March 6, 2020,five(5) tenders
had been received.
The following tenders were received:
Bid PriceBid Price
Incl. Provisional
Atlantic Roofers Ontario Ltd.Hamilton ON$1,028,300.00$1,087,060.00
Atlas-Apex Roofing Inc.Etobicoke ON$1,070,526.97$1,146,604.22
Semple Gooder Roofing
CorporationToronto ON$1,076,438.00$1,164,239.00
Viana Roofing & Sheet Metal Ltd.Toronto ON$1,091,839.90$1,159,865.90
Bothwell-Accurate Co. Inc.Mississauga ON$1,117,982.45$1,224,609.25
***This information is available in accessible formats upon request. ***
Please call 520-741-2345 or TTY 1-866-969-9994for assistance.
6.h-1
The tender was reviewed by A. Tenbruggencate, Facilitator Emergency Preparedness, J.
Edmondson, Manager Facilities Management, and J. Cietwierkowski, IRC Building Sciences
consultant on the projectwho concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation of this
the delivery of core service.
FINANCIAL IMPLICATIONS:
The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the
upset limit is within the budget allowance (B) provided within the budget. Funding for this
tender is included within the approved capital budget. The estimated surplus (D) will be
closed out to the Federal Gas Tax Reserve.
Tender T20-037
Roof Replacement -Kitchener Memorial Auditorium
Estimated Cost for this Tender
Tender T20-037 costs including HST$1,087,060.00
less: HST rebate on tender(108,128.80)
Net Cost Being Awarded 978,931.20 A
Projected Additional Costs -
Total Estimated Cost for this Tender$ 978,931.20 C
Budget for this Tender
Roof -Aud (KMAC & Dom Cardillo Bowl) 1,000,000.00
Total Budget$1,000,000.00 B
Estimated Surplus/(Deficit) for this Tender (B -C) 21,068.80 D
COMMUNITY ENGAGEMENT:
INFORM
council / committee meeting.
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
6.h-2