HomeMy WebLinkAboutFIN-20-033 - T20-039 Mill Street Road ReconstructionREPORT TO:Committee of the Whole
DATE OF MEETING:2020-03-23
SUBMITTED BY:Ryan Scott,Manager of Procurement,519-741-2200 ext. 7214
PREPARED BY:Polina Semenov, Procurement Specialist,519-741-2200 ext. 7037
WARD (S) INVOLVED:Ward9
DATE OF REPORT:2020-03-12
REPORT NO.:FIN-20-033
SUBJECT:T20-039Mill Street (Stirling Avenue to Ottawa Street)Road
Reconstruction
__________________________________________________________________________________________
RECOMMENDATION:
That Tender T20-039Mill Street (Stirling Avenue to Ottawa Street)Road Reconstruction,
be awarded to Terracon Underground Ltd., Brantford, Ontario, at theirtendered price of
$4,321,169.88,including provisional items and contingencies of $283,643.50,plus H.S.T.
of $561,752.09, for a total of $4,882,921.97.
BACKGROUND:
Engineering Services is proceeding with the reconstruction of Mill Street (Stirling Avenue to
Ottawa Street). The total length of the work is approximately 825 metres.The services were
The work includes the
replacement of the existing sanitary sewer, storm sewer, water supply system, roadway, curb
and gutter, sidewalks and municipal service connections to the street property line.
rastructure Program (WIP) for road
reconstructions
Funding for this project has been allocated over two years, 2020 and 2021. A deficit is projected
in the project and will be funded from the WIP Roads Reconstruction general account.
The project isatwo-year construction projectand is scheduled to begin May 4, 2020, weather
permitting.
REPORT:
Tenders were advertised publiclyonthe City of Kitchener website. Documents were
downloaded by thirty-four(34) interested parties and by the closing date of Wednesday March
11, 2020,five(5) tenders had been received.
***This information is available in accessible formats upon request. ***
Please call 519-741-2345 or TTY 1-866-969-9994for assistance.
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The following tenders were received:
Bid Price
Terracon Underground Ltd.BrantfordON$4,882,921.97*
Regional Sewer and WatermainLtdCambridgeON$5,186,617.90
Sierra Infrastructure Inc WoodstockON$5,534,680.11
410754 Ontario Limited o/a
Sousa ConcreteCambridgeON$5,901,041.93
Lakeside ContractingCompany
LimitedMississaugaON$9,787,562.81
The tenders were reviewed by M.Sarnacki,Meritech Engineering,
project and K.Mick, Design & Approvals Engineerwho concur with the above recommendation.
ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN:
The recommendation
the delivery of core service.
FINANCIAL IMPLICATIONS:
In addition to the costs anticipated in this tender, the design and implementation of these types
of projects typically involves city staff and resources from across the corporation. These costs
are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be
itemized when they exceed $125,000. Included in this line item are staff time and expenses for
all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation
Planning. The line item also includes all regulatory permitting, geotechnical and material testing,
detouring and traffic control, alternate access and parking requirements and any other
miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during
construction and contract administration.
The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the
upset limit exceeds the budget allowance (B) provided within the budget. Funding for this
purchase is included within the approved capital forecast, in 2020 and 2021. The estimated
deficit (E) will be funded from the WIP Road Reconstruction general account. There are
sufficient funds in the account to fund the deficit.
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Tender T20-039
Mill Street (Stirling to Ottawa) Reconstruction
The total budget for all phases of this project is $ 5,087,000.00
Estimated Cost for this Phase of Work
Tender T20-039 costs, including HST 4,882,921.97
less: HST rebate on tender (485,699.28)
Net Cost Being Awarded 4,397,222.69 A
Projected Costs: Staff Time/Material Testing 85,954.00
Total Estimated Cost for this Phase of Work$ 4,483,176.69 C
Budget for this Phase of Work
WIP -Road Reconstruction -Sanitary Utility 1,969,000.00
WIP -Road Reconstruction -Stormwater Utility 984,000.00
WIP -Road Reconstruction -Water Utility 1,327,000.00
Contribution from Transportation Planning -Stirling Line Painting 30,000.00
Total Budget for this Phase of Work$4,310,000.00 B
Estimated Surplus/(Deficit) for this Phase of Work (B -C) (173,176.69)D
Estimated Surplus/(Deficit) from previous phases (23,268.62)
Total Estimated Surplus/(Deficit) $ (196,445.31)E
COMMUNITY ENGAGEMENT:
INFORM the
council / committee meeting.
PREVIOUS CONSIDERATION OF THIS MATTER:
DSD-19-1402020 Sidewalk Infill though Roadway Reconstruction June 17, 2019,
Community and Infrastructure Service Committee
ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services
Department
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