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HomeMy WebLinkAboutCouncil Agenda - 2020-03-23CHRISTINE TARLING Director of Legislated Services & City Clerk Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street west, P.O. Box 1118 lsitchener, ON N2G 4G7 Phone: 519-741-2200 x 7809 Fax: 519-741-2705 Chris tine. tarling@kitch ener. ca Due to COVID-19 and recommendations by Waterloo Region Public Health to exercise social distancing, City Hall is closed to the public until April 6, 2020. Members of the public are invited to participate in this open meeting electronically by accessing the meeting live -stream video at kitchener.ca/watch now. While in-person delegation requests are not feasible at this time, members of the public are invited to submit written comments to Jeff Bunn, Deputy City Clerk, at jeff.bunn(a�kitchener.ca, which will be provided to the Mayor and Council prior to the meeting, and will form part of the public record. March 21, 2020 Mayor B. Vrbanovic and Members of Council Re: Special Council Meeting — Monday, March 23, 2020 — ADDENDUM Notice is hereby given that Mayor B. Vrbanovic has called a special meeting of City Council to be held electronically / in the Council Chamber on Monday, March 23, 2020 at approximately 6:30 p.m. to consider the following: 1. Municipal Emergencies Act, 2020 — Electronic Meeting Participation Mayor B. Vrbanovic has given Notice of Motion that he will introduce the following motion for consideration this date: WHEREAS The World Health Organization (WHO) on March 11, 2020 declared COVID-19 a pandemic, pointing to the over 118,000 cases of the coronavirus illness in over 110 countries and territories around the world and the sustained risk of further global spread; and, WHEREAS the Prime Minister has spoken about the need for all Canadians to increase our focus on social distancing as a way of slowing down the spread of the virus — and on March 17, 2020 the Province of Ontario declared a state of emergency; and, WHEREAS the City of Kitchener as of March 18, 2020 has closed all of its facilities to the public; and, Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. CHRISTINE TARLING Director of Legislated Services & City Clerk Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street west, P.O. Box 1118 lsitchener, ON N2G 4G7 Phone: 519-741-2200 x 7809 Fax: 519-741-2705 Chris tine. tarling@kitch ener. ca WHEREAS Coronaviruses is spread mainly from person-to-person and to limit interactions Members of Council and City staff are being encouraged to conduct all meetings electronically where possible; and, WHEREAS the Ministry of Municipal Affairs and Housing introduced Bill 187 on March 19, 2020 that would permit electronic participation in Council meetings without achieving in-person quorum; THEREFORE IT BE RESOLVED that City Council temporarily permit electronic meeting participation for all meetings of council (special council and caucus); THEREFORE IT BE FURTHER RESOLVED that during any period where an emergency has been declared to exist in all or part of the municipality under section 4 or 7.0.1 of the Emergency Management and Civil Protection Act, despite subsection (3.1) of the Municipal Act, 2001, a member of Council who is participating electronically in a meeting may be counted in determining whether or not a quorum of members is present at any point in time; and, despite subsection 3.2), a member of council can participate electronically in a meeting that is closed to the public; THEREFORE IT BE FURTHER RESOLVED that members participating electronically be permitted to vote on any matter before the Council and that electronic participants will be required indicate their vote by saying the words "For" or "Against" the motion when their name is called by the Mayor; THEREFORE IT FINALLY BE RESOLVED that a By-law be given three readings to amend the City of Kitchener Municipal Code Chapter 25 (Procedure) to allow for electronic participation. 2. In -camera Meeting Authorization Council is asked to enact the following resolution to authorize an in -camera meeting: "That an in -camera meeting of City Council be held immediately following this special council meeting to consider a matter related to the security of municipal property, and labour relations which is also subject to solicitor -client privilege." Recess and Re -convene The meeting will then recess and reconvene electronically / in the Council Chamber immediately following the in -camera meeting at approximately 7:00 p.m. Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. CHRISTINE TARLING Director of Legislated Services & City Clerk Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street west, P.O. Box 1118 lsitchener, ON N2G 4G7 Phone: 519-741-2200 x 7809 Fax: 519-741-2705 Chris tine. tarling@kitch ener. ca 3. Pandemic Response Update Mr. Dan Chapman, Chief Administrative Officer, will provide a verbal presentation on the City's Pandemic Response. 4. Housekeeping Update to Pandemic Policy — WITHDRAWN This report has been withdrawn from consideration. 5. DSD -20-064 — Financial & Economic Supports for Residents and Businesses Attached is Development Services Department report DSD -20-064 — Financial & Economic Supports for Residents and Businesses. 6. Tenders a. T19-220 —Fire Hall No. 4 Roof Replacement b. T19-221 — Rockway Golf Course Roof Replacement c. T20-009 — Storm Water Management Facility (SWMF) 65 Retrofit d. T20-013 — Hebel Place (Courtland Avenue East to St. George Street) & Peter Street (Church Street to Whitney Place) Road Reconstruction e. T20-018 — Ready Mix Concrete Supply and Delivery f. T20-027 — Closed Circuit Television (CCTV) Inspection of Gravity Sewers g. T20-032 — Elmsdale Park Improvements h. T20-037 — Roof Replacement — Kitchener Memorial Auditorium i. T20-039 — Mill Street (Stirling Avenue to Ottawa Street) Road Reconstruction j. T20-046 — Uniroyal -Goodrich Park Rehabilitation k. T20-050 — Containerized and Manual Collection of Waste and Recyclables: Co- operative Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. 7. Reports of Committees CHRISTINE TARLING Director of Legislated Services & City Clerk Corporate Services Department Kitchener City Hall, 2nd Floor 200 King Street west, P.O. Box 1118 lsitchener, ON N2G 4G7 Phone: 519-741-2200 x 7809 Fax: 519-741-2705 Chris tine. tarling@kitch ener. ca Attached is the Reports of Committees, dated March 9, 2020. 8. By-laws for Three Readings a. Being a by-law to amend Chapter 25 of The City of Kitchener Municipal Code with respect to Procedure. b. To confirm all actions and proceedings of the Council. Yours truly, C. Tarling Director of Legislated Services & City Clerk c: Corporate Leadership Team J. Bunn D. Saunderson Records Accessible formats and communication supports are available upon request. If you require assistance to take part in a city meeting or event, please call 519-741-2345 or TTY 1-866-969-9994. CITY OF KITCHENER COUNCIL IN -CAMERA AGENDA DATE: MONDAY, MARCH 23, 2020 TIME: IMMEDIATELY FOLLOWING SPECIAL COUNCIL MEETING (6:30 P.M.) LOCATION: CAUCUS ROOM Note: Any member of Council may question the appropriateness of a listed in -camera item. This may be done during the special Council meeting or at the beginning of the in - camera session. ITEMS FOR CONSIDERATION 11 Security of Municipal Property / Labour Relations / Solicitor -Client Privilege (Pandemic Response) (30 min) Staff will provide a verbal report with respect to this matter. C. TARLING CITY CLERK i Ii i l i I Irm .R ONVINMIT-001=11 REPORT TO: Special Council DATE OF MEETING: Tuesday, March 24 2020 SUBMITTED BY: Cory Bluhm, Executive Director, Economic Development, 519-741-2200 ext. 7065 PREPARED BY: Emily Robson, Manager of Arts & Creative Industries, 519-741-2200 ext. 7084 Saleh Saleh, Director, Revenue, 519-741-2200 ext. 7346 WARD (S) INVOLVED: All DATE OF REPORT: March 20, 2020 REPORT NO.: DSD -20-064 SUBJECT: Financial & Economic Supports for Residents and Businesses RECOMMENDATION: 1) As part of a municipal financial and economic recovery response to COVID-19, in support of residents, the workforce and local businesses who have been impacted by COVID-19, that the City initiate the following: a) Implementation of the Early Economic Support Plan for Residents and Businesses, as outlined in report DSD -20-064; b) In partnership with regional business development and workforce organizations, mobilization of working groups to identify interventions to support specific sectors of our economy; and, c) Development of a community financial support & recovery plan for residents and businesses. 2) That the City provide support to residents and businesses for 60 days by: a) Waiving penalties and interest on property taxes for the months of April and May 2020; b) Waiving late payment charges on utility bills and miscellaneous receivable invoices for the months of April and May 2020; c) Suspending utility disconnection and collection activities until May 31, 2020; and, d) Waiving Non Sufficient Fund (NSF) fees charged by the City on customer accounts for the months of April and May 2020. 3) That Kitchener City Council request the Minister of Energy direct the Ontario Energy Board to set all time -of -use rates for weekdays at the off-peak rate for the next 60 days or the period of the provincial public health emergency to provide relief, and that this *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 5-1 resolution be forwarded to the Minister of Energy, the Premier, Waterloo Region's MPPs, and other Waterloo Region municipalities. 4) That any necessary by-laws be enacted. BACKGROUND: The COVID-19 pandemic has created economic uncertainty and a financial strain on our community's businesses and residents. Social distancing measures have necessitated operational closures of bars, restaurants and public -gathering facilities, and lead to the closure, limiting of hours or reduction of productivity of many businesses across the city. Impacts have been felt across all economic sectors, resulting in a significant number of layoffs and/or reduced hours of our community's workforce. In total, the Kitchener -Waterloo -Cambridge Census Metropolitan Area (CMS) employs 309,500 residents across more than 16,300 companies. Approximately 6,600 of those companies resident in Kitchener. Major financial supports for our workforce and businesses come from the Federal and Provincial Government. The Federal Government, for example, has announced an $82 -billion financial aid package that includes income supports, wage subsidies and tax deferrals. $27 billion will be provided in direct support to Canadian workers and businesses, including a business credit availability program worth $10 billion through Business Development Canada and Export Development Canada. The City's role is to provide complimentary supports to the major supports provided by upper levels of government. Local municipalities can provide support in the following ways: 1) By immediately initiating measures to support residents and businesses in advance of Provincial and Federal Programs (for the next 2 months); and, 2) By working with regional partners to develop longer term supports to ensure (over the next 2-12 months) businesses and residents are able to return to state of productivity and normality. 5-2 REPORT: In response to the financial impact local residents and businesses are facing, as a result of the COVID-19 response measures, the following plan is proposed: Early Economic Support Plan for Residents and Businesses (Recommended) The following is a list of recommended actions Council could consider to provide early support to residents and businesses who have been impacted by COVID-19. W1 = interventions to be considered within the first week (of March 23rd) M = interventions to be considered over the next two months. 1. To provide City -Related support to residents and businesses, the City shall implement the following: (i) That the City waive interest on late property tax and utility payments for 60 days for the months of April and May, 2020 (W1); (ii) That the City suspend utility disconnection and collection activities until May 31, 2020 (W1); (iii) That the Executive Director of Economic Development be authorized to institute reductions of lease and licence payments for City of Kitchener tenants (example: Kitchener Market, 44 Gaukel), where it has been demonstrated that their operations have been impacted (W1); (iv) That the Manager of Business Licensing be authorized to provide flexibility to the 2020 Business Licensing process, such as extension of renewal deadlines and deferral of fee payments (W1); (v) That the Director of Transportation Planning be authorized to provide refunds to all parking customers of the City's parking garages and lots, for the period of March 16' to April 6th (W1); (vi) That the City's Parking Enterprise permit customers to temporarily suspend their accounts, without penalty or loss of their parking space, until a time determined by the City's Director of Transportation Planning (W1); and, (vii) That Council request the Minister of Energy direct the Ontario Energy Board to set all time -of -use rates for weekdays at the off-peak rate for the next 60 days (W1). 2. Strengthen Access to Available Resources and Programming (i) In concert with regional partners, City staff be directed to develop a centralized resource for businesses to access available support programs, with clear and consistent messaging across municipal partners (W1); (ii) In concert with regional partners, that City of Kitchener and Waterloo Region Small Business Centre staff be directed to provide businesses with one-on-one assistance where applicable (M); and, 5-3 (iii) In concert with regional partners, that City staff create an inventory of existing relevant programming that supports for small businesses and sole proprietors, including the development of new webinar series/virtual meetings to provide information on grants/funds/other relevant topics, where applicable (M). 3. Support Continuance of Construction and Development (i) Subject to the discretion of the Chief Building Official, and based on Provincial direction, that City plan reviews for building permit applications continue, in particular for new residential construction projects (W1); (ii) Subject to the discretion of the Chief Building Official, and based on Provincial direction, that building inspections continue for unoccupied buildings and construction projects (W1); (iii) That the General Manager of Development Services be authorized to provide letters of support, as applicable, to confirm the City's ongoing support of development projects (W1). 4. Identify Opportunities for Future Support (i) In concert with regional partners, that City staff participate in ongoing engagement with local businesses to assess and understand the impacts social distancing is having on employees and businesses, to identify training and support needs, and to identify gaps in the federal and provincial aid programs (M); (ii) In concert with action 4(i) and regional partners, that City staff facilitate and support sector specific working groups to identify challenges and opportunities unique to the various economic sectors (M). 5. Clear Messaging of Support (i) That City staff provide clear messaging, through media, social media, city newsletters, etc., of the City's support for residents and businesses in the short term and commitment to understanding long term opportunities to support their full recovery (W1). Rationale, Implications and Supporting Information The following provides additional details on the proposed actions above: Property Tax and Utility Customers To help alleviate some of the financial burden the City could assist its residents and businesses through waiving of penalties, interest, late payment charges and other fees. It is expected that this will result in a delay in the collection of property taxes, utilities and miscellaneous receivables as customers may struggle to make payments in a timely fashion. 5-4 Property taxes are billed twice a year (interim and final) with four instalment due dates. Interim taxes represent 50% of the prior year taxes and for 2020 the instalment due dates are March 2, 2020 and May 1, 2020. Final tax bills have not been billed as of yet. The City has approximately 81,458 property tax accounts. Approximately 39% of these customer accounts are on a Pre - Authorized Payment Plan. Utility bills are sent monthly to customers and are due 17 days from the bill issue date. The City has approximately 89,668 utility accounts. Approximately, 29% of these customer accounts are on a Pre -Authorized Payment Plan. In relation to property taxes, the March 2, 2020 instalment due date has passed, and most of the $109M receivable on this due date has been received. It is estimated that an additional $109M in property taxes is receivable in relation to the May 1, 2020 instalment due date. It is estimated that the City receives approximately $22M on a monthly basis in utilities. These cash inflows are important sources of funding to meet the City's monthly obligations, which include levy payments to the Region and School Boards, utility payments to the Region, salaries and wages, debt payments, and development charge payments to the Region, among others. It is recommended that Council approve the following actions to provide immediate support for residents and businesses for 60 days by: 1. Waiving penalties and interest on property taxes for the months of April and May 2020. 2. Waiving late payment charges on utility bills and miscellaneous receivable invoices for the months of April and May 2020. 3. Waiving Non Sufficient Fund (NSF) fees charged on customer accounts for the months of April and May 2020. The recommended actions will give customers additional time to make payments on both their property tax and utility accounts if needed. The City will suspend all collection activity such as utility disconnections and sending arrears notices during this time (April 1 to May 31). Customers can continue to make payments through a Pre -Authorized Payment Plan, online banking, by mail or by the payment box located at the Young St. entrance at City Hall. Tenants of City -Owned Commercial Spaces The City owns a number of commercial spaces which are leased or sub -leased to a variety of tenants. In instances such as the Kitchener Market, home to 80+ vendors, closure of the facility renders tenants and licensees unable to conduct their businesses in full and/or part. In other facilities, where the City has not restricted access, tenants may still experiencing significant impacts and may seek support. As each facility and lease arrangement is unique, staff will 5-5 consider support in the form of rebated, forgiven or deferred lease payments on a case-by-case basis. Building Permits and Inspections The Premier of Ontario has commented extensively of the need to ensure Ontario's construction industry continues to build given its importance to the economic success of Ontario. Currently, the City's Building Division is reviewing more than 100+ permit applications, many for new residential units. To mitigate impacts to this industry, staff propose to continue plan review through digital and virtual review, and to resume inspections of unoccupied buildings only (such as new construction) by implementing appropriate social distancing practices. Inspections of permits for occupied buildings, such as renovations and interior alterations, would be paused until such time as Public Health Authorities reduce the need for social distancing, or alternative inspection options are identified. The review of previously submitted Site Plan Applications will also continue. Business Licensing Fees All business licenses and fees are due for renewal by March 31, 2020. Staff estimate approximately 1,000 licences are still outstanding. While staff still deem it important to collect the necessary fees, staff are prepared to defer collection of renewal fees and suspend the late fees. This could include, for example, extending fee deadlines from the date that operations resume by the number of weeks that City Hall was closed. Although fees will continue to be collected, suspending the late fees is at a cost of approximately $40,000. For reasons of public health and safety, and consumer protection, businesses may still be required to provide documentation confirming their establishment is maintained in accordance with applicable codes and bylaws. Parking Enterprise Customers The City has approximately 2,200 monthly parking customers across its 5 paid garages and 20+ paid parking lots. As of March 16th, the City's three underground parking garages (City Hall, Civic District and Kitchener Market) were closed to the general public. Monthly parking customers continue to be able to access these garages, as their transponders provided access to the secured garage doors. The City's two above ground garages (Charles & Benton and Duke & Ontario) remain open to the public and monthly customers, however the gates have been raised. As such, all hourly/daily fees have been waived in an effort to minimize touch points and limit the possibility of contraction of COVID-19 through contact with pay stations. All accessible lots and garages will continue to operate as free to public until April 6th. To ensure fairness to all users, and given the potential impact of parking fees on businesses whose staff will be working from home, staff recommend a full rebate of parking fees to all monthly customers for the period between March 16th and April 6th. Subject to alignment with Public Health regulations, the Parking Enterprise intends to return to normal operations on April 6th. Should customers still be predominantly working form home, staff would provide customers 5-6 the option to temporarily suspend their monthly parking permit/transponder without penalty or fear of losing their parking spaces, until such time as the downtown business community returns to normal operations. Regional Coordination of Support for Residents and Businesses The impacts of COVID-19 are felt equally throughout our region. As such, it is imperative that all eight municipalities and all economic development partners (Chambers of Commerce, Communitech, Waterloo Region Tourism Marketing Corporations, Business Improvement Associations, Waterloo Economic Development Corporation, etc.) work together to provide support to businesses and our workforce in a unified and efficient manner. Regional partners have agreed to meet on a weekly basis to work on collaborative solutions. Given that the impacts to businesses differ based on their particular sector, regional partners have agreed to participate in a number working groups to ensure stakeholder engagement and resulting supports are specific to each sector. Sectors could include, but not limited to, the following: a) Retail, Restaurant, Service, Tourism, Hospitality b) Manufacturing and Supply Chain c) Food Manufacturing d) Tech/Financial/Health/Office e) Construction/Development In addition, it is anticipated that a working group will be formed to understand the impacts to our workforce and labour market. Presently, Communitech will facilitate weekly discussion of regional partners, while City staff have offered to facilitate the initial creation of working groups. Development of a Community Financial Support and Recovery Plan for Residents and Businesses While many of the actions contained in this report are intended to support our community during the immediate future, it is also important that the City, in concert with regional partners, anticipate to long-term impacts and develop strategies and actions to support businesses and our workforce returning to full recovery. While the Provincial and Federal aid programs will be critical in providing financial support to residents and businesses, there may be aspects of our economy to which these programs may not fully support their recovery. In conjunction with the working groups identified above, staff will develop additional support programs for Council's consideration at a later date. Actions will be considered in concert and alignment with Make It Kitchener 2.0. 5-7 ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: Together Kitchener builds an innovative, vibrant and caring community. At a moment such as this, it is imperative that the City of Kitchener leading with care and compassion for its residents and businesses. The proposed actions not only show care for our community, but enables supports our businesses in trying to remain vibrant and innovative. FINANCIAL IMPLICATIONS: Property Tax and Utility Customers It is estimated that the City will lose approximately $700,000 in penalty and interest revenue, NSF fees and investment income for two months, April and May. This shortfall in revenue will be funded from the appropriate rate stabilization reserves should it result in a year-end deficit for the City. Further, there may also be funding provided from the Provincial and Federal levels to assist with costs related to this event. Tenants of City -Owned Spaces While lease rates vary from facility to facility, the Kitchener Market will experience the biggest impact. The Market generates approximately $50,000+ in revenue per month from tenants and vendors. It is anticipated that the cost to provide lease payment reductions to all other tenants would be less than $10,000 for the three week period ending April 5, 2020. Should the duration of business closures exceed this timeframe, the costs would be higher. Business Licensing Fees Suspension of late fees could result in a loss of approximately $40,000 in revenue. Parking Enterprise The City's Parking Enterprise typically generates approximately $337,000 in monthly parking revenue and $207,000 in hour/daily parking revenue per month. This equates to a total of $544,000 in monthly revenue generated. While it is too early to tell what the overall impact will be to hourly/daily revenue, it is anticipated that it will be significantly reduced, even when parking operations return to normal. A rebate of monthly parking fees to customers for the prescribed three weeks will result in an initial loss of revenue of approximately $253,000. It is anticipated that the temporary suspension of monthly parking permits and transponders will also have a significant negative impact on overall revenue lost. The Parking Enterprise will monitor this lost revenue and update budget projections as appropriate. It is anticipated that any shortfalls in revenue will be funded by the Parking Enterprise. 5-8 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Dan Chapman, CAO 5-9 Preliminary briefing note on economic impact of COVID-19 March 22, 2020. Prepared by Janette MacDonald, Organizational Development Associate, ext. 7249. Economists are currently predicting a sharp slide into recession, but the shape of the recovery is unknown -- it will depend on the duration of distancing measures and the influence of appropriately -timed government support and stimulus. Canada is poised to respond from a position of financial and economic strength, illustrated in the unprecedented $82 billion federal package of supports. With new information emerging daily, predictions are changing regularly. Recently RBC and CIBC predicted a Canadian economic contraction at an annualized rate of 2.5 and 3.0 per cent respectively for the 2nd quarter of 2020 -- predictions that are likely understated as they preceded emergency declarations and significant closures. In contrast, the United States is predicted to contract by 14 per cent, while the Eurozone is forecast to contract at 22 per cent and the United Kingdom may be as high as 30 per cent. This descent into global recession is exacerbated by dual forces: a negative supply shock as output of goods and services falls, while simultaneously consumers are reducing their spending. In the short-term, there are limited options for any level of government to affect economic activity, so the focus has shifted to preservation tactics. Public health priorities limit businesses from restoring their operations and consumers have reduced capacity to spend due to loss of earnings and/or limited access to goods and services. The return of consumer confidence will play an important role in restoring economic activity, but at this early stage should be expected to be restrained; as businesses reopened in China, consumers remained at home to avoid infection. Therefore, the efforts of other levels of government are focused primarily on supports to insulate against layoffs (e.g., wage subsidies) and incomes supports (e.g., Emergency Support Benefit) to help individuals facing loss of earnings. The mandate of municipal Economic Development is typically to support and strengthen the competitiveness of local industries, but focus now turns to supporting the continuance of businesses in at -risk industries. Impact by industry The impact of the economic shock caused by COVID-19 varies by industry, with the following types of businesses hardest hit: • Service businesses and goods -producers who cannot store or recover lost output (e.g., cinemas, restaurants, bakeries, salons, transportation) • Businesses already operating on slim margins or without access to corporate financial supports (e.g., independents restaurants and retailers) • Businesses that are dependent on concentrated volume of human activity/foot traffic (e.g., downtown establishments, tourism and recreation) • Businesses in industries already under stress (e.g., retail) • Businesses offering non-essential goods and services (e.g., florists, gift shops, massage therapists, gyms, salons) (note: some businesses will fall into more than one category) In general, the industries that will be disproportionately affected are retail, food services, transportation, entertainment, recreation and hospitality. There are some promising signs that retail employees may be able to find new employment through stores required to maintain operations (e.g., Wal -mart is hiring 10,000 new employees in Canada). But, there is limited growth potential in the retail sales of essential goods. The following table outlines the number of local employees and establishments by industry and a preliminary risk assessment. 5-10 Agriculture Forestry, fishing, mining, quarrying, oil and gas Utilities Construction Manufacturing Wholesale and retail trade Transportation and warehousing Finance, insurance, real estate, rental and leasing Professional, scientific and technical services Business, building and other support services (note 1) Educational services Health care and social assistance Information, culture and recreation Accommodation and food services Other services (except public administration) (note 2) Public administration Unclassified Kitchener- Kitchener- Cambridge- Cambridge - Waterloo Waterloo Business Kitchener Preliminary Employment Counts, as of Dec. Business Counts, risk (rounded), 2019 2019 as of Dec. 2019 assessment* 2,700 152 17 Low (suppressed) 13 3 Low (suppressed) 25 10 Low 24,300 1,741 709 High 51,100 1,064 303 Unknown (more below) 42,800 2,729 1,089 High 15,000 1,165 561 High 23,800 1,271 504 Low 26,800 1,899 776 Low 11,000 814 358 Mixed 24,800 219 80 Low 29,600 1,557 667 Low 11,300 421 165 High 17,500 1,005 433 High 12,000 1,391 562 High 7,900 12 7 Low N/A 883 354 Total, all industries (may not add due to rounding) 302,100 16,304 6,632 * Represents the overall risk to the industry as a whole; risk level may vary by individual business types. 1' Contains essential services such as waste management, but also includes travel, employment, carpet cleaning etc. 2. Contains auto/equipment repair, drycleaning, hair and esthetic services, commercial equipment repair, etc. To understand how the impact may look, we can review February economic performance in China, which posted the following results: Retail sales tumbled 20.5 per cent Fixed -asset investment, which includes construction of buildings, roads and railways, slipped 24.5 per cent. Industrial production fell 13.5 per cent Impact on manufacturing The local outlook for manufacturing is mixed; shutdowns will reduce output and correspondingly put a dent in GDP, but there are other mitigating factors as play as well. The employment outlook is less severe than the hospitality and retail industries as modern manufacturing requires much more skilled workers -- talent that competitive manufacturers will be reluctant to let go. Smaller manufacturers and those with thin margins may not have that luxury though and may be forced to lay off workers that they will need to resume production. Manufacturers that are dependent on global supply chains face an uncertain outlook that will be affected by the recovery of other nations, especially China. When global supply chains are fully operational, some manufacturers may benefit from falling oil prices should they remain low. Those manufacturers that have the flexiblity to pivot operations in response to the Province's call for the production of essential supplies face a more optimistic outlook. Kitchener manufacturers have a proud history of adapting to global market changes including the diversification of production and markets served. Given the variety of factors at play in manufacturing, it is premature to project the impact on local manufacturers with current information. It is important to note that the manufacturing shutdowns are not due to lack of competitiveness or structural economic shifts; the impact of COVID-19 is what economists call an 'exogenous' shock, meaning that something outside the industry caused a disruption, but the industry as a whole has been stable in recent years. Conclusion In general those businesses that were already working hard to stay afloat may face insurmountable challenges to remain viable. This will be especially pronounced in industries dependent on discretionary spending and those already facing competitive challenges from disruptions to business models, such as the move to online shopping. Thus, incentives from other levels of government are focused on mitigating the financial hardship of businesses to sustain them through the state of emergency, with broader stimulus a more likely long-term strategy. Kitchener businesses will benefit from similar financial incentives and supports to increase their resilience to these challenging times. 5-12 1 Staff oil KI o 5 fpN F Financial Services Department wwwkitchenerca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Associate Procurement Specialist, 519-741-2200 ext. 7217 WARD (S) INVOLVED: Ward 2 DATE OF REPORT: 2020-03-01 REPORT NO.: FIN-20-018 SUBJECT: T19-220 Fire Hall No. 4 Roof Replacement RECOMMENDATION: That Tender T19-220 Fire Hall No. 4 Roof Replacement, be awarded to Atlas -Apex Roofing Inc., Etobicoke, Ontario, at their tendered price of $231,482., plus H.S.T. of $30,092.66, for a total of $261,574.66. BACKGROUND: The flat roof at Fire Hall No. 4 (25 Fairway Rd N.) is at the end of its service life. A roof condition assessment by IRC Building Sciences Group identified the flat roof portion to be in fair to poor condition. The sloped metal roof is also developing rusted and oxidized areas. This tender covers the replacement of the entire flat roof portion and will have the sloped metal roof coated with a compound designed to extend its service life and to enhance its appearance. REPORT: As per clause 170.7.3 of the Purchasing By-law 2017-106, it states, "Regardless of Procurement Value, the Director of Supply Services shall submit a report to Council recommending award of a purchase greater than $100,000 if any one or more of the following conditions apply: a. the value of the Bid being recommended for award including any contingency allowance are in excess of the Council approved budget". Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by five (5) interested parties and by the closing date of Friday January 24, 2020 five (5) tenders had been received. The following tenders were received: *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6.a-1 Atlas -Apex Roofing Inc. Bothwell Accurate Co. Inc. Viana Roofing & Sheet Metal Ltd Semple Gooder Roofing Corporation Atlantic Roofers Ontario Ltd. Etobicoke ON Mississauga ON Toronto ON Toronto ON Hamilton ON Bid Price $261,574.66 $271,685.90 $276,544.90 $279,336.00 $299,676.00 The tenders were reviewed by A. TenBruggencate, Facilitator Emergency Preparedness, J. Edmondson, Manager Facilities Management, and J. Cietwierkowski, IRC Building Sciences Group, the City's Consultant for the project who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the upset limit is beyond the allowance provided within the budget (B). Funding for this project is included within the approved capital budget. The estimated deficit (D) will be funded from the existing capital balance in the Roof - General Provision account. There are sufficient funds in the account to fund the deficit. Tender T19-220 Fire Hall No. 4 Roof Replacement Estimated Cost for this Tender Tender T1 9-220 costs including HST $ 261,574.66 less: HST rebate on tender (26,018.58) Net Cost Being Awarded 235,556.08 A Projected Additional Costs - Total Estimated Cost for this Tender $ 235,556.08 C Budget for this Tender Roof - Fire Station #4 150,000.00 Total Budget 150,000.00 B Estimated Surplus/(Deficit) for this Proposal (B - C) (85,556.08) D to be funded from existing capital balance in Roof - General Provision 6.a-2 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.a-3 1 Staff oil KI o 5 fpN F Financial Services Department wwwkitchenerca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Associate Procurement Specialist, 519-741-2200 ext. 7217 WARD (S) INVOLVED: Ward 9 DATE OF REPORT: 2020-03-01 REPORT NO.: FIN-20-019 SUBJECT: T19-221 Rockway Golf Course Roof Replacement RECOMMENDATION: That Tender T19-221 Rockway Golf Course Roof Replacement, be awarded to Atlas -Apex Roofing Inc., Etobicoke, Ontario, at their tendered price of $133,451, plus H.S.T. of $17,348.63, for a total of $150,799.63. BACKGROUND: In a recent roof condition assessment of the Rockway Golf Course clubhouse roof by IRC Building Sciences Group, two roof sections were identified to be in fair to poor condition, requiring replacement. During the assessment an additional roof area was determined to be requiring repair at this time. This tender is for the complete replacement of the two roof sections identified as fair/poor condition as well as required repairs to the other roof area. REPORT: As per clause 170.7.3 of the Purchasing By-law 2017-106, it states, "Regardless of Procurement Value, the Director of Supply Services shall submit a report to Council recommending award of a purchase greater than $100,000 if any one or more of the following conditions apply: a. the value of the Bid being recommended for award including any contingency allowance are in excess of the Council approved budget". Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by five (5) interested parties and by the closing date of Friday January 24, 2020 five (5) tenders had been received. The following tenders were received: *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6.b-1 Rid PrirP Atlas -Apex Roofing Inc. Etobicoke ON $150,799.63 Viana Roofing & Sheet Metal Ltd Toronto ON $156,697.10 Semple Gooder Roofing Corporation Toronto ON $165,714.50 Atlantic Roofers Ontario Ltd. Hamilton ON $180,122.00 Bothwell Accurate Co. Inc. Mississauga ON $183,257.75 The tenders were reviewed by A. TenBruggencate, Facilitator Emergency Preparedness, J. Edmondson, Manager Facilities Management, and J. Cietwierkowski, IRC Building Sciences Group, the City's Consultant for the project who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a purchase of this scope, but the upset limit is beyond the allowance provided within the budget (B). Funding for this project is included within the approved capital budget. The estimated deficit (D) will be funded from the existing capital balance in the Roof - General Provision account. There are sufficient funds in the account to fund the deficit. Tender T19-221 Rockway Golf Course Roof Replacement Estimated Cost for this Tender Tender T19-221 costs including HST less: HST rebate on tender Net Cost Being Awarded Projected Additional Costs Total Estimated Cost for this Tender Budget for this Tender Roof - Rockway Golf Club House Total Budget Estimated Surplus/(Deficit) for this Proposal (B - C) to be funded from existing capital balance in Roof - General Provision $ 150,799.63 (14,999.89) 135,799.74 A $ 135,799.74 C 75,000.00 $ 75,000.00 B (60,799.74) D 6.b-2 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.b-3 Staff ' oil Financial Services Department REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD (S) INVOLVED: DATE OF REPORT: REPORT NO.: SUBJECT: RECOMMENDATION: wkitchener. ca Committee of the Whole 2020-03-23 Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037 Ward 5 2020-03-10 FIN -20-032 T20-009 Storm Water Management Facility (SWMF) 65 Retrofit That Tender T20-009 Storm Water Management Facility (SWMF) 65 Retrofit, be awarded to Clearway Construction Inc., Concord, Ontario, at their tendered price of $4,648,999.57, including provisional items and contingencies of $1,221,880.00, plus H.S.T. of $604,369.94, for a total of $5,253,369.51. :T_T1l:(r]:Z6111 Z 113 SWMF 65 is a 2.3 -hectare stormwater management facility (SWMF) bound by Strasburg Road, McIntyre Drive, and McBrine Drive; it controls 178 hectares of the Upper Strasburg Creek subwatershed. It is one (1) of six (6) facilities constructed in 1983 and was constructed in an online (i.e. in line with the creek) configuration. The proposed retrofit works will take the facility offline by installing a bypass channel and will include the construction of: • A naturalized by-pass channel that connects the upstream and downstream reaches of the Upper Strasburg Creek, • Cooling features to mitigate temperatures discharging into the sensitive receiver, • Offline quantity and quality control features, • An armourstone weir, and • Cable concrete maintenance access roads Cost -Sharing with the Region of Waterloo: Per the existing cost sharing arrangement, the City will invoice the Region 5.5% of the overall project cost. This project is scheduled to begin in June 2020, weather permitting, with a four-month construction window. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6.c-1 REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by two (2) pre -qualified parties and by the closing date of Wednesday March 4, 2020, two (2) tenders had been received. The following tenders were received: Bid Price Clearway Construction Inc. Concord ON $ 5,253,369.51 560789 Ontario Limited o/a R&M Construction Acton ON $ 5,523,600.04 The tenders were reviewed by C. Denich, Aquafor Beech Limited, the City's Consultant for the project and S. Brickman, Design and Construction Project manager, Storm & Sanitary Utilities who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost of this adjusted proposal (A), is fair and reasonable but the upset limit exceeds the budget allowance (B) for the project. Funding for this purchase is included in the capital forecast and provided by the SWM Facility Retrofits Program, the Watercourse Improvement Program account and the surplus available in the account. The estimated surplus (E) will be returned to the Storm Utility Capital Reserve account upon completion of the project. 6.c-2 Tender Report T20-009 SWMF 65 Trillium at McIntyre The total budget for all phases of this project is Estimated Cost for this Phase of Work Tender T20-009 costs, including HST less: HST rebate on tender Net Cost Being Awarded Costs Incurred to Date Projected Costs: Staff Time/Material Testing Total Estimated Cost for this Phase of Work Budget for this Phase of Work SWMF 65 Trillium at McIntyre SWM Pond Retrofit Program Watercourse Improvement Program - Creek work Region of Waterloo - 5.5% Cost Sharing Total Budget for this Phase of Work Estimated Surplus/(Deficit) for this Phase of Work (B - C) Balance in account, net of encumbrances Total Estimated Surplus/(Deficit) COMMUNITY ENGAGEMENT: 53123,000.00 5,253,369.51 (522,547.32) 4,730,822.19 A 23,000.00 $ 4,753,822.19 C 1,000,000.00 2,455,000.00 908,000.00 260,000.00 $ 4,623,000.00 B (130,822.19) D 131,280.65 $ 458.46 E INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.c-3 1 Staff oil KI o 5 fpN F Financial Services Department wwwkitchenerca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037 WARD (S) INVOLVED: Ward 9 DATE OF REPORT: 2020-03-09 REPORT NO.: FIN-20-027 SUBJECT: T20-013 Hebei Place (Courtland Avenue East to St. George Street) and Peter Street (Church Street to Whitney Place) Road Reconstruction RECOMMENDATION: That Tender T20-013 Hebei Place (Courland Avenue East to St. George Street) and Peter Street (Church Street to Whitney Place) Road Reconstruction, be awarded to Sierra Infrastructure Inc., Woodstock, Ontario, at their tendered price of $4,130,078.05, including provisional items and contingencies of $376,717., plus H.S.T. of $536,910.15, for a total of $4,666,988.20. BACKGROUND: Engineering Services is proceeding with the reconstruction of Hebel Place (between Courtland Avenue and St. George Street) approximately 185 metres and Peter Street (between Church Street and Whitney Place) approximately 497 metres. The services were originally constructed on Hebel Place in 1920's and on Peter Street in the early 1900's and are in need of replacement. The work includes the replacement of the existing sanitary sewer, storm sewer, water supply system, roadway, curb and gutter, sidewalks and municipal service connections to the street property line. The administration, design and tendering of this project has been completed by AECOM staff, the construction administration and inspection of this project will be completed by AECOM staff as well. This work is being completed under the City's Water Infrastructure Program (WIP) for road reconstructions. Funding for this project has been approved by council as part of the 2020 budget process. The project is scheduled to begin April 14, 2020 weather permitting. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6.d-1 REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by thirty-three (33) interested parties and by the closing date of Wednesday February 26, 2020, two (2) tenders had been received. The following tenders were received: Rid PrirP Sierra Infrastructure Inc. Woodstock ON $ 4,666,988.20 Terracon Underground Ltd Brantford ON $ 4,974,711.56 The tenders were reviewed by C. Argueta, AECOM, the City's Consultant for the project and Y. Bhattachan, Project Manager, Engineering Design and Approvals who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. ;111►/_1ZEli /_1N1►b1»[o7_A0Eel Z6--5 In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast. The estimated deficit (E) will be funded from the WIP Road Reconstruction general account. There are sufficient funds in the account to fund the deficit. 6.d-2 Tender T20-013 Hebei Place and Peter Street Reconstruction The total budget for all phases of this project is Estimated Cost for this Phase of Work Tender T20-013 costs, including HST less: HST rebate on tender Net Cost Being Awarded Projected Costs: Staff Time/Material Testing Total Estimated Cost for this Phase of Work Budget for this Phase of Work WIP - Road Reconstruction - Sanitary Utility WIP - Road Reconstruction - Stormwater Utility WIP - Road Reconstruction - Water Utility Disaster Mitigation and Adaptation Fund Grant Cost Sharing - Private Retaining Wall Total Budget for this Phase of Work Estimated Surplus/(Deficit) for this Phase of Work (B - C) Estimated Surplus/(Deficit) from previous phases Total Estimated Surplus/(Deficit) COMMUNITY ENGAGEMENT: $ 4,448,000.00 4,666,988.20 (464,220.57) 4,202,767.63 A 39,925.60 $ 4,242,693.23 C 1,829,000.00 790,000.00 1,233,000.00 125,000.00 12,200.00 $ 3,989,200.00 B (253,493.23) D (59,566.27) $ (313,059.50) E INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: • DSD -19-140 — 2020 Sidewalk Infill though Road Reconstruction — June 17, 2019, Community and Infrastructure Services Committee ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.d-3 Staff ' oil Financial Services Department wkitchener. ca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Steve Rudak, Procurement Specialist, 519-741-2200 ext. 7213 WARD (S) INVOLVED: N/A DATE OF REPORT: 2020-02-25 REPORT NO.: FIN -20-023 SUBJECT: T20-018 Ready Mix Concrete — Supply and Delivery N=10101iyiIJil=1Z10[a]ZI That Tender T20-018 Ready Mix Concrete — Supply and Delivery, be awarded to Tri City Ready Mix Ltd., Kitchener, Ontario, at their tendered price of $293,236., plus H.S.T. of $38,120.68., for a total of $331,356.68., for a one (1) year term, with an option to renew for two (2) additional, twelve (12) month terms. BACKGROUND: Ready mix concrete is an ongoing maintenance repair and operational (MRO) requirement of the Operations Division. This contract is utilized for sidewalk and curb repair, utility cut repairs, catch basins and other miscellaneous concrete work (concrete pads, etc.) This tender is based on fixed unit prices for ready mix concrete products utilized over the previous year. The average annual spend over the past two (2) years was $291,967. The actual spend will depend on the level of activity throughout the term of the contract. REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by six (6) interested parties and by the closing date of Tuesday February 18, 2020, four (4) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 520-741-2345 or TTY 1-866-969-9994 for assistance. 6.e-1 The following tenders were received: Bid Price Tri City Ready Mix Ltd. Kitchener ON $331,356.68 Lehigh Hanson Cambridge ON $350,044.62 CBM Ready Mix Ayr ON $363,516.48 Cross Country Concrete Ontario Limited. St. Jacobs ON $418,100.00 The price for ready mix concrete has increased 1 % from the 2019 contract. The tender was reviewed by C. Heise, Supervisor Operations (Roads), who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from various operating accounts. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.e-2 1 Staff oil KI o 5 fpN F Financial Services Department wwwkitchenerca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037 WARD (S) INVOLVED: Wards 1, 2, 3, 4, 5, 6, 8, 9, 10 DATE OF REPORT: 2020-03-05 REPORT NO.: FIN -20-026 SUBJECT: T20-027 Closed Circuit Television (CCTV) Inspection of Gravity Sewers N=10101iyiIJil=1Z10[a]ZI That Tender T20-027 Closed Circuit Television (CCTV) Inspection of Gravity Sewers, be awarded to Dambro Environmental Inc., Oakville, Ontario, at their tendered price of $898,953.70, including contingencies of $30,000 plus H.S.T. of $116,863.98 for a total of $1,015,817.68, for three (3) year term. BACKGROUND: The City of Kitchener has operated an annual program of sanitary sewer inspection using CCTV methods and equipment since 1997. This inspection process collects and records information about the current condition and performance of the City's sanitary and storm sewer network. This information is then used in assessing and prioritizing future maintenance programs, rehabilitation programs, and reconstruction projects for the City's sanitary and storm sewer system. Without this information, the selection and prioritization process for these works would have to be completed with little or no understanding of the actual conditions of the sewer network, which would be considered a very undesirable methodology for such processes. This inspection process is of high value in this regard, as it is the only reliable, accurate, and economically feasible method of observing and recording the conditions of the sewer network for later analysis. The average annual spend over a three (3) year period is $300,000, before taxes. The actual spend will depend on the level of activity throughout the term of the contract. REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by sixteen (16) interested parties and by the closing date of Tuesday February 18, 2020, nine (9) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 520-741-2345 or TTY 1-866-969-9994 for assistance. 6.f-1 The following tenders were received: Dambro Environmental Inc. Infrastructure Intelligence Services Inc Nieltech Services Ltd. Pipetek Infrastructure Services Inc Wessuc Inc. Hurricane SMS Inc. Sewer Technologies Inc. Badger Daylighting LP Clearwater Structures Inc. Oakville ON Milton ON Cambridge ON Burlington ON Brantford ON Amherstburg ON Port Perry ON Toronto ON Ajax ON The price for CCTV Inspection has increased 0.4% from the 2019 contract. Bid Price $1,015,817.68 $1,128,250.70 $1,131,031.36 $1,158,201.19 $1,198,086.57 $1,213,780.18 $1,284,149.88 $1,873,925.10 $1,963,282.29 The tender was reviewed by C. Leishman, Operations Technician, Sanitary and Stormwater Utilities, who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit exceeds the budget allowance (B) provided within the budget. As this is a three year contract, the budget shown represents amounts for 2020 to 2022. The estimated surplus (E) will be proportionately returned to the Sanitary and Storm Capital Reserve accounts upon completion of the three year contract. 6J-2 Tender T20-027 CCTV Inspection of Gravity Sewers Estimated Cost for this Work Tender T20-027 costs, including HST 1,015,817.68 less: HST rebate on tender (101,042.35) Net Cost Being Awarded 914,775.33 A Projected Costs: Staff Time/Permitting/Material Testing 4,500.00 Total Estimated Cost for this Work $ 919,275.33 C Budget for this Work Sanitary Utility (2020-2022) 596,000.00 Storm Water Utility (2020-2022) 299,000.00 Total Budget for this Work $ 895,000.00 B Estimated Surplus/(Deficit) for this Work (B - C) (24,275.33) D Balance in account, net of encumbrances 238,728.79 Estimated Surplus/(Deficit) $ 214,453.46 E COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6J-3 Staff Repoil Financial Services Department REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD (S) INVOLVED: DATE OF REPORT: REPORT NO.: SUBJECT: RECOMMENDATION: wwkitchener. ca Committee of the Whole 2020-03-23 Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 Brad Kowaleski, Procurement Specialist, 519-741-2200 ext. 7063 Ward 6 2020-03-10 FIN -20-030 T20-032 Elmsdale Park Improvements That Tender T20-032 Elmsdale Park Improvements, be awarded to JB Construction Management Corporation, St. George, Ontario, at their tendered price of $689,974.67, including provisional items and contingencies of $196,451.45, plus H.S.T. of $89,696.71, for a total of $779,671.38. :T_T11Irte1:Z6111 z 113 Elmsdale Park is located at 55 Elmsdale Drive, within Ward 6. The neighbourhood park which encompasses 2.47 ha is the only green space within the boundaries of the 7/8 Expressway, Ottawa St. S., Strasburg Rd. and Westmount Rd E. Elmsdale Park was chosen to be one of two parks for the participatory budget pilot program in 2018, and extensive consultation and engagement through this process informed a design for enhanced park amenities at Elmsdale Park by late 2018. Site preparatory works in late 2018 to prepare for 2019 construction identified the presence of significant landfill material and cap and methane vent deficiencies. This work identified that the proposed park amenities were not suitable for Elmsdale and that remedial work to the venting and cap was required. Staff have relied on MTE Consultants for support in addressing the issues at Elmsdale Park and developing a remediation plan, in concert with staff developing park improvement concepts that rely on the findings of the engagement and consultation completed to date. A final design was completed in early 2020 that included improvements to the methane vent system, enhancement of the existing soil cap, and the following park site amenities: • Playground with: play berm & embankment slide; stand-alone play elements; natural sand play area; armourstone seating. • Sand volleyball court (with the provision to swap -out for a swing set in the same area) • Picnic tables • Informal soccer pitch with goals • Bench seating *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6.g-1 • Crushed stone pathways • New tree plantings • Turf berms • Wildflower meadow area REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by thirty-one (31) interested parties and by the closing date of Friday February 28, 2020, eight (8) tenders had been received. The following tenders were received: Rirl PrirP JB Construction Management Corp. St. George, ON $ 779,671.38 39 Seven Inc. Guelph, ON $ 795,655.91 Cambium Site Contracting Inc. Erin, ON $ 858,433.96 Yard Weasels Inc Fergus, ON $ 861,375.27 Melfer Construction Inc. Stouffville, ON $ 919,820.00 CEDARGREEN Landscape Contractors Ltd. Concord, ON $ 946,488.71 TDI International Ag Inc dba Eco Blue Systems Mono, ON $ 978,162.34 CSL Group Ltd Ancaster, ON $ 1,012,102.93 The tenders were reviewed by K. Leasa, Landscape Architect, and MTE Consultants Inc., the City's Consultant for the project, who concur with the above recommendation. The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. 6.g-2 FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated surplus (D) will be closed to the tax capital reserve at the conclusion of the project. T20-032 Elmsdale Park Improvements Estimated Cost Tender T20-032 costs, including HST less: HST rebate Net Cost Being Awarded Costs incurred to date (Consulting, Permits, Planning) Projected additional costs (25% contingency) Staffing Total Estimated Cost Budget Environmental Remediation General Provision Total Budget Estimated Surplus/(Deficit) (B - C) COMMUNITY ENGAGEMENT: $ 779,671.38 (77,553.12) 702,118.26 A 120,331.20 205,500.00 50,000.00 $1,077,949.46 C 1,100,000.00 $1,100,000.00 B 22,050.54 D INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.g-3 1 Staff oil KI o 5 fpN F Financial Services Department wwwkitchenerca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Adam Buchholtz, Associate Procurement Specialist 519-741-2200 ext. 7217 WARD (S) INVOLVED: Ward 10 DATE OF REPORT: 2020-03-10 REPORT NO.: FIN-20-020 SUBJECT: T20-037 Roof Replacement — Kitchener Memorial Auditorium RECOMMENDATION: That Tender T20-037 Roof Replacement — Kitchener Memorial Auditorium, be awarded to Atlantic Roofers Ontario Ltd., Hamilton, Ontario, at their tendered price of $962,000, including provisional items of $52,000 plus H.S.T. of $125,060, for a total of $1,087,060. :T_T1l:(r]:Z6111 z 113 The Kitchener Auditorium roof sections 6.1, 2.1 and 1.2 are at the end of their useful service lives and require replacement. IRC Building Sciences Group, The City's roofing consultant, recently assessed these three (3) roof areas and assigned them a poor condition rating, recommending immediate replacement. REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by five (5) pre -qualified parties and by the closing date of Friday March 6, 2020, five (5) tenders had been received. The following tenders were received: Atlantic Roofers Ontario Ltd. Atlas -Apex Roofing Inc. Semple Gooder Roofing Corporation Viana Roofing & Sheet Metal Ltd Bothwell -Accurate Co. Inc. Hamilton ON Etobicoke ON Toronto ON Toronto ON Mississauga ON Bid Price Bid Price Incl. Provisional $1,028,300.00 $1,070,526.97 $1,076,438.00 $1,091,839.90 $1,117,982.45 $1,087,060.00 $1,146,604.22 $1,164,239.00 $1,159,865.90 $1,224,609.25 *** This information is available in accessible formats upon request. *** Please call 520-741-2345 or TTY 1-866-969-9994 for assistance. 6.h-1 The tender was reviewed by A. Tenbruggencate, Facilitator Emergency Preparedness, J. Edmondson, Manager Facilities Management, and J. Cietwierkowski, IRC Building Sciences Group, the City's consultant on the project who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this tender (A), is fair and reasonable for a purchase of this scope and the upset limit is within the budget allowance (B) provided within the budget. Funding for this tender is included within the approved capital budget. The estimated surplus (D) will be closed out to the Federal Gas Tax Reserve. Tender T20-037 Roof Replacement - Kitchener Memorial Auditorium Estimated Cost for this Tender Tender T20-037 costs including HST less: HST rebate on tender Net Cost Being Awarded Projected Additional Costs Total Estimated Cost for this Tender Budget for this Tender Roof - Aud (KMAC & Dom Cardillo Bowl) Total Budget Estimated Surplus/(Deficit) for this Tender (B - C) COMMUNITY ENGAGEMENT: $ 1,087,060.00 (108,128.80) 978,931.20 A $ 978,931.20 C 1,000,000.00 $ 1,000,000.00 B 21,068.80 D INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.h-2 1 Staff oil KI o 5 fpN F Financial Services Departmentw.kitchener.ca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Polina Semenov, Procurement Specialist, 519-741-2200 ext. 7037 WARD (S) INVOLVED: Ward 9 DATE OF REPORT: 2020-03-12 REPORT NO.: FIN-20-033 SUBJECT: T20-039 Mill Street (Stirling Avenue to Ottawa Street) Road Reconstruction RECOMMENDATION: That Tender T20-039 Mill Street (Stirling Avenue to Ottawa Street) Road Reconstruction, be awarded to Terracon Underground Ltd., Brantford, Ontario, at their tendered price of $4,321,169.88, including provisional items and contingencies of $283,643.50, plus H.S.T. of $561,752.09, for a total of $4,882,921.97. BACKGROUND: Engineering Services is proceeding with the reconstruction of Mill Street (Stirling Avenue to Ottawa Street). The total length of the work is approximately 825 metres. The services were originally constructed in the 1930's and are in need of replacement. The work includes the replacement of the existing sanitary sewer, storm sewer, water supply system, roadway, curb and gutter, sidewalks and municipal service connections to the street property line. This work is being completed under the City's Water Infrastructure Program (WIP) for road reconstructions Funding for this project has been allocated over two years, 2020 and 2021. A deficit is projected in the project and will be funded from the WIP Roads Reconstruction general account. The project is a two-year construction project and is scheduled to begin May 4, 2020, weather permitting. REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by thirty-four (34) interested parties and by the closing date of Wednesday March 11, 2020, five (5) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6J-1 The following tenders were received: Terracon Underground Ltd. Regional Sewer and Watermain Ltd Sierra Infrastructure Inc 410754 Ontario Limited o/a Sousa Concrete Lakeside Contracting Company Limited Brantford ON Cambridge ON Woodstock ON Cambridge ON Mississauga ON Bid Price $4,882,921.97 $5,186,617.90 $5,534,680.11 $5,901,041.93 $9,787,562.81 The tenders were reviewed by M. Sarnacki, Meritech Engineering, the City's Consultant for the project and K. Mick, Design & Approvals Engineer who concur with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: In addition to the costs anticipated in this tender, the design and implementation of these types of projects typically involves city staff and resources from across the corporation. These costs are included in the line item "Projected Costs: Staff Time/Permitting/Material testing", and will be itemized when they exceed $125,000. Included in this line item are staff time and expenses for all city staff in support of the project such as Engineering, Kitchener Utilities, and Transportation Planning. The line item also includes all regulatory permitting, geotechnical and material testing, detouring and traffic control, alternate access and parking requirements and any other miscellaneous costs. Projects utilizing in-house staff will include costs for inspection during construction and contract administration. The net cost for this tender (A), is fair and reasonable for a purchase of this scope but the upset limit exceeds the budget allowance (B) provided within the budget. Funding for this purchase is included within the approved capital forecast, in 2020 and 2021. The estimated deficit (E) will be funded from the WIP Road Reconstruction general account. There are sufficient funds in the account to fund the deficit. 6J-2 Tender T20-039 Mill Street (Stirling to Ottawa) Reconstruction The total budget for all phases of this project is $ 5,087,000.00 Estimated Cost for this Phase of Work Tender T20-039 costs, including HST 4,882,921.97 less: HST rebate on tender (485,699.28) Net Cost Being Awarded 4,397,222.69 A Projected Costs: Staff Time/Material Testing 85,954.00 Total Estimated Cost for this Phase of Work $ 4,483,176.69 C Budget for this Phase of Work WIP - Road Reconstruction - Sanitary Utility 1,969,000.00 WIP - Road Reconstruction - Stormwater Utility 984,000.00 WIP - Road Reconstruction - Water Utility 1,327,000.00 Contribution from Transportation Planning - Stirling Line Painting 30,000.00 Total Budget for this Phase of Work $ 4,310,000.00 B Estimated Surplus/(Deficit) for this Phase of Work (B - C) (173,176.69) D Estimated Surplus/(Deficit) from previous phases (23,268.62) Total Estimated Surplus/(Deficit) $ (196,445.31) E COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. PREVIOUS CONSIDERATION OF THIS MATTER: DSD -19-140 — 2020 Sidewalk Infill though Roadway Reconstruction — June 17, 2019, Community and Infrastructure Service Committee ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6J-3 Staff ' oil Financial Services Department REPORT TO: DATE OF MEETING: SUBMITTED BY: PREPARED BY: WARD (S) INVOLVED: DATE OF REPORT: REPORT NO.: SUBJECT: RECOMMENDATION: wkitchener. ca Committee of the Whole 2020-03-23 Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 Brad Kowaleski, Procurement Specialist, 519-741-2200 ext. 7063 Ward 10 2020-03-16 FIN -20-035 T20-046 Uniroyal -Goodrich Park Rehabilitation That Tender T20-046 Uniroyal -Goodrich Park Rehabilitation, be awarded to JB Construction Management Corporation, St. George, Ontario, at their tendered price of $220,649.50, plus H.S.T. of $28,684.43, for a total of $249,333.94. BACKGROUND: Uniroyal -Goodrich park is located at 250 Guelph St, Kitchener, between Weber St. and Waterloo St. and just south of the Kitchener -Waterloo municipal boundary. The park is situated on top of a hill and is bound on the north and east sides by commercial parking, by residential housing on the south side, and by the Spurline Trail and an active commercial rail corridor on the west side. The park is currently 1.24ha, with the proposed works encompassing an additional 0.066ha of the adjacent storm water facility on the north side of the park. Work will include extending the existing asphalt trail into the park to create a new connection to the Spurline Trail (within Region of Waterloo property), the addition of two play areas, and various other amenity features. The project is expected to start construction in spring of 2020 and conclude by summer 2020. REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by fifteen (15) interested parties and by the closing date of Friday March 13, 2020, five (5) tenders had been received. *** This information is available in accessible formats upon request. *** Please call 519-741-2345 or TTY 1-866-969-9994 for assistance. 6J-1 The following tenders were received: Bid Price JB Construction Management Corp. St. George, ON $ 249,333.94 Yard Weasels Inc. Fergus, ON $ 278,039.33 Anthony Furlano Construction Inc. New Tecumseth, ON $ 367,514.42 CSL Group Ltd Ancaster, ON $ 384,212.04 39 Seven Inc. Guelph, ON $ 447,222.74 The tenders were reviewed by J. Barton, Landscape Architect, who concurs with the above recommendation. ALIGNMENT WITH CITY OF KITCHENER STRATEGIC PLAN: The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: The net cost for this Tender (A), is fair and reasonable for a project of this scope and the upset limit is within the funding available (B) for this project. Funding for this project is included within the approved capital budget. The estimated surplus (E) will be closed to the capital reserve fund. T20-046 Uniroyal Goodrich Park Rehab Estimated Cost Tender T20-046 costs, including HST less: HST rebate Net Cost Being Awarded Projected additional costs (benches, signage, play structures, application fees) Total Estimated Cost Budget for this Project Uniroyal Goodrich Park Rehab Total Budget Total Estimated Surplus/(Deficit) $ 249,333.94 (24,800.99) 224,532.95 A 100,000.00 $ 324,532.95 C 332,500.00 $ 332,500.00 B 7,967.05 E 6J-2 COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.j-3 1 Staff oil KI o 5 fpN F Financial Services Department wwwkitchenerca REPORT TO: Committee of the Whole DATE OF MEETING: 2020-03-23 SUBMITTED BY: Ryan Scott, Manager of Procurement, 519-741-2200 ext. 7214 PREPARED BY: Steve Rudak Procurement Specialist, 519-741-2200 ext. 7213 WARD (S) INVOLVED: All DATE OF REPORT: 2020-03-11 REPORT NO.: FIN-20-031 SUBJECT: T20-050 Containerized and Manual Collection of Waste and Recyclables Co-operative RECOMMENDATION: That the City of Kitchener's portion of Cooperative Tender T20-050 Containerized and Manual Collection of Waste and Recyclables, be awarded to: • GFL Environmental Inc., Pickering, Ontario, for regular servicing of roll off, compactor, front load containers, recycling totes and barrels, at their tendered price of $111,737.98, plus H.S.T. of $14,525.94, for a total of $126,263.92 and; • Wasteco, Toronto, Ontario, for molok container collection and cleaning and for special event servicing, at their tendered price of $104,956.00, plus H.S.T. of $13,644.28, for a total of $118,600.28, for a combined total price of $244,864.20 for one (1) year, with an option to renew for four (4) additional, twelve (12) month terms. BACKGROUND: The City requires the services of licensed waste companies to pick-up, haul, and dispose of waste, recycling and organic materials to the appropriate landfill and recycling facilities on an as needed and scheduled basis. Containers, totes and barrels are provided by the successful waste company where required. This is a co-operative tender issued by the City of Kitchener (Lead Agency) on behalf of the Grand River Co-operative Procurement Group (GRCPG). The City of Waterloo is a participating member agency. The City's average annual spend over the past five (5) years was $229,198.34. This tender is based on a fixed fee per container type. Actual spend will depend on the level of activity throughout the term of the contract. *** This information is available in accessible formats upon request. *** Please call 520-741-2345 or TTY 1-866-969-9994 for assistance. 6.k-1 REPORT: Tenders were advertised publicly on the City of Kitchener website. Documents were downloaded by seven (7) interested parties and by the closing date of Monday March 9, 2020, four (4) tenders had been received. The following tenders were received: Bid Price Adjusted Bid Price Waste Connections of Canada Inc Kitchener ON $202,073.95 Wasteco Toronto, ON $325,074.45 * GFL Environmental Inc. Pickering ON $365,069.60 * Waste Management of Canada Corp. Waterloo ON $408,069.58 $413,493.58 The tenders were verified for accuracy and adjusted accordingly. The tender award is split by awarding the lowest combined priced for each container type to the appropriate provider. The tender received from Waste Connections of Canada Inc., is a partial bid and is the highest priced tender for the specific container types bid. The price for containerized and manual collection has increased 11 % from the 2019 contract. The overall value of this tender fluctuates due to business decisions which impact the type and quantity of containers used per location, the frequency of service, the introduction of commingled recycling and the landfill charges. The tenders were reviewed by B. Klein, Supervisor, Custodial Services, S. Pejic, Supervisor, Operations and J. Zunic, Events Coordinator, who concur with the above recommendation. I_1INzI►yil4zk&YA11110:[431111WKS] 0I'll 1111t91:14z14 fl&iI:7_,1111 1111*]Loa »_1zF The recommendation of this report supports the achievement of the city's strategic vision through the delivery of core service. FINANCIAL IMPLICATIONS: Funding will be provided from various operating accounts. COMMUNITY ENGAGEMENT: INFORM — This report has been posted to the City's website with the agenda in advance of the council / committee meeting. 6.k-2 ACKNOWLEDGED BY: Jonathan Lautenbach, Chief Financial Officer, Financial Services Department 6.k-3 REPORTS TO BE CONSIDERED BY COUNCIL MARCH 23, 2020 CITY OF KITCHENER FINANCE AND CORPORATE SERVICES COMMITTEE — MARCH 9, 2020. 1. That uncollectable Miscellaneous Receivable Accounts amounting to $33,472. be written off against the Allowance for Doubtful Receivables, as outlined in Financial Services Department report FIN -20-007. 2. That uncollectable Utility Accounts amounting to $105,890. be written off against the Allowance for Doubtful Utility Receivables, as outlined in Financial Services Department report FIN -20-008. 3. That for the fiscal year 2020, donations received by the City of Kitchener on behalf of City -related organizations, namely Minor Sports Groups, Neighbourhood Associations, KW Golf Committee, KW Chamber of Commerce Physicians Recruitment and Advocacy Group, and Tier 1 and Tier 2 grant recipients, as outlined in Financial Services Department report FIN -20-012, be redistributed to those organizations as intended by the donor. 4. That staff be directed, as outlined in Development Services Department report DSD -20-040, as amended, to undertake a comprehensive review of the Collaborative Municipal Funding process, in partnership with Municipal Cultural Partners and Key Cultural Institutions, to identify opportunities to continuously improve the process, with any recommended changes being presented to Council for consideration in advance of the 2021 annual report; and further, That the table summarising municipal contributions for 2020 be amended to show full cost of support including market rent subsidy for utilization of City -owned building, related cost for capital improvements and of any building maintenance costs. That the Mayor and Clerk be authorized to execute master license agreements, subject to the satisfaction of the City Solicitor, with wireless telecommunications providers to permit the use of appropriate city assets to host wireless telecommunications equipment, as outlined in Corporate Services Department report COR -20-004. That financial policy FIN -PLA -2021 `Budget Control Policy' be approved, as outlined in Financial Services Department report FIN -20-016. COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — MARCH 9, 2020 1. That the existing Council Policy MUN-FAC-325, Municipal Alcohol Policy, attached to Community Services Department report CSD -19-028, be repealed and replaced with the revised Council Policy MUN-FAC-325, Municipal Alcohol Policy, dated March 9, 2020, effective April 1, 2020. 2. That the 2019 City of Kitchener Summary Drinking Water Report be received for information as required by O.Reg. 170/03 Schedule 22 of the Safe Drinking Water Act; and further, That the City of Kitchener provide a copy of the Summary Drinking Water report to the Township of Woolwich and the City of Waterloo as required by Schedule 22 of O.Reg. 170/03, as outlined in Infrastructure Services Department report INS -20-003. 3. That the Uniform Traffic Bylaw be amended for a parking prohibition on the west (odd -numbered) side of Severn Avenue from Union Boulevard to city limits, as outlined in Development Services Department report DSD -20-037. 4. That the 2019 City of Kitchener Drinking Water Quality Management Standard (DWQMS) Management Review Summary for 2019 report be received for information, as outlined in Infrastructure Services Department report INS -20-004. 5. That the 2020 Tier 2 Community Grants in the amount of $177,176. be approved, as outlined in Appendix `A' attached to Community Services Department report CSD -20-003; and further, That the following organizations be approved to move to the Tier 1 grant process for the 2021 grant cycle: 7-1 REPORTS TO BE CONSIDERED BY COUNCIL MARCH 23, 2020 CITY OF KITCHENER COMMUNITY AND INFRASTRUCTURE SERVICES COMMITTEE — MARCH 9, 2020 (CONT'D) a) The New Quarterly Literary Society (Wild Writers Festival) b) NUMUS c) Spiritus Ensemble That Behnaz Fatemi be appointed as the 2020 City of Kitchener Artist -in -Residence as recommended by Public Art Working Group and Arts and Culture Advisory Committee, as outlined in Development Services Department report DSD -20-038; and further, That the Mayor and Clerk be authorized, subject to the satisfaction of the City Solicitor, to execute an agreement with Behnaz Fatemi, outlining the obligations of the Artist -in -Residence appointment. That the commissioning and installation of art work by the City's 2019 Artist -in -Residence, Mary Neil, as outlined in Development Services Department report DSD -20-039, be approved; and further, That the Mayor and Clerk be authorized, subject to the satisfaction of the City Solicitor, to execute the Artist -in -Residence 2019 Commission Agreement with Mary Neil. That Transportation Staff be directed to develop a formal Vision Zero Strategy for the roads under the jurisdiction of the City of Kitchener, that incorporates evaluation, engineering, engagement and education; that are within the span of the City of Kitchener's control; and, That City staff continue to work with Regional partners on enforcement and education related efforts that impact roads under the jurisdiction of the City of Kitchener; and further, That staff be directed to circulate both the report and recommendation to members of Council and staff of the neighbouring municipalities urging them to join the City of Kitchener and other Canadian and global municipalities by joining the Vision Zero movement. That traffic calming reviews be initiated in 2020, as outlined in Development Services Department report DSD -20-036 for the following roadways: • East Avenue — between Weber Street East and Krug Street • Pioneer Tower Road — between Baxter Place and Pioneer Ridge Drive • Biehn Drive — between Old Huron Place and Caryndale Drive 10. That the addition of one (1) Design and Construction Project Manager, one (1) Water Resources Modeller and one (1) Program Assistant, to meet the program obligations identified in the Disaster Mitigation and Adaptation Fund agreement, be approved, as outlined in Infrastructure Services Department report INS -20-002. 7-2